Document Automation


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This presentation describes what document automation is, what the benefits are, and how it works

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Document Automation

  1. 1. Document Automation: A key to unlocking increased profits and minimizing risk 1
  2. 2. How Can You Best Prepare and Potentially Thrive in an Economic Downturn? <ul><li>Document Automation systems -- in contrast to many other IT investments - typically offer a solid return on the investment when executed well </li></ul><ul><li>Smart companies will turn the current economic climate to their advantage. </li></ul><ul><ul><li>They will focus far less on new fads and trends, and get back to basics: </li></ul></ul><ul><ul><ul><li>reducing paper mountains </li></ul></ul></ul><ul><ul><ul><li>automating processes </li></ul></ul></ul><ul><ul><ul><li>mitigating against risk </li></ul></ul></ul>2
  3. 3. This Presentation Will Answer Three Questions
  4. 4. What is Document Automation? 3
  5. 5. What is Document Automation? 4
  6. 6. A True Document Automation System Combines: 5
  7. 7. Promissory Note Example 6 Conditional language is inserted Text and paragraph styles are correct Data fields are inserted
  8. 8. Generated Promissory Note Text and paragraph styles are correct Conditional language is inserted Data fields are inserted
  9. 9. Benefits of Document Automation 7
  10. 10. Current Drafting Process ( no automation ) 8
  11. 11. Weakness of Current Process <ul><li>CP/SR is Slow, more steps create: </li></ul><ul><li>More Mistakes </li></ul><ul><li>Slower Drafting </li></ul>9
  12. 12. Benefits of Document Automation 10
  13. 13. Benefits of Document Automation 11
  14. 14. Benefits of Document Automation <ul><li>Assume you have a complex document with hundreds of optional paragraphs </li></ul><ul><li>Presently takes 4 to 5 hours to create a final draft </li></ul><ul><li>After converting the document to an AjlDoc the same document generation should take 4 to 5 minutes </li></ul>12
  15. 15. Benefits of Document Automation 13
  16. 16. Benefits of Document Automation <ul><li>Before automation 10 hours for initial meeting and document drafting </li></ul><ul><li>Flat fee of $2000/10 = $200 per hour </li></ul><ul><li>After automation time drops to 2.5 hours </li></ul><ul><li>Flat fee of $2000/2.5 = $800 per hour </li></ul>14
  17. 17. Benefits of Document Automation 15
  18. 18. How Does Document Automation Work? 16
  19. 19. What is the Document Generation Process? 17
  20. 20. AjlDoc Un-Generated Transaction 18 dddddddddddddddddddddd
  21. 21. AjlDoc Generated Transaction 19 Refresh Data Used to generate loan number 75558
  22. 22. The AjlSuite <ul><li>Encapsulate an entire set of transaction documents into one file </li></ul><ul><li>Easy to collaborate, easy to update </li></ul><ul><li>Data can be changed from the document and updated to the data source </li></ul>20
  23. 23. Change Data Bi-Directionally 21 Change Data From the document and synchronize the change back to the data source Generate a new transaction
  24. 24. Generated Mortgage Document 22 Rules that will trigger based on State Language Requirements Rule used to trigger the highlighted area described on the next slide <ul><li>Transaction information that has been triggered from rules and data including: </li></ul><ul><ul><li>Security Instrument </li></ul></ul><ul><ul><li>State Language </li></ul></ul><ul><ul><li>Borrower </li></ul></ul><ul><ul><li>Lender </li></ul></ul><ul><ul><li>Address </li></ul></ul><ul><ul><li>TIC </li></ul></ul><ul><ul><li>Company Type </li></ul></ul>
  25. 25. Rule Behind the Mortgage Title 23 <ul><li>The Mortgage in the previous example is not: </li></ul><ul><li>A Georgia transaction </li></ul><ul><li>A Mortgage with state code OH </li></ul><ul><li>A Mortgage </li></ul><ul><li>A non-Mortgage that Has Future Advances </li></ul><ul><li>Since it us none of the above it prints the final otherwise </li></ul>
  26. 26. No Scripting Needed State or Commonwealth Example 24 With HotDocs a script needs to be manually typed and is then triggered based on a questionnaire With AjlSoft rules are easily created using drag and drop tools. The rules trigger based on information from the data source
  27. 27. Document Automation Conclusion
  28. 28. For More Information… Ajlsoft, Inc. Website: Blog: Demos: [email_address] Sales: [email_address] Info: [email_address] Office: (248) 648-4685 Fax: (248) 648-4799 PO Box 727 Clarkston, MI 48347