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A Brief Introduction to Encoded Archival Description

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A basic presentation prepared for Queens College (CUNY) Graduate School of Library and Information Science, May 2011. Describes what EAD is, how it is created, and how it is implemented.

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A Brief Introduction to Encoded Archival Description

  1. 1.
  2. 2. Overview <ul><li>I. EAD Basics </li></ul><ul><li>II. Finding Aid </li></ul><ul><li>III. Implementation </li></ul><ul><li>IV. Resources </li></ul>
  3. 3. I. The Basics
  4. 4. What is EAD? <ul><li>XML standard for encoding finding aids </li></ul>I. Basics
  5. 5. <ul><li>XML standard for encoding finding aids </li></ul><ul><li>XML (eXtensible Markup Language): </li></ul><ul><li>set of rules for structuring data </li></ul>I. Basics - What is EAD?
  6. 6. <ul><li><item>2011</item> </li></ul><ul><li><container type=“box”>2011</container> </li></ul><ul><li><unitdate era=“CE”>2011</unitdate> </li></ul><ul><li>XML standard for encoding finding aids </li></ul>I. Basics - What is EAD?
  7. 7. <ul><li>Tag: </li></ul><ul><li><unitdate era=“ce”> 2011 </unitdate> </li></ul><ul><li>Attribute: </li></ul><ul><li><unitdate era=“ce” >2011</unitdate> </li></ul><ul><li>Element: </li></ul><ul><li><unitdate era=“ce”>2011</unitdate> </li></ul><ul><li>XML standard for encoding finding aids </li></ul>I. Basics - What is EAD?
  8. 8. <ul><li><ead> </li></ul><ul><li><eadheader> </li></ul><ul><li><titleproper>Guide to the Papers of Leo N. Tolstoy </li></ul><ul><li></titleproper> </li></ul><ul><li></eadheader> </li></ul><ul><li></ead> </li></ul><ul><li>XML standard for encoding finding aids </li></ul>I. Basics - What is EAD?
  9. 9. <ul><li>XML standard for encoding finding aids </li></ul><ul><li>Defined set of containers for descriptive data </li></ul><ul><li>Other encoding standards: </li></ul><ul><li>MARC (books) </li></ul><ul><li>Dublin Core (electronic objects) </li></ul>I. Basics - What is EAD?
  10. 10. <ul><li>XML standard for encoding finding aids </li></ul><ul><li>Valid elements, attributes and entities </li></ul><ul><li>are defined by a DTD or Schema </li></ul>I. Basics - What is EAD?
  11. 11. <ul><li>XML standard for encoding finding aids </li></ul><ul><li>A description of records that gives the repository physical and intellectual control over the materials and that assists users to gain access to and understand the materials (SAA) </li></ul>I. Basics - What is EAD?
  12. 12. <ul><li>XML standard for encoding finding aids </li></ul><ul><li>Describing Archives: </li></ul><ul><li>A Content Standard (DACS) </li></ul>I. Basics - What is EAD?
  13. 13. II. Finding Aid
  14. 14. EAD Finding Aid Structure <ul><li><ead> </li></ul><ul><li><eadheader>Information about repository and finding aid</eadheader> </li></ul><ul><li><archdesc>Description of archival materials</archdesc> </li></ul><ul><li></ead> </li></ul>II. Finding Aid
  15. 15. Guide to the Arthur Abelmann Collection II. Finding Aid
  16. 16. Questions? II. Finding Aid
  17. 17. III. Implementation
  18. 18. III. Implementation: Creating EAD
  19. 19. Archivists’ Toolkit III. Implementation: Creating EAD
  20. 20. Archon III. Implementation: Creating EAD
  21. 21. Oxygen III. Implementation: Creating EAD
  22. 22. NoteTab III. Implementation: Creating EAD
  23. 23. EADitor III. Implementation: Creating EAD
  24. 24. Notepad III. Implementation: Creating EAD
  25. 25. EAD Tag Library III. Implementation: Creating EAD
  26. 26. III. Implementation: Using EAD
  27. 27. Now What? III. Implementation: Using EAD
  28. 28. XSLT III. Implementation: Using EAD
  29. 29. XSLT III. Implementation: Using EAD
  30. 30. EAD to HTML III. Implementation: Using EAD
  31. 31. EAD to HTML with DC III. Implementation: Using EAD
  32. 32. EAD to HTML III. Implementation: Using EAD
  33. 33. EAD to PDF III. Implementation: Using EAD
  34. 34. EAD to MARC III. Implementation: Using EAD
  35. 35. Other Uses <ul><li>Bulk updates </li></ul><ul><li>EAD consortia </li></ul><ul><li>Metadata for digitized collections </li></ul><ul><li>Faceted searching </li></ul><ul><li>Anything structured data allows </li></ul>III. Implementation: Using EAD
  36. 36. IV. Resources
  37. 37. EAD Tools IV. Resources
  38. 38. Upcoming SAA Webinars <ul><li>July 7: Archivists’ Toolkit: Shortening the Path from Accession to Researcher </li></ul><ul><li>July 21: EAD Tips and Tricks: Repurposing EAD with XSLT </li></ul>IV. Resources
  39. 39. Tinker! <ul><li>EAD Cookbook </li></ul><ul><li>An XML Editor </li></ul><ul><li>Library of Congress EAD files </li></ul>IV. Resources
  40. 40. Download via Slideshare: http://www.slideshare.net/archivistkevin/a-brief-introduction-to-encoded-archival-description Twitter @archivistkevin Thank you!

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