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A small archive in the clouds


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A short talk for a panel on Cloud Computing at the New England Archivists meeting at Brown University, Providence, RI, Apr 1-2, 2011. The panel was moderated by Anne Sauer (Tufts) and the other speaker was Bill Donovan (BC).

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A small archive in the clouds

  1. 1. A Small Archive in the Cloud<br />Using inexpensive tools <br />+ open source + cloud computing <br />... to sleep soundly at night<br />Ari Davidow<br />Jewish Women’s Archive<br />Presentation for the New England Archivists Association<br />April 2, 2011<br />
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  8. 8. 10 years+ of audio and video oral histories6TB Data<br />
  9. 9. Optical Media <br />are not a preservation format<br />Optical Media<br />
  10. 10. $10k for a RAID server<br />
  11. 11. Reasonably secure<br />
  12. 12. What if there is a disaster?<br />
  13. 13. Pair with others?<br />can we find two other organizations?<br />each has to buy $20k of servers in addition to their own<br />each has to be maintained as professionally (or better) as we maintain ours....<br />
  14. 14. Cloud Computingto the rescue<br /><br />
  15. 15. Step 1: BackupHow to get there?<br />Jungle Disk –<br />
  16. 16. Digital Asset Mgmt<br />Phase One<br />
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  18. 18. Admin Entryway to JWA’s WWII online Collection Project, based in Drupal<br />
  19. 19. Administering a media object in Drupal. You will see similar metadata being gathered in our Fedora implementation<br />
  20. 20. Control panel for Amazon Web Services<br />
  21. 21. The first repository: Bella<br />The least functionality that lets us move the digital contents from old cassettes and minidisks into active curatorial management.<br />
  22. 22. Agile Development<br />
  23. 23. Agile Development<br />Put usable tools in people’s hands quickly<br />Short, iterative programming cycles (usually, 4-6 weeks)<br />Use cards/whiteboard to note requests<br />When you have an acceptable set of cards that can be done in 4-6 weeks, you have your next cycle planned<br />
  24. 24. Issue Tracking<br /><br />
  25. 25. Code Delivery<br />Our current “let there be no ambiguity” method:<br />Finished code must be checked into a repository<br />It must be documented in a wiki or other online doc tool<br />We must be able to check out the code, follow installation instructions, and successfully integrate/launch/run the application<br />
  26. 26. Contents of a typical Oral History<br />
  27. 27. Repository Entryway<br />
  28. 28. Editing metadata for typical Oral History in our Fedora Repository<br />
  29. 29. Phase 2: Islandora<br />Goals:<br />Update Bella<br />Get Drupal content and the parent objects into active management<br />Create a place to put “random” archive assets<br />
  30. 30. The New JWA Islandora/Drupal Interface in progress <br />
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  35. 35. What next?<br />To find out more about the Jewish Women’s Archive,<br />If you also have a small archive in need of asset management and preservation, please get in touch with the Duraspace Small Archives Solution Community:<br />Ari Davidow is teaching a class in Cloud Computing (some programming experience recommended) for Brandeis’ Rabb Graduate Professional Studies Program, starting May 23, 2011:<br />Follow Ari on Twitter: @aridavidow<br />