The cost saving school BETT 2011


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Presentation given on the Microsoft stand at BETT 2011, January 2011, showing how a School has used technology to cut costs and work smarter.

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  • Server rooms are primarily full of either tower or rack based servers, as you need more services you add more serversVirtualisation reduces the need for so many physical servers
  • Use Windows 7 power management to hibernate PC’sIn a domain environment use group policy to set power management policies across your PC’s and laptopsSystem Center Configuration Manager 2007 R3 provides you with even more power management functionlaity
  • PC Power DownSchedule shutdowns and start upsSet windows for nighty classes
  • Visualise how much paper an average School usesThe office ladies spending time stuffing envelopes, franking etc They can spend this saved time on something elseEverything on paper meant a nightmare to access it, going through filing cabinets, transpose it to ExcelEasily export data from SharePoint 2010 to Excel.
  • The cost saving school BETT 2011

    1. 1. Cost Saving Ideas<br />With the help of…<br />
    2. 2. Our topics…<br /><ul><li>Virtualisation
    3. 3. Power Management
    4. 4. The Paperless School</li></li></ul><li>Virtualisation<br />
    5. 5. Virtualisation - The Benefits<br />Electricity<br />24 physical servers to 9 physical servers<br />Cooling<br />Less servers to cool has cut down on our need to increase our cooling facilities<br />Maintenance<br />Less physical servers to maintain<br />Virtually no downtime<br />Responsive<br />Easily install new server<br />Easily increase resources available to a server<br />£12,000<br />
    6. 6. Our topics…<br /><ul><li>Virtualisation
    7. 7. Power Management
    8. 8. The Paperless School</li></li></ul><li>Microsoft Options<br />
    9. 9. Power Down<br />3rd Party Software<br />Schedule windows for shut down & start up<br />Setup individual windows for regular or one-off settings<br />£14,000<br />
    10. 10. Our topics…<br /><ul><li>Virtualisation
    11. 11. Power Management
    12. 12. The Paperless School</li></li></ul><li>Why ?<br />1.5 million sheets of paper a year<br />Printing costs for letters, reports<br />Postage costs for letters, reports<br />Admin time<br />Increase availability of data<br />Data analysis<br />Easier than paper<br />Export to Excel<br />
    13. 13. Academic Review Day<br />Drop down day for students<br />All students, along with parents, attend interview with teacher<br />Fill in an online form<br />Form is emailed to student and parent<br />Data is all saved to SharePoint 2010<br />
    14. 14. How Did We Do It<br />Create lists on our SharePoint farm<br />Office InfoPath 2010 to create the form<br />SharePoint Designer 2010 to create the workflows<br />
    15. 15. Getting At The Data<br />Links to pages in the navigation of the Learning Gateway<br />Page uses a filter to show only the relevant data<br />
    16. 16. A Constant Reminder<br />Student are emailed a live copy of the form for their records<br />Their targets are on the main page of the Learning gateway<br />
    17. 17. What does this all mean<br /><ul><li>Virtualisation £12,000 a year saving
    18. 18. Power Management £14,000 a year saving
    19. 19. Paperless School £8,000 a year saving
    20. 20. Total Savings £34,000 a year</li></li></ul><li>What Next<br /><ul><li>Find out what software you have in School
    21. 21. Put power management in place using group policy
    22. 22. Identify areas that will benefit from moving them online
    23. 23. Communicate</li></li></ul><li>Questions<br />Come see me in the demo pod area<br />Email me:<br />Check my blog:<br />Twitter: @arichards_Saruk<br />
    24. 24. Ask for your free copy of the “ICT Money Saving Tips”e-book<br />