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Email Capture at the Radical Archives of Philadelphia

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Presentation on email capture done at the Radical Archives of Philadelphia (http://www.phillyradicalarchives.org/). Presented at Archivists Being Awesome (June 17 meeting).

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Email Capture at the Radical Archives of Philadelphia

  1. 1. Email Capture at theRadical Archives of Philadelphia
  2. 2. Introduction (To the Radical Archives of Philadelphia)• Collect the material history of progressive organizations, activists and events in Philadelphia• Housed at the Wooden Shoe Bookstore & Info Shop• Collections Include: RNC Protest Material; Philly National Lawyers Guild Papers; Books Through Bars Records• Works with organizations to promote causes of both the organization and the RAP• Works with other independent collections to pool resources: Community Archives Consortium
  3. 3. Introduction To Email Capture (In General)• Identification• Preservation• Access
  4. 4. Introduction To Email Capture (at the RAP)• Identification – Listserv ; Mailing list of organization – Outward – pointing communication• Preservation – Messages downloaded and reformatted• Access – Saved copies for us and dispersal
  5. 5. Today’s Examples: RAP Emails
  6. 6. Specific Steps: Identification• Download Mozilla Thunderbird• Link to an email account – In our case, radicalarchivesofphila@gmail.com – Use IMAP (This creates an open portal to the Gmail server. There might be benefits to using POP, buy me a drink to hear more)• Use this email address to sign up for mailing lists – Create appropriate labels for each organization/mailing list
  7. 7. Specific Steps: Preservation• Find the location of your locally saved email messages – Note: it will look something like this: “C:Users[username]AppDataRoamingThunderbirdProfiles[name].de faultImapMail”• Labels/folders created in gmail account will be represented here:
  8. 8. Specific Steps: Preservation• Find the location of your locally saved email messages – Note: it will look something like this: “C:Users[username]AppDataRoamingThunderbirdProfiles[name].de faultImapMail”• Labels/folders created in gmail account will be represented here:
  9. 9. Specific Steps: Preservation• Download Mbox2xml – http://tools.elit.nl/mbox2xml.php• Convert mbox files to xml – Simple interface, can make decisions about what to include. – Includes style sheets so that messages can be viewed in browser of choice.
  10. 10. Mbox2xml
  11. 11. Viewed in Browser: Index
  12. 12. Viewed in Browser: Messages
  13. 13. Specific Steps: Access• XML messages are saved on thumb drives• Researchers are invited to use messages, viewed through browser• In terms of out-ward pointing communication, researchers are welcome to have copies of messages. We copy messages to their drive.
  14. 14. Issues & Considerations• RAP, to date, does not have an electronic workstation (please make checks out to me)• Message fixity – One option to simply show messages through Thunderbird (skip several steps). – This would allow the researcher to make changes to the messages. – Having the messages available through a browser keeps researchers from making changes.
  15. 15. Radical Archives Contact• Website: www.philllyradicalarchives.org• Email: info@phillyradicalarchives.org• Contact me: scott@phillyradicalarchives.org

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