Artromick Mcm Manual for Hospital Computing Solutions

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Artromick Mcm Manual for Hospital Computing Solutions

  1. 1. Initi Mobile Computing MedServer ™ Product Manual Artromick International, Inc., 4800 Hilton Corporate Drive, Columbus, OH 43232
  2. 2. Initi™ Mobile Computing MedServer by Artromick iii Copyright and Distribution Notice April 2006© Copyright 2006 ARTROMICK International, Inc. ALL RIGHTS RESERVED. Published 2006. Printed in the United States of America WARNING: ANY UNAUTHORIZED DUPLICATION OF THIS DOCUMENTATION SHALL BE AN INFRINGEMENT OF COPYRIGHT. Trade Secret Notice This documentation, the software it describes, and the information and know-how they contain constitute the proprietary, confidential and valuable trade secret information of Artromick International, Inc., its affiliated companies or its or their licensors, and may not be used for any unauthorized purpose, or disclosed to others without the prior written permission of the applicable Artromick International entity. This documentation and the software which it describes are licensed either “AS IS” or with a limited warranty, as set forth in the applicable license agreement. Other than any limited warranties provided, NO OTHER WARRANTY IS EXPRESSED AND NONE SHALL BE IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR USE OR FOR A PARTICULAR PURPOSE. The applicable Artromick International entity reserves the right to revise this publication from time to time and to make changes in the content hereof without the obligation to notify any person or entity of such revisions or changes. Product names mentioned herein may be trademarks and/or registered trademarks of their respective companies. Artromick and Initi are registered trademarks of Artromick International, Inc. Artromick International 4800 Hilton Corporate Drive Columbus, Ohio 43232 Phone: (614) 864-9966 April 2006 www.artromick.com
  3. 3. Initi™ Mobile Computing MedServer by Artromick 1 Contents 1 Overview ....................................................................................................... 5 About the Initi Mobile Computing MedServer ............................................................. 5 Cart Features and Specifications ............................................................................... 6 Warnings and Cautions .............................................................................................. 8 Technical Support....................................................................................................... 9 About This Manual...................................................................................................... 9 Programming Table .................................................................................................. 10 2 Setting Up the Cart..................................................................................... 13 Overview................................................................................................................... 13 Removing Your Cart From the Shipping Materials................................................... 13 Transport and Storage.............................................................................................. 14 Setting Up Your Cart................................................................................................. 14 3 Using the Cart............................................................................................. 15 Overview................................................................................................................... 15 Outside of Cart.......................................................................................................... 15 Powering Up the Cart ............................................................................................... 18 Cart Startup Messages ............................................................................................. 19 Access Rights ........................................................................................................... 19 Accessing the Cart.................................................................................................... 20 Testing and Charging the Battery............................................................................. 23 Securing the Cart...................................................................................................... 25 Using the AutoLock Timer ........................................................................................ 26 Using the Override Code .......................................................................................... 27 Maintenance ............................................................................................................. 28 4 Programming the Cart Using the Cart Host Software............................. 29 Overview................................................................................................................... 29 Installing the Host Software ...................................................................................... 31 Accessing the Host Software.................................................................................... 32 Connecting the Host Software to the Cart ................................................................ 33 Recalling Events Using Host Software ..................................................................... 37 Accessing and Updating an Event Log File.............................................................. 40 Sorting Events .......................................................................................................... 40 Printing Log Files ...................................................................................................... 40 Managing Cart Settings ............................................................................................ 41 Creating and Modifying a Cart Settings File ............................................................. 42 Accessing and Modifying a Cart Settings File .......................................................... 45 Managing Cart Users................................................................................................ 46 April 2006 www.artromick.com
  4. 4. Initi™ Mobile Computing MedServer by Artromick 2 Creating a New User File.......................................................................................... 47 Accessing and Modifying a User File ....................................................................... 50 Adding a User ........................................................................................................... 51 Adding a Group of Users .......................................................................................... 53 Deleting a User ......................................................................................................... 55 Sorting Users ............................................................................................................ 56 Printing User Files .................................................................................................... 56 Closing the Host Software Connection..................................................................... 57 5 Programming the Cart From the Keypad ................................................. 59 Overview................................................................................................................... 59 Entering Programming Mode.................................................................................... 60 Recalling Events ....................................................................................................... 61 Managing Cart Settings ............................................................................................ 63 Modifying Cart Settings............................................................................................. 64 Managing Cart Users................................................................................................ 70 Modifying General Access Code .............................................................................. 71 Adding a User ........................................................................................................... 72 Modifying User Profiles............................................................................................. 75 Deleting a User ......................................................................................................... 77 6 Troubleshooting ......................................................................................... 79 Overview................................................................................................................... 79 General Tips ............................................................................................................. 79 Troubleshooting Guide ............................................................................................. 80 7 Repair .......................................................................................................... 83 Overview................................................................................................................... 83 Replaceable Parts List.............................................................................................. 85 Replace 12 V Battery................................................................................................ 86 External Repairs ....................................................................................................... 88 Replace Casters ....................................................................................................... 88 Replace Static Chain ................................................................................................ 89 Replace the Keyboard Palm Rest ............................................................................ 89 Replace the Mouse or Keyboard .............................................................................. 90 Replace the Keyboard Drawer Mouse Tray ............................................................. 91 Replace the Keyboard Drawer Slides....................................................................... 92 Replace the Keypad Assembly With Substrate........................................................ 93 Replace the Bins....................................................................................................... 94 Replace the Computer and Pivot Mounts................................................................. 95 Replace the Power Cord Hanger.............................................................................. 96 April 2006 www.artromick.com
  5. 5. Initi™ Mobile Computing MedServer by Artromick 3 Internal Access ......................................................................................................... 97 Remove the Back of the Cart ................................................................................... 97 Remove the Right or Left Rear Panel of the Cart..................................................... 99 Remove the Work Surface of the Cart.................................................................... 100 Remove the Right or Left Side Panel of the Cart ................................................... 101 Replace or Repair Internal Components ................................................................ 102 Replace the DC/DC Power PCB ............................................................................ 102 Replace the Communication PCB .......................................................................... 104 Replace the Main PCB ........................................................................................... 105 Replace the USB Hub............................................................................................. 106 Replace the Charger............................................................................................... 107 Replace the Power Cord......................................................................................... 108 Replace the Reset Switch ...................................................................................... 110 Replace the LCD PCB ............................................................................................ 111 Replace the Override Lock Assembly .................................................................... 112 Replace the Keypad Extension Wiring Harness..................................................... 113 Replace the LCD Assembly.................................................................................... 114 Replace the LCD Extension Wiring Harness.......................................................... 115 Replace the AutoLock Assembly............................................................................ 116 A Event Master List...................................................................................... 119 Event Codes ........................................................................................................... 119 B Setup Guides ............................................................................................ 121 Cart Settings ........................................................................................................... 121 C Warranty.................................................................................................... 123 Warranty Statement................................................................................................ 123 Index ............................................................................................................... 125 April 2006 www.artromick.com
  6. 6. 1 Overview About the Initi Mobile Computing MedServer Introduction The Initi Mobile Computing MedServer by Artromick offers highly adaptable medication storage and the latest computer processing available. For streamlined nursing workflow, the cart features a compact footprint making it easy to maneuver at the point-of-care for bedside data and medication management. The motorized height adjustment of the cart positions the monitor and keyboard at the perfect height for comfortable use. So, whether standing at the bedside or recording data while seated, the cart is positioned to your preference. Best of all, the medication storage area is customized to your choice of patient bins and storage drawers that are available in an array of configurations. Initi Benefits The Initi Mobile Computing MedServer by Artromick offers the following benefits: • 8+ hours of cord-free mobile computing • Wireless remote security control • Improved workflow and accuracy • Safe and ergonomic design • Advanced medication security and control • Small footprint for easy maneuverability • Customized medication and supplies storage April 2006 www.artromick.com
  7. 7. Initi™-Overview 6 Cart Features and Specifications The Initi Mobile Computing MedServer combines the latest cart design with proven mobile computing and point-of-care technology solutions. This section describes the features and specifications of the cart. Cart Features/Components • AutoLock™ Timer: The AutoLock timer monitors cart activity and is programmed to automatically secure the cart whenever the cart remains motionless for a preconfigured relock time interval of 0 to 99 minutes. • Easy-to-Edit Settings and Controls: The cart’s display screen shows messages, date and time settings, and easy-to-follow user instructions. • Event Recall Functionality: Authorized users can track cart activity, including user access and relocking events. • Flexible Access Methods: Depending on your security needs, users access the cart using an access code, an access card, or an access code and an access card. The cart may be configured to operate with a secondary access device such as a bar code reader, mag stripe reader, or proximity card reader. • Multiple User Access Roles: Users are assigned access based on job function. Users with “Admin” access can program and use the cart; users with “Normal” access can use the cart, but cannot program it. • Override Code Functionality: The Override Code is assigned to the cart and provides authorized users with a special means of access that bypasses alarms, timers, and relocking mechanisms. This function is typically used while the cart is being restocked by the pharmacy. • Rechargeable Battery: The rechargeable, sealed lead acid battery provides the extended run time required in demanding work environments. The battery works with an intelligent charging system for maximum battery life. • Reset Button: The Reset button enables you to restart the cart electronics in the event that the cart is not functioning properly. • Workspace: The organized and expansive workspace enhances workflow and efficiency. Optional Features: Optional features available include • Card Access Options: The card reader accessory provides primary or secondary levels of access. Three types of card readers are available. • Choice of Computer Platforms: Different computer platforms are available including an All-in-One (AIO) computer, AIO-style Thin Client, or a Thin Client with separate LCD display. The system can also accommodate a variety of laptop solutions. • Cart Host Software (Hard-wired): A software package that enables authorized users to easily program the cart and to retrieve event logs, user profiles, and cart settings. • Remote Management System (Wireless): The RMS combines a wireless interface with a software application, which enables authorized users to easily program the cart and to retrieve event logs, user profiles, and cart settings. • Second Charger: A second charger can be added to significantly reduce battery charge time. April 2006 www.artromick.com
  8. 8. Initi™-Overview 7 Configuration The following graphic and list show the features in an All-in-One configuration: Power Conditioning System • Input Voltage: Factory configurable for 115 VAC (range 90–130 VAC) or 230 VAC (range 180–260 VAC) • Charger: 5 amp Constant Current Charger eliminates overcharge potential • Output Voltage: 15 VDC @ 5 amps maximum • Battery Type: 44 amp-hour sealed lead acid for extended run times • Short-Circuit 15 amp DC breaker • Status Indicator: Battery status on LCD display • Approvals: FCC Class A, Part 15 Approval Base Cart • Base Dimensions: 16" x 19.5" • Work Surface Area: 18" x 13" with integrated forward-facing handles • Work Surface Height: 31"–42" • Workstation Height (including Monitor): 53"–64" • Weight: <180 lb • Construction: Formed steel, aluminum, high-density polymer work surface • Finish: Powder coat • Wheels: 2 swivel casters, 2 locking casters April 2006 www.artromick.com
  9. 9. Initi™-Overview 8 Environmental Conditions • Operating Temperature: 15–35°C (60–95°F) • Operating Humidity: 30–80% non-condensing • Shipping and Storage Temperature: -29–60°C (-20–140°F) • Shipping and Storage Humidity: 10-95% non-condensing Computer and Display Support • Mounting: The cart is factory-equipped for mounting the selected computing technology solution. • Power: The cart is factory-equipped with the appropriate voltage and DC power cable to operate the selected computing technology solution. Warning: Do not attempt to substitute a different computer, since power requirements vary. Substituting a different computer can cause damage to the computer and the cart. Please consult Artromick Technical Support when replacing the computer with a different model. • Computing Specifications: For specifications, refer to the computer manufacturer’s manual. Warnings and Cautions Read and follow these warnings and cautions when using or maintaining your cart to reduce risk of damage or injury. • Do not open the battery power system or the computer. This may cause injury or death if opened by unauthorized personnel. If your cart is not working properly, contact Artromick International, Inc. for assistance. • Do not use your cart near water. If your cart becomes wet, unplug it immediately, wipe off any excess liquid, and allow it to dry before using again. • Do not immerse your cart in water. This is an electrical hazard and can cause damage to your cart, as well as cause injury to you. • Keep the cart in a well-ventilated area. • Avoid using an electrical extension cord with your cart. If you must use an extension cord, make sure that it is rated for your cart power capacity. • Do not use a flammable cleaner when cleaning your cart. Using a flammable cleaner can result in fire or explosion. • Do not leave children unattended around the cart to prevent injury or death. • Do not lean on the keyboard tray or use it as a support. Applying excessive weight to the tray could result in damage to the cart or personal injury. • Limit the weight in the small bins to 2 lb and the large storage drawer to 15 lb. Avoid opening more than one bin/drawer at a time to avoid the possibility of tipping the cart. April 2006 www.artromick.com
  10. 10. Initi™-Overview 9 Technical Support Artromick Technical Support is available 24 hours a day, seven days a week at 800-848-6462 When you call, please have the following information available: • Model—Initi MedServer • Serial Number (found on the rear panel). • Computer Type • Computer Serial Number • Software Version About This Manual Introduction This manual is divided into the following chapters/appendices: • Overview: This chapter applies to all users. It contains overview information about the cart, its features, warnings, cautions, and technical support. It also describes type conventions used throughout the document and terms you must understand to interact with the cart. • Setting Up the Cart: This chapter applies to installers. It describes removing your cart from the shipping materials, transport and storage, and setting up your cart, various access methods, how to test the cart’s battery, how to secure the cart, and how to use the Override Code to restock the cart. This chapter also describes how to use some of the cart’s optional features. • Using the Cart: This chapter applies to all users. It describes the different parts of the cart and the tasks associated with your everyday use of the cart. • Programming the Cart Using the Cart Host Software: This chapter applies to cart administrators with models that use the Cart Host software. It describes how to use the cart host software to recall events; to add, delete, and edit user access profiles; and to edit the cart’s settings. • Programming the Cart From the Keypad: This chapter applies to cart administrators with all models. It describes how to use the cart to recall events; to add, delete, and edit user access profiles; and to edit the cart’s settings. • Troubleshooting: This chapter applies to users who perform troubleshooting and maintenance functions. • Repair: This chapter applies to users who perform troubleshooting and maintenance functions. It describes how to replace parts that are field replaceable. • Appendix A: Event Master List: This appendix applies to cart administrators. It provides a detailed description of event-related codes that display on the cart’s liquid crystal display (LCD) or in the cart host software with regard to the cart’s audit tracking system. • Appendix B: Setup Guides: This appendix applies to cart administrators. It provides a list of cart and user settings, the default value for the setting, setting options, and whether the setting can be changed using the cart’s keypad. • Appendix C: Warranty: This appendix applies to users who handle warranty issues. April 2006 www.artromick.com
  11. 11. Initi™-Overview 10 Programming Table How you program the cart depends on the type of cart you have. Cart-Based Standard Host-Based Remote Management You can program the cart and The Cart Host software detailed in The Remote Management review the event log using the Programming the Cart Using the software (RMS) must be used for cart’s keypad. Cart Host Software is the all programming. The RMS is (See Programming the Cart recommended way to program the described in a separate manual. From the Keypad.) cart and review the event log. You can use the RMS to review the event log. Note: You can also use the cart’s keypad to program the cart Note: You can also use the and review the event log. cart’s keypad to review (See Programming the Cart the event log. (See From the Keypad.) Programming the Cart From the Keypad, Caution: Using a combination of “Recalling Events.”) programming methods could cause the Cart Host database to lose sync with the cart. Documentation Conventions The different type styles used in this document to indicate elements of the cart are described below. • BOLD UPPERCASE LETTERS—Indicates a message that displays in the cart’s LCD in all uppercase letters. • Bold Type—Indicates o A selection that you are instructed to make or clear by pressing the appropriate number or button on the cart’s keypad o A selection that you are instructed to make or clear when you are working with the Cart Host software o Variable text displayed in the cart’s LCD. • Italics—Used for emphasis or to cross reference topics that contain additional information. April 2006 www.artromick.com
  12. 12. Initi™-Overview 11 Terms and Definitions General terms used in this document are described below. • Access Card—An optional card-swipe feature that can be used as an additional security requirement or as the primary cart access method. In this manual, if the cart has been configured to operate with a bar code reader, mag stripe reader, proximity card reader, or other type of secondary access device, the access procedure is the same as the access card. • Access Code—A four- to six-digit personal identification number (PIN) that provides cart access. The access code can be General (one access code per cart) or Specific (one access code per authorized user or group of users). • Cart Host Software—The Artromick Host software package that enables authorized users to program the cart and to retrieve events, user profiles, and cart settings from the cart. • Cart Settings File—A file that is used with the Cart Host software. This file contains information about cart settings. • LCD—Liquid Crystal Display. The display screen at the back of the work surface that shows messages, date and time settings, and user instructions. • Log File—A file that is used with the Cart Host software. This file contains information about events that occurred on the cart. This file can be saved but not modified. • Master Code—A numeric code that enables an authorized administrator to program the cart or recall events. • Override Code—A code assigned to the cart that bypasses alarms, timers, and relocking mechanisms. • Programming Mode—This mode enables an administrator to edit user access, edit cart settings, or recall events. • Read Cart—The Read Cart button displays in the Cart Host software user interface on the user file, cart settings file, or log file. This button enables an administrator to retrieve events, user profiles, and settings from the cart. • Recall Events—A cart feature that enables an administrator to track cart activity, including user access and relocking activity. • User #—A unique number that identifies the person using the cart. Unlike an access code, a User # cannot be modified after it is accepted. • User File—A file that is used with the Cart Host software. This file contains user profile information and can be modified. • Write Cart—The Write Cart button displays in the Cart Host software user interface on the user file and the cart settings file. This button enables an administrator to apply settings changes to the cart that were made while using the Cart Host software. April 2006 www.artromick.com
  13. 13. 2 Setting Up the Cart Overview Introduction The procedures in this chapter explain the tasks associated with unpacking and setting up your cart: • Removing your cart from the shipping materials • Transporting and storing your cart • Setting up your cart Removing Your Cart From the Shipping Materials Procedure When your cart arrives, complete the following procedure to inspect the cart and remove the cart from the packaging. 1. Read this chapter before unpacking the cart. 2. Check the shipping container for any damage (holes or crushed top). 3. Remove the straps from around the container. 4. Open the top of the container to inspect the product. 5. Lift the container from the shipping pallet and over the product. 6. Remove the plastic protective cover from the product. 7. With assistance, lift the cart from the packaging riser. Hold the cart by the base and support the sides as you lift it. Warning: The product is heavy. Do not lift the product from the packaging riser without assistance. Use proper lifting techniques when lifting heavy objects. 8. Inspect the cart again for shipping damage. Note: Some models may be shipped in more than one container. If so, follow the applicable steps for each container. Contact Artromick Technical Support if you identify any damage. April 2006 www.artromick.com
  14. 14. Initi™-Setting Up the Cart 14 Transport and Storage General The following list of general information must be followed to ensure proper operation of your cart: • You must charge the batteries within 30 days of the shipping date. • Do not expose the cart to liquid or temperatures outside of -29–60°C (-20–140°F) or humidity outside of 10–95% RH non-condensing. • Do not transport, set, or store the cart outdoors where it can be exposed to weather. Long-Term Unit Storage You must charge the batteries at least once every 30 days or as needed. Improper care may cause damage to the power system. For more information, contact Artromick Technical Support. Setting Up Your Cart Initial Setup Procedure To set up your cart, complete the following procedure: 1. Install the computer on the cart using the instruction sheet shipped with the cart. 2. Plug the AC cord into a wall outlet to charge the battery properly before programming or deploying the cart to the facility floor. April 2006 www.artromick.com
  15. 15. 3 Using the Cart Overview Introduction The procedures in this chapter explain different parts of the cart and the tasks associated with your everyday use of the cart. This chapter contains the following topics: • Outside of Cart • Powering Up the Cart • Cart Startup Messages • Access Rights • Accessing the Cart • Testing and Charging the Battery • Securing the Cart • Using the AutoLock Timer • Using the Override Code • Maintenance Outside of Cart Power Cord This cart is supplied with a hospital-grade power cord and is to be plugged into a hospital-grade receptacle. Grounding reliability can only be achieved when the equipment is plugged into such a receptacle. To remove AC power from this unit, unplug the cart from the outlet. Warning: If the grounding of the AC receptacle is compromised, do not insert the AC plug into the receptacle. Warning: If the hospital-grade cord is damaged, do not use the cord. Call Artromick International, Inc. to order a replacement cord. April 2006 www.artromick.com
  16. 16. Initi™-Using the Cart 16 Keypad Buttons and Functions This section describes the parts and functions of the cart keypad. The following diagram illustrates the keypad. Cart Keypad • Numbered Keypad—This keypad enables you to enter access codes and to accept or change cart settings. Some number keys also enable you to scroll when you are working in Recall Events mode: o Use 5 and 8 on the keypad to scroll forward or backward, respectively, through the events in the subgroup one event at a time. o Use 2 and 0 on the keypad to scroll forward or backward through five events at a time • Battery—This button enables you to test and display the amount of charge left in the cart’s battery. • Clear—This button works like a backspace key on a computer keyboard. This button also resets the AutoLock timer. • Secure—This button secures the cart’s locking system. • Function/ESC—This button is recommended for administrator use only. It serves two purposes: o Function: Enables an administrator to enter Programming mode, from which the administrator can program the cart or use the cart’s audit tracking feature. This button also enables a user with Override rights to enter Override mode. o ESC: In Programming mode, an administrator can use ESC to exit out of lists and subgroups. • Cart Up and Down Keys ( )—Use these keys to move the cart up and down to a convenient height for you to use. Press and hold the desired key until the cart is at the desired height. Release the key to stop the cart motion. Note: If the battery is at 0%, you cannot move the cart up or down until the power cord is plugged in. April 2006 www.artromick.com
  17. 17. Initi™-Using the Cart 17 Cart Height Adjusted Back of the Cart This section describes the parts and functions located at the rear of the cart. Power Switch—Located at the lower right side of the cart. When seen from the back, this on/off switch enables you to turn the cart and monitor on and off. Note: You can recharge the battery with the power switch in either the on or off position. Cart Reset Button—Enables you to restart the cart by resetting it, in the event that the cart is not functioning properly. Key—Enables you to access the drawers in the event of an electronic malfunction. To use this mechanical override, press the key in and turn it clockwise. Communication Port 1—Enables you to use a null modem cable to connect your personal computer to the cart for use with optional host software. April 2006 www.artromick.com
  18. 18. Initi™-Using the Cart 18 Powering Up the Cart When you wish to use the cart, turn on the power switch located at the lower right of the back of the cart. To turn on the computer or make adjustments to the display, refer to the manufacturer’s manual. Note: Select computer solutions provide the ability to blank the screen for privacy. Refer to the manufacturer’s manual. April 2006 www.artromick.com
  19. 19. Initi™-Using the Cart 19 Cart Startup Messages Upon powering up or resetting the cart, the cart will display three messages on the LCD at the back of the work surface: 1. Initi MCMCart # cart number cartname 2. HW: vhardwareversion# FW: vfirmwareversion# Serial: cartserialnumber 3. Access Control Software: Remote or Standard The cart will be ready to use in about 12 seconds. Note: If the Escape key is pressed immediately following a battery key press, the LCD will display the three startup screens shown above. Access Rights Cart User Types and Responsibilities Cart users are assigned access privileges based on job function. User types include: • Admin: This user can perform all programming or event recall functions. This user can access all areas of the cart and is responsible for adding new cart users, modifying cart user profiles, and recalling events. • Normal: This user (typically a nurse) can access some areas of the cart based on privileges the administrator assigns. In addition, if authorized by the administrator, the user can change the user’s own access codes. This user is responsible for dispensing medication and then securing the cart. Override Rights Administrators can assign override rights to each user type. Override rights grant users the use of a special Override code that is assigned to the cart. The Override code bypasses the cart’s alarms, timers, and relocking mechanisms and is typically used while the cart is being restocked by the pharmacy. Pre-Configured Settings The cart is designed to accommodate the various needs and responsibilities of the people who use it. When your cart was initially purchased, Artromick may have programmed it to include settings and user access profiles according to your organization’s specific requests. After delivery, a cart administrator can edit the cart’s settings and user access profiles as needed. See Programming the Cart Using the Cart Host Software, Programming the Cart From the Keypad, or Setup Guides for more information. April 2006 www.artromick.com
  20. 20. Initi™-Using the Cart 20 Accessing the Cart Introduction The cart may be configured to use an access card as a primary or secondary cart access method. At startup, depending on your cart configuration, you will access the cart in one or more of the following ways: • Access Code Only—Enter a pre-set user access code. • Access Card Only—Swipe your card. • Access Code and Access Card—Enter a pre-set user access code and swipe your card. A description of each access method follows. Note: In this manual, if the cart has been configured to operate with a bar code reader, mag stripe reader, proximity card reader, or other type of secondary access device, the access procedure is the same as the access card. Accessing With Access Code Only Note: You need a valid access code. If you do not have the necessary access code, contact your cart administrator. Typically this access code is four digits but may be five or six digits when managing the cart remotely. 1. Using the keypad, enter your access code. Should you make an error, the Clear key works like a backspace key to delete the incorrect digit. Then enter the correct number. As you type the code, the LCD displays asterisks for each number. Also, if your KEY BEEP cart setting is set to ON, you’ll hear a beep after each number that you press. Note: The cart administrator is responsible for setting the KEY BEEP cart setting. 2. If you enter the correct code, the LCD displays the following message: HELLO! Username Note: Username will appear blank if the cart has been set to have a General access code or is used in cart-based mode (programmed from the keypad). The cart unlocks and starts the AutoLock timer. The LCD displays the following message: ACCESS ALLOWED TIME DATE • If you do not see the access message, reenter the code. See the section on Problems Accessing the Cart that follows if you are unsuccessful. 3. You can now access the cart. April 2006 www.artromick.com
  21. 21. Initi™-Using the Cart 21 Accessing With Access Card Only You need a programmed user access card. If you do not have the necessary card, contact your cart administrator. If you have been issued a card with a bar code, or mag stripe, or a proximity card or other secondary access device to provide access to the cart, follow the instructions for the access card. 1. Press Clear. The LCD displays the following message: PLEASE SWIPE CARD 2. Swipe your user access card. 3. If the card swipe registers correctly, the LCD displays the following welcome message: HELLO! username Note: Username will appear blank if the cart has been set to have a General access code or is used in cart-based mode (programmed from the keypad). The cart unlocks and starts the AutoLock timer. The LCD displays the following message: ACCESS ALLOWED TIME DATE • If you do not see the access message, re-swipe the code. See the section on Problems Accessing the Cart that follows, if you are unsuccessful. 4. You can now access the cart. Accessing With Code and Access Card You need both a valid access code and a programmed user access card. If you do not have the necessary access code and card, contact your cart administrator. 1. Using the keypad, enter your access code. Should you make an error, use the Clear key like a backspace key to delete the incorrect digit. Then enter the correct number. As you type the code, the LCD displays asterisks for each number. Also, if your KEY BEEP cart setting is set to ON, you’ll hear a beep after each number that you press. Note: The cart administrator is responsible for setting the KEY BEEP cart setting. 2. If you enter the correct code, the LCD displays the following message: PLEASE SWIPE CARD Go to the next step. • If you do not see the access message, reenter the code. See the section on Problems Accessing the Cart that follows, if you are unsuccessful. 3. Swipe your user access card. 4. If the card swipe registers correctly, the LCD displays the following welcome message: HELLO! username Note: Username will appear blank if the cart has been set to have a General access code or is used in cart-based mode (programmed from the keypad). The cart unlocks and starts the AutoLock timer. The LCD displays the following message: ACCESS ALLOWED TIME DATE April 2006 www.artromick.com
  22. 22. Initi™-Using the Cart 22 • If you do not see the access message, re-swipe the card. See the section on Problems Accessing the Cart that follows, if you are unsuccessful. 5. You can now access the cart. Problems Accessing the Cart For security purposes, the cart limits the time period in which you may attempt to enter the correct access code and valid access card. When you exceed the time interval, the cart: • Reverts to idle mode • Secures the cart The following describes the process that starts when a user enters an invalid access code, uses an invalid access card, or enters an invalid override code. 1. The first time you enter an incorrect code or swipe an invalid card, the cart alarm beeps once and displays the following message: INCORRECT CODE PLEASE RE-ENTER CODE or INVALID CARD PLEASE RE-SWIPE CARD 2. After five seconds, if you do not enter any code or swipe a card, the LCD display clears as the system reverts to idle mode. You or another user may then make a second attempt. 3. At second attempt, if you enter a code or swipe the card and: • If the code was correct or the swiped card was valid, you can continue with the next step in the appropriate procedure for your cart configuration. • If the code was incorrect or the swiped card was invalid, the cart’s alarm beeps twice and displays the following message: INCORRECT CODE PLEASE RE-ENTER CODE IF INCORRECT ALARM WILL SOUND or INVALID CARD PLEASE RE-SWIPE CARD IF INVALID ALARM WILL SOUND 4. After five seconds, if you do not enter any code or swipe a card, the LCD display clears as the system reverts to idle mode. You or another user may then make a third attempt. • At the third unsuccessful attempt, the cart alarm beeps continuously for one minute or until you enter a correct access code or swipe a valid card and displays the following message: INCORRECT CODE PLEASE RE-ENTER CODE or INVALID CARD PLEASE RE-SWIPE CARD April 2006 www.artromick.com
  23. 23. Initi™-Using the Cart 23 5. At the fourth attempt, if you enter a code or swipe the card within the one-minute beeping period and: • If the code was correct or swiped card was valid, the alarm stops and you can continue with the next step in the appropriate procedure for your cart configuration. • If the code was incorrect or the swiped card was invalid, the LCD re-displays the message in step 4 and resets the one-minute alarm. The alarm continues beeping until one minute transpires after your last incorrect attempt. After one minute the cart reverts to idle mode. Testing and Charging the Battery Introduction Periodically test the cart’s battery to ensure that the cart has enough power to operate. Note: Do not use the cart when the battery’s charge is low. The rechargeable, sealed lead acid battery provides the extended run time required in demanding work environments. The battery works with an intelligent charging system for maximum battery life. Testing the Battery Complete the following procedure to test the battery. 1. Press Battery. Battery Initi Keypad LCD Display 2. The system responds with either: • BATTERY LEVEL xx%: Indicates that the battery’s charge is sufficient to operate the cart. • BATTERY IS CHARGING. The battery is recharging. Low Battery Alerts The cart is capable of monitoring the battery status in increments of 5%. The cart will also monitor if the battery is being charged or discharged. When the battery capacity is reduced to 15%, the cart will beep four times and the LCD will display the following message: BATTERY LEVEL 15% 5V UNAVAILABLE The 5 Volt auxiliary power is turned off in this state. When the battery capacity is reduced to 10%, the cart will beep four times and the LCD will display the following message: April 2006 www.artromick.com
  24. 24. Initi™-Using the Cart 24 BATTERY LEVEL 10% CPU UNAVAILABLE The power to the computer is turned off in this state. When the battery capacity is reduced to 5%, the cart will beep four times and the LCD will display the following message: BATTERY LEVEL 5% PLEASE CHARGE When the battery capacity is reduced to 0%, the cart will beep four times and the LCD will display the following message: BATTERY LEVEL 0% PLEASE CHARGE At 0%, all functions are locked out until the charger is plugged back in. If a key is pressed, the LCD will display the 0% message. Charging the Battery If the LCD displays a PLEASE CHARGE message, you must recharge the battery. To recharge the battery, plug the spiral power cord into an AC outlet. When the battery is charging and the cart is in the secured state, the cart will display the message: CHARGING The cart functions can be used normally during charging. Note: It is recommended that the monitor/computer be turned off while charging the cart’s battery. Caution: Use caution when attempting to move the cart while it is charging to prevent pulling the AC plug from the wall socket. If the cart is moved while the AC power is plugged in, the cart LCD will display the following: BATTERY IS CHARGING UNPLUG BEFORE MOVING Note: This warning will only be displayed if the cart is in the secured state. Lithium Ion Battery (Optional) If you have an AIO computer, it may be equipped with a lithium ion battery that serves as a backup to the computer memory. This battery will recharge itself from the main cart battery. This battery cannot be replaced in the field. Contact Artromick to replace the lithium ion battery. April 2006 www.artromick.com
  25. 25. Initi™-Using the Cart 25 Securing the Cart Introduction As a cart user, it is extremely important that you secure the cart after each use. Securing the cart prevents unauthorized access. Typically you will secure the cart by pressing the Secure key after each use, depending on the security needs of your facility. In addition, the cart’s Auto Secure setting automatically secures the cart after a pre-defined length of time. Securing the Cart With the Keypad Complete this procedure to secure the cart using the keypad. 1. Close all drawers. 2. Press Secure. The drawers lock and the LCD displays the following message: CART SECURED TIME DATE Note: If a drawer is open, the cart will beep and the display will read: BIN OR DRAWER OPEN Once you close the drawer, the cart is secured and the message disappears. April 2006 www.artromick.com
  26. 26. Initi™-Using the Cart 26 Using the AutoLock Timer Introduction When your cart is not in use, it is in idle mode. Once you have unlocked the cart, it automatically starts its AutoLock timer. The timer monitors cart activity and is programmed to automatically secure the cart and revert to idle mode whenever the cart remains motionless for a preconfigured relock time interval of 0 to 99 minutes. The cart administrator sets the AutoLock time interval using the Auto Secure setting. The default setting is five minutes. See Modifying Cart Settings for more information. Once the cart auto-secures, you must follow the appropriate cart access instructions for your configuration to access it. AutoLock Activity The cart has two functions related to the AutoLock timer: • If the Motion Detector cart setting is not set to Off and the cart is moved, the AutoLock timer resets and the LCD displays the following message for five seconds: CART MOVED TIMER RESET If the Clear key is pressed, the timer resets. Note: The cart administrator sets the sensitivity of the motion detector. • Each time the preset relock time interval elapses, the cart initiates the relock process. Relock Process The following describes the relock process: 1. When the cart has been inactive for the configured relock time interval, the cart beeps twice and displays the following message: CART WILL AUTO SECURE IN 10 SECONDS To reset the relock time interval, use or move the cart or press any key. The LCD displays the following message: ACCESS ALLOWED TIME DATE The LCD shows the 10-second countdown by changing the display every two seconds 2. When the countdown elapses, the cart relock alarm beeps four times, locks, and displays the following message: CART SECURED 3. The cart reverts to idle mode. April 2006 www.artromick.com
  27. 27. Initi™-Using the Cart 27 Using the Override Code Introduction Administrators can assign override rights, which grant users the use of a special Override code assigned to the cart. The Override code bypasses the cart’s alarms, timers, and relocking mechanisms and is typically used while the cart is being restocked by the pharmacy. Procedure Complete the following procedure to use the Override code. 1. Access the cart as described earlier. 2. Press Function and the following message displays: ENTER CART OVERRIDE MODE? 1-YES, 2-NO Note: If override rights are not assigned, the LCD displays one of the following messages: EDIT PERSONAL INFO? or NO PERSONAL EDITING ALLOWED 3. If override rights have been assigned, press 1 (YES). The LCD displays the following message: PLEASE ENTER OVERRIDE CODE 4. Enter your Override code and the following message displays: OVRRD ACCESS ALLOWED Time Date Note: If you do not have a valid override code, contact your administrator. 5. Restock the cart. 6. Close all drawers. 7. Press SECURE Warning: Failure to secure the cart could allow unauthorized access since alarms and Auto Secure features are disabled in Override mode. April 2006 www.artromick.com
  28. 28. Initi™-Using the Cart 28 Maintenance Cleaning Guidelines Follow these guidelines when cleaning your cart: • Verify that your cart is unplugged from the wall outlet before cleaning. • Use a soft, clean cloth to clean the cart. • Use a cleaner of 80% denatured alcohol and 20% water. Warning: Do not use the following chemicals to clean your cart: Acetone, Mineral Spirits, Abrasive Cleansers, Paint Thinner or any other harsh or toxic chemicals. • Allow your cart to dry completely before plugging the power cord into a wall outlet. Maintain your cart routinely to ensure proper function and performance. April 2006 www.artromick.com
  29. 29. 4 Programming the Cart Using the Cart Host Software Overview Introduction This chapter explains • System requirements and basic information • Installing the host software • Accessing the host software • Connecting the host software to the cart • Recalling events using host software • Managing cart settings • Managing cart users • Closing the Host Software Connection The cart host software enables administrators to read information from the cart and to program the cart. The benefits of using the Cart Host software include: • The ability to specify the names of users • Increased speed in performing tasks, such as adding users • Ability to print user lists and event histories April 2006 www.artromick.com
  30. 30. Initi™-Programming the Cart Using the Cart Host Software 30 After the software is installed and set up, administrators can connect to the cart to retrieve user settings, cart settings, and event data. Administrators can also use the software to modify, add, or delete users and cart settings and then apply (write) any data changes to the cart. Note: Although using the Cart Host software is the recommended method, you can also program the cart from the cart’s keypad. For more information, see the chapter Programming the Cart From the Keypad, which follows. Caution: Changing cart settings from the cart’s keypad could cause the Cart Host software’s database to be out of sync. System Requirements In order to install and run the Cart Host software, your PC or laptop must be equipped with the following minimum requirements: • Pentium Class processor • 128 MB RAM • 10 MB usable HDD space • VGA video • Microsoft Windows XP or later • Available Serial (COM) port Event, User, and Cart Setting Files The Cart Host software uses three types of files to manage the cart’s data. The types of files are: • Event Log File: An event log file (*.log) is a read-only file that contains up to 4,000 events that occurred on the cart. • User File: A user file (*.usr) contains user profile and access information. • Cart Settings File: A cart settings file (*.crt) contains all of the settings on the cart. Read Cart and Write Cart Functionality The Cart Host software’s Read Cart functionality enables you to retrieve events, user profiles, and settings from the cart. You can save the data that you retrieve in log files, user files, or cart setting files, which you can access using the Cart Host software. The Write Cart functionality enables you to apply changes that you make to a user file or a cart settings file to the cart. The Write Cart functionality is not applicable to log files, which are view-only lists of events that occurred on the cart. Use of the Read Cart and Write Cart functionality enables you to view the cart’s current data and to ensure that the data stored by the Cart Host software and the data stored on the cart remain in sync. Arranging Open Files The Cart Host software’s Cascade feature enables you to arrange open files in a tiered order for easier viewing. To use the Cascade feature, select Cascade from the Windows menu. April 2006 www.artromick.com
  31. 31. Initi™-Programming the Cart Using the Cart Host Software 31 Installing the Host Software Procedure This procedure explains how to install the Artromick Host software on your PC (the Host). Complete the entire following procedure on your PC or laptop. Note: Do NOT confuse references to your PC or laptop with the computer on the cart. Note: Depending on the current version of your operating system, the Setup wizard may prompt you to upgrade your software. Click Yes, and the Artromick Cart Host software program performs this operation. 1. Close all open applications. 2. Insert the Cart Host CD into your PC or laptop’s CD-ROM drive. 3. On the Windows taskbar, click Start. 4. Click Run. The Run dialog box displays. Run Dialog Box 5. Type the following: D:setup.exe Note: If your CD-ROM is not located on the D drive, substitute the appropriate drive letter. 6. Press OK. The Setup wizard begins to copy files and then displays a prompt recommending that you close applications that may be running. 7. Click OK. The Setup wizard displays a destination directory dialog box. 8. Do you want to install the Artromick Cart Host software to the specified destination directory? Note: The default directory location is: C:Program FilesArtromick • If yes, click the button that contains a computer image. • If no, o Click Change Directory. o Type or navigate to the desired path location. o Click OK. April 2006 www.artromick.com
  32. 32. Initi™-Programming the Cart Using the Cart Host Software 32 9. Installation begins. The Setup wizard displays a Choose Program Group dialog box with the following message: Do you want to use the default Program Group? Note: The default Program Group is Artromick. • If yes, click Continue. • If no, o Type the name of the Program Group that you want to use. o Click Continue The Setup wizard begins installing Data Access components. After installation is complete, the Setup wizard displays a message indicating that setup was successful. 10. Click OK. Accessing the Host Software Procedure Complete the following procedure on your PC or laptop to access the Cart Host software. 1. On the Windows taskbar, click Start. 2. Did you install the Cart Host software in the default destination directory? Note: The default directory location is: C:Program FilesArtromick • If yes, o Point to Programs. o Point to Artromick. o Point to Artromick Standard Host. • If no, o Depending on your operating system, use Windows Explorer to navigate to the Artromick directory location you selected. o Double-click to open the directory. o Double-click to open the Artromick folder. o Double-click Artromick Standard.exe. 3. The Cart Host software opens. April 2006 www.artromick.com
  33. 33. Initi™-Programming the Cart Using the Cart Host Software 33 Connecting the Host Software to the Cart Introduction Before you can use the Cart Host software, you must enable the cart to communicate with the Cart Host software on your PC or laptop. The stages that you must complete in order to complete this connection are listed below. The details for performing each step are described later. 1. Prepare the cart for connection by opening a Host link on the cart. 2. Physically connect your PC or laptop to the cart using the null modem serial cable that came with your Software Connection Kit. 3. Configure the Communications (COM) port settings in the Cart Host software to match the COM port settings on your PC or laptop. Preparing Your Cart Complete the following procedure to open the Host link on the cart so that the cart can communicate with your PC or laptop and vice versa. Note: You must complete the following procedure each time you use the Cart Host software. 1. On the cart, press Function. The LCD displays the following message: PROGRAMMING MODE? 1-YES 2-NO 2. Press 1 (YES). The LCD displays one of the following messages: PLEASE ENTER ACCESS CODE or PLEASE SWIPE CARD 3. Do one of the following: • If your cart’s configuration requires an access code only: Enter your access code. • If your cart’s configuration requires an access card only: Swipe your card. • If your cart’s configuration requires an access code and an access card: Enter your access code. Swipe your card. Note: If you enter a code that is not assigned to an administrator, the system prompts you to re-enter the code or to re-swipe your card, as applicable. If your code does not work, contact your supervisor. 4. The LCD displays the following message: PLEASE ENTER CART MASTER CODE Enter your cart’s master code. The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM If your cart’s master code is not valid, the LCD prompts you to re-enter the code until the correct code is entered. If your code does not work, contact your supervisor. April 2006 www.artromick.com
  34. 34. Initi™-Programming the Cart Using the Cart Host Software 34 5. Press 1 (RECALL EVENTS). The LCD displays the following message: REVIEW EVENTS? 1-YES, 2-NO, ESC 6. Press 2 (No). The LCD displays the following message: LINK TO HOST? 1-YES, 2-NO, ESC 7. Press 1 (Yes). The LCD displays the following message: LINK TO HOST OPEN Note: This link remains open until you close it. Connecting Your PC or Laptop to the Cart Complete the following procedure to connect your PC or laptop to the cart using the cart’s null modem cable. You will repeat this procedure each time you use the Cart Host software. 1. Plug one end of the cable that came with your cart into the communication port on the back of your cart below the keyhole and the red reset button. 2. Plug the other end of the cable into a serial port on your PC or laptop. If this is the first time you are using the Cart Host software, configure the Cart Host software COM port settings using the procedures that follow. Configuring COM Port Settings Note: This entire procedure is performed on your PC or laptop. Use this procedure to configure the COM port settings in the Cart Host software to match COM port settings on your PC or laptop. This configuration enables you to connect to the cart through the COM port on your PC or laptop. Note: The Cart Host software saves your COM port settings. Therefore, you only need to complete the following procedure the first time you use the software. 1. If necessary, start Windows on your PC or laptop. 2. View your PC or laptop’s Communications (COM) Port settings. Make note of the following settings: • Port name (COM 1, COM 2, etc.) • Bits per Second (baud rate) • Parity • Data Bits • Stop Bits You will need to know these settings later in this procedure. April 2006 www.artromick.com
  35. 35. Initi™-Programming the Cart Using the Cart Host Software 35 COM Port Settings Dialog Box Note: To view your Communication Port settings in Windows, open the Device Manager. Double-click Ports (COM and LPT). Double-click the COM port that you want to use. Select the Port Settings tab. For assistance, contact your information systems department. For information on opening your hardware Device Manager, consult your Windows online Help system. 3. Open the Cart Host software as described previously. 4. From the File menu, select COM Port Setup. The Cart Host software displays the Com Setup dialog box. Com Setup Dialog Box April 2006 www.artromick.com
  36. 36. Initi™-Programming the Cart Using the Cart Host Software 36 5. View the default settings that display on the dialog box. The default settings are typically configured correctly. 6. Refer to the values that you wrote down in step 2 of this procedure and make adjustments as needed. 7. Click OK. The Cart Host software saves your COM port settings and the Com Setup dialog box closes. You can now use the Cart Host software. Note: When you finish using the Cart Host software, close it using the procedures described at the end of this chapter. April 2006 www.artromick.com
  37. 37. Initi™-Programming the Cart Using the Cart Host Software 37 Recalling Events Using Host Software Introduction The cart stores approximately 4,000 events in its memory. Depending on the number of events generated each day, the cart memory may contain events from several weeks back. Once the maximum number of events is stored, the cart automatically overwrites the oldest events. Using the Host software, you can • Create a log file to receive the log information stored on the cart • Read events that occurred on the cart into the log file you created or into a previously created log file Note: This is not an append function. It will overwrite data on the display. • Save the log file that now contains the events you read In addition, you can open log files that you have created to view previous events and sort the events that display on the log file or print them. Procedure to Create an Event Log File Complete the following procedure to create a new event log file using the Cart Host software and then to read cart events into the log file you created. 1. Connect the cart to the Host as described earlier in this chapter. 2. Access the Cart Host software. 3. From the File menu, select New. Create New Log File 4. Select Log File. The Cart Host software opens a new, blank log file. April 2006 www.artromick.com
  38. 38. Initi™-Programming the Cart Using the Cart Host Software 38 New Log File 5. Click Read Cart. The Cart Host software reads the events from the cart and updates the log file. The updated log file displays. Log File From Cart 6. From the File menu, select Save. The Save dialog box displays. 7. Type a new log file name followed by a .log extension. 8. Click Save. April 2006 www.artromick.com
  39. 39. Initi™-Programming the Cart Using the Cart Host Software 39 Event Log File Defined Information Fields The following fields are for information only and cannot be edited. They are described later in this chapter. • SN—Cart serial number. • Name—Cart name. • Time—Time that the log file was read from the cart. • Date—Date that the log file was read from the cart. • Code Type—Indicates the type of access code that the cart requires. Available settings are General or Specific. • Secure Time—The cart’s auto secure delay setting. • Personal Editing—A Yes or No value, which indicates whether the user has personal editing capabilities. Log File Fields The following describes the fields on the log file itself: • Num—A number indicating the order in which events occurred. The lowest number is the oldest event; the highest number is the newest event. The log file can display approximately 4,000 events. • Event—The name of the event. To view event-related codes, see Appendix A, Event Master List, in this guide. • ID—The ID assigned to the event. • Name—If the cart’s access code setting is configured as Specific, meaning the cart is configured for multiple users, this field displays the name of the person who accessed the cart. • Time—The time that the event occurred. • Date—The date that the event occurred. • Description—Description of the event that occurred. Buttons The following describes the two buttons at the bottom of the screen: • Read Cart—Instructs the software to read events from the cart. • Close—Exits the Cart Host software. April 2006 www.artromick.com
  40. 40. Initi™-Programming the Cart Using the Cart Host Software 40 Accessing and Updating an Event Log File Complete the following procedure to access an event log file: 1. Access the Cart Host software. 2. From the File menu, select Open>Log File. The Cart Host software displays the Open dialog box. 3. Select or navigate to the desired event log file. An event log file contains a .log extension. The default file location is: C:Program FilesArtromickHost 4. Click Open. The Cart Host software displays the event log file. 5. Click Read Cart. The Cart Host software reads the events from the cart and updates the log file. 6. From the File menu, select Save. The Save dialog box displays. Note: Saving will overwrite the existing log file. 7. Select the name of the existing log file or type a new log file name followed by a .log extension. 8. Click Save. Sorting Events By default, log file events are arranged numerically according to the order in which they occurred on the cart. The lowest number in the Num column of the log file indicates the oldest event; the highest number indicates the most recent event. The column headings on the log file are interactive to enable you to sort by category. For example, to sort by date, double-click the Date column heading on the log file. The Cart Host software rearranges the log file so that all events that occurred on the cart display according to the date. Printing Log Files Complete the following procedure to print an event log: 1. Open the log file you want to print, as described previously. 2. From the Windows toolbar, select File>Print. Note: The file will print in the order displayed on the screen. Should you wish a different order, sort the file as described previously before printing. April 2006 www.artromick.com
  41. 41. Initi™-Programming the Cart Using the Cart Host Software 41 Managing Cart Settings Introduction Your cart’s settings are configured based on your organization’s requirements and the preconfigured setup of your cart. The Cart Host software’s cart settings file provides an easy way for you to modify these settings as the needs of your organization change or to better fit your working environment. For example, if you work in an environment of high activity in which the cart is frequently bumped or moved, you can modify the Motion Detector (Mtn Detector) field on the cart settings file to decrease the cart’s level of sensitivity. If you work in an area that requires high security, you may want to adjust the Alarm/Beeper Level field on the cart settings file to a higher auditory level, and so forth. Note: • Before you modify the cart settings file, use the Read Cart functionality to ensure that you are viewing the cart’s current settings. • After you modify the cart settings file, use the Write Cart functionality to ensure that the system applies the changes you made to the cart. Managing User Access Codes You can configure your cart user codes two ways: General and Specific. The setting for user codes displays in the User Codes section of the cart settings page, where the Type drop-down list contains the General and Specific options. • General configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart using the code, you cannot track individual activity. • Specific configuration means that your cart is configured to have multiple access codes. Each user must be assigned a unique (specific) access profile so that you can track individual user activity using the Cart Host software log file. Note: The cart saves all settings and user access profiles that are used with Specific configurations. Therefore, as your needs change, you can switch between Specific and General configurations without having to re-enter user profiles. April 2006 www.artromick.com
  42. 42. Initi™-Programming the Cart Using the Cart Host Software 42 Creating and Modifying a Cart Settings File Introduction Complete the following procedure to create a cart settings file (*.crt) that contains all of the settings on the cart using the Cart Host software. You will then write the updated cart settings to the cart. Procedure Complete the following procedure to create a new cart settings file: 1. Connect to the cart. 2. Access the Cart Host software. 3. From the File menu, select New. 4. Select Cart Settings. The Cart Host software displays the Cart Settings New dialog box. 5. Click Read Cart. The Cart Host software reads the cart’s current settings and then populates the new cart settings file based on those settings. 6. Modify the settings as necessary. You are not able to modify dimmed fields or selections. 7. From the File menu, select Save. The Cart Host software displays the Save As dialog box. 8. From the Save As drop-down list, navigate to the location where you want to save the file. 9. Type the name of the cart settings file followed by a .crt extension. 10. Click Save. The Host software saves the file. Cart Settings Fields Defined This section describes the fields on the cart settings file. The fields are grouped into logical blocks. Note: When you open a new cart settings file, it contains blank fields. After you press the Read Cart button, the Cart Host software populates the file with settings from the cart. Cart Fields • Serial No—Serial number assigned to the cart. You cannot modify this field. • HW/FW Rev—Hardware/firmware version or revision. You cannot modify this field. • Users/Events—Users and events currently in the cart. You cannot modify this field. • Name—Name of the cart. • Number—Number assigned to the cart. April 2006 www.artromick.com
  43. 43. Initi™-Programming the Cart Using the Cart Host Software 43 Cart Settings Time/Date Fields • Cart—The time and date that display on the cart. The Read Time button reads the cart’s current time and date. • PC—The time and date on the PC or laptop that is connected to the cart. The Set Time button enables you to change the time and date on the cart to match the PC. The x hrs field can be used to set the cart’s time at an offset from the PC time. Auto Secure Fields • Delay—Controls the cart’s auto secure delay setting, which is the number of minutes of inactivity that can elapse before the cart secures itself. This setting can be from 1 minute to 99 minutes. • Mtn Detector—Controls the cart’s auto-relock motion detector sensitivity. The default setting is 5 (level 5). Available settings are Off and the range of 1 to 10. Level 10 is the most sensitive. Personal Editing Fields • Allowed—Controls whether users can change their own access codes. Available options are No and Yes. Warning: If a user with personal editing capabilities selects an access code that is already in use, the cart’s LCD displays a CODE NOT AVAILABLE message, which could potentially compromise the security of your cart. To eliminate this possibility, do not allow personal editing. Cart Code Fields • Cart Master—Master code assigned to the cart. This code is four digits. • Cart Override—This field displays the Override code that is assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked by the pharmacy. April 2006 www.artromick.com

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