Summer Steering Team
Recommendations
Contents
Letter to AIESEC US | 3
Global Information System | 4-5
Coaching Model | 6-7
Membership Model | 8-19
LCP Call Inp...
Dear Generation 2014,
From June 28-29, the Summer Steering Team met in New York to give input on the legacy project plans ...
Global Information System
What is it?
A new platform with a new customer flow: Sign-up → Apply → Match → Realize → Complet...
GIS Recommendations
MC 14-15 AIESEC US
● Provide education on general system
functions
● Further explore how the GIS
custo...
Coaching Model
What is it?
Each MC member will be responsible for directly coaching 2-3 LCPs, each with different
realitie...
Coaching Model Recommendations
MC 14-15 AIESEC US
● Ensure tracking and accountability for
MC, RCs, and NSB
● Provide TtT ...
Initial Reasoning
● We want to transform our organization but first we
need to transform the way we govern our
organizatio...
Initial Proposed Model (NPM)
Criteria Member Full Member MOA Time allocation
University Registration YES YES 6 months
3 Bo...
Reasoning behind revisions to the NPM proposal:
1) Taking into consideration the voices of the LCPs present at Steering Te...
LC Type ICX (current) OGX
(current)
ICX
(proposed)
OGX
(proposed)
City (16) 41 292 64 64
University
(14)
13 325 n/a 420
Un...
Membership Model
IG
Disbandment
OE GM
MoA
FM
Host Required
Only GM, FM, MoA are considered
entities on myaiesec.net
1 year...
Membership Model
Criteria General Member Full Member MOA Time allocation
University Registration YES YES 6 months
3 BoD/Bo...
Breakdown
IG OE MoA GM FM
MCP Voting &
MC VoC
NO NO NO YES YES
Voting at
legislation
NO NO NO NO YES
Host
conferences
NO N...
Current Reality
Entity OGX ICX Needed for GM Needed for FM
Appalachian 37 0 ✔ (University) OR 4 ICX (City) 4 ICX
Arizona S...
Current Reality
Entity OGX ICX Needed for GM Needed for FM
Georgia State 9 2 21 OGX OR 2 ICX 21 OGX AND 2 ICX
Georgia Tech...
Current Reality
Entity OGX ICX Needed for GM Needed for FM
Purdue 23 0 7 OGX OR 4 ICX 7 OGX AND 4 ICX
San Jose 20 8 10 OGX...
SNC 14
Timeline:
Membership Model
WNC 15SNC 15WNC 14
Model SNC 14 WNC 14 SNC 15 WNC 15
Current Membership based on
current...
Membership Model Recommendations
MC 14-15 AIESEC US
● Consider different types of support that
LCs will need in each propo...
Why: We did LCP call input because LCPs have the most insight and knowledge about their LC reality and
LC history.
We reac...
Summary (continued):
● For the minimum exchange criteria as a general member, the average number suggested was 2 ICX and
6...
- The Summer Steering Team 2014
Thank you!
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AIESEC US Summer Steering Team Output - 2014

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AIESEC US Summer Steering Team Output - 2014

  1. 1. Summer Steering Team Recommendations
  2. 2. Contents Letter to AIESEC US | 3 Global Information System | 4-5 Coaching Model | 6-7 Membership Model | 8-19 LCP Call Input | 20-21
  3. 3. Dear Generation 2014, From June 28-29, the Summer Steering Team met in New York to give input on the legacy project plans of MC 14.15, the launch of the Global Information System across AIESEC US, the evolution of the MC-LC coaching model, and the update of the AIESEC US membership model - all while collecting input from the LCPs of AIESEC US. Through conversations with the LCPs of AIESEC US and with each other, we created recommendations for the National Plenary and the MC on the most effective ways to empower AIESEC US to deliver on our promises. It’s been 5 years since the Revolution and AIESEC US has come a long way. The organization has continued to develop over the years thanks to the previous leaders and teams who dedicated themselves to impacting young people in the United States. After all the efforts put into re-establishing this organization we have yet to achieve our potential and the dreams we have for AIESEC US. We’ve been good, but we can’t settle for good; we must aspire to be great. We must stand together with the humility to see our organization the way it currently is, the courage to dream big, the boldness to take ownership for the organization, accept change, and dare to transform. We hope that you take our input into consideration moving forward and help us continue these discussions to further develop AIESEC US. Sincerly, The 2014 Summer Steering Team Alex Robinson (AIESEC Chapel Hill), Samson Wu (AIESEC SLO), Ling Li (AIESEC Yale), Harrison Kao (AIESEC San Diego), Jimmy Ngo (AIESEC Baruch), Natalie Rodgers (AIESEC Austin), and Bjørn Mikkelson (AIESEC Eau Claire) Letter to AIESEC US
  4. 4. Global Information System What is it? A new platform with a new customer flow: Sign-up → Apply → Match → Realize → Completed → Re-Integrated (no more “Raise” stage). EPs can apply to TNs as soon as they sign up. Every stage is trackable, which means more data. The CRM will be included, planning and tracking elements, a library of resources that doesn’t require a specific keyword search. The GIS will be replacing myaiesec.net from August onward. Every LC should have one GIS manager to help with implementation. Resources: Test out the functionality of the site here: https://auth.aiesec.org/users/sign_in Find more info here: http://issuu.com/aiesecinternational/docs/gis_guide_-_testing_the_new_system Check out what it looks like and find updates here: aies.ec
  5. 5. GIS Recommendations MC 14-15 AIESEC US ● Provide education on general system functions ● Further explore how the GIS customer flow will affect our processes and operations ● Provide continuous change management support for implementation ● Subscribe to GIS newsletter for updates ● Watch online videos ● Become a user to test the site ● Think about how recruitment and exchange will be affected by the new customer flow of the GIS ● Give feedback ● Ask questions to Steering Team, Niels, and Sebastian ● Find a GIS manager in your LC
  6. 6. Coaching Model What is it? Each MC member will be responsible for directly coaching 2-3 LCPs, each with different realities. This MC coach will make 2 physical coaching visits per year. This MC coach will also be helpful in transition between EBs. Regional Coordinators will coordinate regional teams of NST coaches who will provide support to and coach VPs of a particular region. RCs will still be responsible for RoKs. It is intended that NST regional coaches will be the FACIs at that region’s RoKS for stronger connection. All in all, increased connection between the national and local levels and higher regional and functional collaboration.
  7. 7. Coaching Model Recommendations MC 14-15 AIESEC US ● Ensure tracking and accountability for MC, RCs, and NSB ● Provide TtT training to all NSB members at NSBC ● Create on-boarding strategy to ensure LCVP buy-in and trust of NST coaches ● Promote it to your EBs ● Plan for constant coaching and regional collaboration for LCPs and VPs ● Continue to promote TtT and NSB to members ● Consider RC after LCP term ● Plan to budget for 2 coaching visits per year from the MC Coach
  8. 8. Initial Reasoning ● We want to transform our organization but first we need to transform the way we govern our organization. ● How can we transition into a membership model that is focused on sustainability and growth instead of achieving the minimum? Initial Proposed Model (NPM) ● We incorporate a tier model. ● We identify the indicators for sustainability and growth. ● We increase the standards we set for ourselves as an organization. Membership Model Current Model Pros Current Model Cons Standard across all LCs All or nothing in terms of LC status Easy to maintain membership status without growing Does not represent the health of an LC or tell the full story Achieving full membership does not always mean becoming a sustainable LC Our national membership does not safeguard AIESEC US’ global membership
  9. 9. Initial Proposed Model (NPM) Criteria Member Full Member MOA Time allocation University Registration YES YES 6 months 3 BoD/BoA members YES YES 12 months SONA Submission YES YES Automatic upgrade if other criteria is met Conference attendance YES YES Positive Bank account YES YES 6 months Reserves X amount X amount Audit ? ? ? Growth %, Absolute, + growth %, Absolute, + growth Exchange ___ ICX, ___ OGX ___ ICX, ___ OGX 12 months
  10. 10. Reasoning behind revisions to the NPM proposal: 1) Taking into consideration the voices of the LCPs present at Steering Team, phone conversations that we conducted with other LCPs throughout the weekend, and Feedback from NPM we believe that the initial proposed model was not the most optimal model for the current state of AIESEC US. 2) As a sign of sustainability and as a safety measure, we determined that a full member would be required to have a flat $3000 in reserves, which would be enough to safeguard against most emergency expenses. 3) Additionally, we removed the growth aspect of the model, changing it to a “market-based” model to encourage LCs to capitalize on their strengths and facilitate more exchanges as a nation. (See University vs. City slide 11) 4) The new criteria values were based in part off of global standards, national goals, and what can be seen as reasonable growth to expect based on LCs’ previous results Revised Membership Model
  11. 11. LC Type ICX (current) OGX (current) ICX (proposed) OGX (proposed) City (16) 41 292 64 64 University (14) 13 325 n/a 420 University vs. City ● Based on our initial assessment of market size, of the current 30 LCs, there are 16 City LCs with a stronger potential in ICX and 14 University LCs with a stronger potential in OGX. The criteria for allocating city and university LCs will be determined by Dom and Angie. ● From the performance of the past 4 quarters, the university LCs were achieving <1 TN per LC, but are still devoting a lot of effort and resources towards ICX. If they reallocated their efforts to OGX, they would be able to grow substantially in OGX and contribute more experiences to the national plenary while still remaining members of AIESEC US. ● There are no restrictions on running both exchange programs. ● The decision to make the ICX requirement 4 was based on the minimum ICX required for the 16 City LCs to achieve the 60 TNs required for AIESEC US to maintain global membership. The decision to make the OGX requirement 30 was based on the number of University LCs already performing at around 30 exchanges per year or with the potential to perform at that level.
  12. 12. Membership Model IG Disbandment OE GM MoA FM Host Required Only GM, FM, MoA are considered entities on myaiesec.net 1 year maximum. Achieve GM or FM requirement in 1 year - > automatic upgrade. Failure to achieve criteria in 1 year -> automatic disbandment. Failure to achieve FM criteria leads to downgrade to GM (given GM criteria are met) If GM criteria are not met, automatic downgrade to MoA No time limit for GM or FM
  13. 13. Membership Model Criteria General Member Full Member MOA Time allocation University Registration YES YES 6 months 3 BoD/BoA members YES YES 12 months SONA Submission YES YES Automatic upgrade if other criteria is met Conference attendance YES YES Positive Bank account YES YES 6 months Reserves N/A 3000 Exchange (City) 4 ICX (min. 2 accounts); 4 ICX (min. 2 accounts); 30 OGX 12 months Exchange (University) 30 OGX 4 ICX (min. 2 accounts); 30 OGX 12 months
  14. 14. Breakdown IG OE MoA GM FM MCP Voting & MC VoC NO NO NO YES YES Voting at legislation NO NO NO NO YES Host conferences NO NO NO YES YES Host other entities NO NO NO NO YES IG OE MoA GM FM
  15. 15. Current Reality Entity OGX ICX Needed for GM Needed for FM Appalachian 37 0 ✔ (University) OR 4 ICX (City) 4 ICX Arizona State 15 0 15 OGX OR 4 ICX 15 OGX AND 4 ICX Austin 25 5 ✔ (City) OR 5 OGX (University) 5 OGX Baruch 64 2 ✔ (University) OR 2 ICX (City) 2 ICX Chapel Hill 41 1 ✔ (University) OR 3 ICX (City) 3 ICX Colorado 7 2 23 OGX OR 2 ICX 23 OGX AND 2 ICX Cornell 14 0 16 OGX OR 4 ICX 16 OGX AND 4 ICX Dallas 2 0 28 OGX OR 4 ICX AND 2 OGX 28 OGX AND 4 ICX Denver 9 2 21 OGX OR 2 ICX 21 OGX AND 2 ICX Eau Claire 15 0 15 OGX OR 4 ICX 15 OGX AND 4 ICX Georgia (UGA) 37 0 ✔ (University) OR 4 ICX (City) 4 ICX All numbers based on last 4 quarters
  16. 16. Current Reality Entity OGX ICX Needed for GM Needed for FM Georgia State 9 2 21 OGX OR 2 ICX 21 OGX AND 2 ICX Georgia Tech 16 8 ✔ (City) OR 14 OGX (University) 14 OGX Houston 13 0 17 OGX OR 4 ICX 17 OGX AND 4 ICX Illinois 17 1 13 OGX OR 3 ICX 13 OGX AND 3 ICX Indiana 12 2 18 OGX OR 2 ICX 18 OGX AND 2 ICX Madison 33 1 ✔ (University) OR 3 ICX 3 ICX Miami Florida 19 0 11 OGX OR 4 ICX 11 OGX AND 4 ICX Michigan 31 4 ✔ (Both) ✔ Northern Illinois 2 3 28 OGX OR 1 ICX AND 2 OGX 28 OGX AND 1 ICX Northwestern 7 5 23 OGX OR ✔ (City) 23 OGX Ohio State 0 0 30 OGX OR 4 ICX AND 4 OGX 30 OGX AND 4 ICX All numbers based on last 4 quarters
  17. 17. Current Reality Entity OGX ICX Needed for GM Needed for FM Purdue 23 0 7 OGX OR 4 ICX 7 OGX AND 4 ICX San Jose 20 8 10 OGX OR ✔ (City) 10 OGX San Luis Obispo 33 2 ✔ (University) OR 2 ICX 2 ICX Seattle 42 1 ✔ (University) OR 3 ICX 3 ICX Texas A&M 5 2 25 OGX OR 2 ICX 25 OGX AND 2 ICX Washington DC 23 1 7 OGX OR 3 ICX 7 OGX AND 3 ICX Yale 45 2 ✔ (University) OR 2 ICX 2 ICX All numbers based on last 4 quarters
  18. 18. SNC 14 Timeline: Membership Model WNC 15SNC 15WNC 14 Model SNC 14 WNC 14 SNC 15 WNC 15 Current Membership based on current model Membership based on current model N/A N/A New New model passed and we start tracking Continue tracking Membership based on new model (last 4 quarters) Membership based on new model As seen in the Current Reality data, not many members would currently qualify for GM/FM. This is due in part because the last four quarters have been driven by the 2:2 standard. Thus the new model will go into effect officially SNC 2015, taking into account the next four quarters and giving LC’s time to transition.
  19. 19. Membership Model Recommendations MC 14-15 AIESEC US ● Consider different types of support that LCs will need in each proposed state ● Possibly incorporate discussions of model with LCPs throughout the summer. ● To the MSC: Consider which upgrades/downgrades/disbandments should be “automatic” under the new model.
  20. 20. Why: We did LCP call input because LCPs have the most insight and knowledge about their LC reality and LC history. We reached out to a total of 27 LCPs, and a total of 20 LCPs shared their inputs. LCP input link: Here Summary: ● iGIP was the most common focus programme and few LCs had no clear focus. ● Most LCPs had minimal knowledge of Gen 2015. ● The most common positive comment about the mindset of their LC from LCPs was that they had motivated members that believed in AIESEC‘s value and loved AIESEC’s purpose. ● The most common negative comment about the mindset of their LC from LCPs was that there was a lack of education, lack of connection to the bigger picture, and lack of connection to the global mindset of AIESEC. ● The average scale of GIS knowledge was around 5 out of 10. All the LCP said the major challenge GIS will be uniform education among LCs and long-term transition. ● Almost all the LCPs were fully aware of quality standards for exchange. LCP Call Input
  21. 21. Summary (continued): ● For the minimum exchange criteria as a general member, the average number suggested was 2 ICX and 6 OGX. ● For the minimum exchange criteria as a full member, the average number suggested was 4 ICX (with minimum 2 different accounts) and 15 OGX. ● Other criteria LCPs said should be considered in the membership model was 1) growth potential of LC 2) TMP and 3) financial health. ● Most LCPs said no change is needed for the price of oGCDP, oGIP, and iGIP. ● About 85% of LCPs said membership criteria should not be based on LCs’ market. ● Regarding the coaching model, most LCPs want the MC to be more proactive, more accessible, and to provide more follow up. ● The general expectation for MC 14.15 is to have more MC-VP connections, keep LCPs in the loop on all major discussions, and manage a great SNC. ● The expectation for summer steering team is high transparency and to play a mediator role between LCs and the MC. LCP Call Input
  22. 22. - The Summer Steering Team 2014 Thank you!

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