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Archivists' Toolkit Training-Intro for Students


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These are the slides from my general intro to AT for students. Since they are primarily responsible for creating resource records, I usually only review other types of records, especially those they won't be able to access.
Please note: these were produced for informal, in-house training and reflect local practices.

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Archivists' Toolkit Training-Intro for Students

  1. 1. Intro to Archivists’ Toolkit <br />Creating Name and Subject Records, and Searching Accession Records<br />
  2. 2. What is Archivists’ Toolkit (AT)?<br />Open-source archival management software<br />Manages information about collections from before acquisition through on-going maintenance following processing<br />Creates various types of reports for different kinds of records<br />Allows linking of different types of records<br />
  3. 3. Four Main Types of Records/Modules<br />Name Records<br />Subject Records<br />Future Training Will Cover:<br />Resource Records <br />Digital Object (DOs) Records<br />AT does NOT store the DOs themselves, but metadata about DOs<br />Also allows for links to be exported as part of a completed finding aid<br />
  4. 4. Name Records<br />Creating Names<br />Persons<br />Corporate Bodies<br />Family Names<br />Linking Names<br />Filtering and Searching for Names<br />Viewing and Editing Names<br />
  5. 5. FYI: Subject Records<br />You probably won’t need to create these often, and if you think you need to, see Kira<br />National Authorities<br />LCSH, AAT, TGN, GMGPC, &c.<br />Local <br />12 headings based on our major collecting areas<br />Local Subjects<br />Based on collection content<br />
  6. 6. Other Types of Records<br />Location Records<br />Assessment Records<br />Deaccession Records<br />
  7. 7. Record Relationships<br />Name and Subject Records :<br />Can be linked to Accession, Resource, and Digital Object Records (one-to-many)<br />Accession Records:<br />Can be linked to Resource Records (one-to-many)<br />Can be used to create Resource Records (one-to-one)<br />Digital Object Records:<br />Can be linked to Resource Records (one-to-one)<br />Resource Records cannot be linked to any other types of records<br />
  8. 8. AT and Processing Manuals<br />Where to find them:<br />Emailed on Thursday<br />Located in the FORMS_PROCEDURES folder of the shared drive<br />In the blue binder next to the CPU at the Reference Desk<br />Updates to the Processing manual incorporate the use of AT<br />Updates to the AT manual include info on creating notes for Resources and new appendices<br />
  9. 9. Getting Help!<br />Ask Kira<br />Please! I’m happy to answer any and all questions <br />In-house Processing and AT manuals<br />AT manual will walk you through the steps for most tasks you be completing<br />Online<br />If all else fails, there is a searchable forum/help at<br />The full AT manual is online at<br />