Did you said that……?
By the time I complete One Urgent task, the
other one is on my head
Sorry, I don’t have time
Lot of work, but very little time
I wish there were more than 24 Hrs. in a day
Not today- I will do it later
Oops, I am late again!
My room is haywire.. Where to start?
Are you Happy the way
you spend time now?
Exercise no. 1
Need for Time Management
Do we manage Water?
Do we manage Money?
Will you manage it if it is not valuable?
Is time valuable?
Do we want MORE in LESS?
“Time is the scarcest
resource and unless it is
managed nothing else
can be managed.”
Objective of Time Management
Accomplish more in less time
TIME = MONEY
Time is Money
Advice to a Young Tradesman in 1748
Pay Rs. 70 to save 35 minutes
Projected Cost in
2004 300 Crore
Actual Cost in 2009
BANDRA-WORLI SEA LINK
Penalty on Delayed Projects
Interest on Money
To Realize the Value of:
ONE YEAR, ask a student who failed a grade.
ONE MONTH, ask a mother who gave birth to a premature baby.
ONE WEEK, ask the editor of a weekly newspaper.
ONE HOUR, ask the lovers who are waiting to meet.
ONE MINUTE, ask a person who missed the train.
ONE SECOND, ask a person who just avoided an accident.
ONE MILLISECOND, ask the person who won a silver medal in the
Treasure every moment that you have! And treasure it more
because you shared it with someone special, special enough to
spend your time.
And remember, time waits for no one.
Yesterday is history.
Tomorrow is a mystery.
Today is a gift. That's why it's called the present.
Need for Time Management
Value of Time
Demand and Supply
Cannot Buy or Store
Desire to Achieve More in Life
Why Some People Have More Time Than
Why Successful People are far Less
Why some Executives have clean Tables?
Why some people always reach in Time?
When will my work get over?
When will I feel relaxed again?
They Manage Their Time Well
When I will Manage My Time Well
“If you want something done,
ask a busy person to do it.”
Is TIME real?
Can we create it?
Can we store it?
Can we hold it?
TIME is Relative
Sachin had all the time in the world to play the
So TIME is a CONVERSATION
TIME is INETERNAL TALK / SELF TALK
For the subconscious there is no Past, Present
or Future. Every thing is NOW
So Time Management is …
principles which help in
maximising the value of
time by including those
activities which produce
positive results and
rejecting those activities
which either waste time or
produce negative results.
Analyze Current Usage
Create a Time Log
Scattered Activities - Block of Activities
Lion Share of Time
List Your Time Wasters
Role Play the Time Wasters
Doing it Yourself
Lengthy Tel Calls
Email, Messenger &
How to say NO
Talk of Company’s
To people To Boss
Attempting too much
crisis, fire fighting
Avoid All Zero &
in Already Positive
Do you feel …
The more I do, the more I get
Shifting priorities with every new task
I have no control
Do I need to attend?
One person at a time
To the point
Use notes and
We Keep Minutes and
Remain focused on
Record the meeting
Less Errors – Do it
Right First Time
Not used in 6
What is Clutter
Analyze estimated time for work assigned.
Can definitely do.
Definitely cannot do.
Will try to do.
If urgent-discuss-which scheduled task be
Alternates like mail
Insist to come with
Go to Their Desk
Send Mail or
Walk-in-Visitors Sub Ordinates
I am busy. May I note that I need to come back to
Speak to the Point
Speak Clearly and
Jot down points in
Make All Calls At
Transfer to Folders
Reply / Take Action
Use Auto Reply
Do not keep ON
Put Busy Flag when
Close the Door
Rearrange the Furniture – have lesser or no
Set Regular meeting time
Delegate – ask them to meet your subordinate
Meet outside office
Be firm and have control – Have a minute?
No/ Yes, but only one minute
Stand to signal end of conversation
Have planted signals
Reaching in time
Reach before time.
Risk of reaching late.
Target 30-60 minutes before Schedule
Carry work on Laptop, Mobile, Reading, Audio
Gain Respect – Professional Image
Peace of Mind
Keep Buffer Time for delivery
Post Lunch Activity
Collect Highest denomination notes available
with the late coming participants
Why did you agreed on the time limit?
Can you refuse to pay?
Why were you late?
Was that task more important?
Was it your choice to come back in time?
Who was controlling your time?
Had you focused on your priority of attending
session, would you come back in time?
Ten Myths about Time
1. Myth: Time can be managed.
2. Myth: The longer or harder you work the
more you accomplish.
3. Myth: If you want something done right, do it
4. Myth: You aren’t supposed to enjoy work.
5. Myth: We should take pride in working hard.
Ten Myths about Time
6. Myth: You should try to do the most in the
least amount of time.
7. Myth: Technology will help you do it better,
8. Myth: Do one thing at a time.
9. Myth: Handle paper only once.
10. Myth: Get more done and you’ll be happier.
How to finish our Assignments in
Loads of work is assigned to me. The more I
do, the more is given. Where will it end?
Learn to say NO objectively.
Resources (Computer, Money, Time) are
limited, yet a lot is expected
Make optimum use of the resources. Think out of
Lack of Team Communication
Fear of Failure
Tendency to see the Project as a whole /
Unable to breaking them in to smaller parts
Prone to Boredom
Life is too short to worry about unimportant
Inaccurate Estimates about Task
2. Insufficient Delegation
4. Lack of Quiet Time
5. Unproductive Meetings
There are 6 tables/areas marked
Go to the table/area of your Ranking no.1
After the bell, move to Ranking no.2
After the bell, move to Ranking no. 3
Share how you will deal with the issues