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<Project/Solution Name>


Server Proposal - Hardware and Software
<Sample>




      Page 1 of 7
1. Introduction .............................................................................................................
1.      Introduction

        <Explain the background of this proposal>

2.   Hardware


       2.1       Option 1


<Expl...
This is an optional item which the vendor will provide a backup server at half capacity for disaster recovery
management.
...
2.2     Option 2 (with Load Balancing)

<Explain the overall of this option, giving the advantages and disadvantages of th...
2.2.2   Customer Owned Hardware

<Explain the background of customer-owned hardware and the one-time cost and possible mon...
3.   Service & Support

     <Define the types of support and services to the customer in terms of supporting the hardware...
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Sample Document On Hardware Software Proposal

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This is a sample template (a simple form) on what you can cover to address a customer's proposal for hardware/software upgrade.

Published in: Technology

Sample Document On Hardware Software Proposal

  1. 1. <Project/Solution Name> Server Proposal - Hardware and Software <Sample> Page 1 of 7
  2. 2. 1. Introduction ..........................................................................................................................................................................3 2. Hardware...............................................................................................................................................................................3 2.1 Option 1 ..................................................................................................................................3 2.1.1 Leasing.......................................................................................................................................................................3 2.1.2 Customer Owned Hardware......................................................................................................................................4 2.2 Option 2 (with Load Balancing)............................................................................................5 2.2.1 Leasing.......................................................................................................................................................................5 2.2.2 Customer Owned Hardware......................................................................................................................................6 3. Service & Support.................................................................................................................................................................7 4. Other Costs ...........................................................................................................................................................................7 4.1 One Time Server Setup costs ................................................................................................7 4.2 Application Support Cost.......................................................................................................7 5. Payment Term.......................................................................................................................................................................7 Page 2 of 7
  3. 3. 1. Introduction <Explain the background of this proposal> 2. Hardware 2.1 Option 1 <Explain the overall of this option, giving the advantages and disadvantages of this option. It is recommended to include diagram to elaborate the option clearer.> Advantages Disadvantages 2.1.1 Leasing <Explain the background of leasing and the one-time cost and possible monthly recurring cost> One Time Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Software Windows OS Windows Server Std 2003 English MVL (x1) Software Windows OS SQL Server 2005 Standard Edition English MVL (x1) Total: Monthly Recurring Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Hardware Database and Application 1 CPU DUO CORE, 4GB RAM, 3 x Leasing Servers 146 GB, 3 yrs warranty (RAID 5) (x2) Total Leasing includes providing of hardware together with maintenance, daily backup and security management. Monthly Recurring Cost (Optional) Description Item Configuration (units) Cost (in LOCAL CURRENCY) Optional Disaster Recovery (50% Monthly Cost per server (x2) Capacity) Total Page 3 of 7
  4. 4. This is an optional item which the vendor will provide a backup server at half capacity for disaster recovery management. 2.1.2 Customer Owned Hardware <Explain the background of customer-owned hardware and the one-time cost and possible monthly recurring cost> One Time Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Hardware Database and Application 1 CPU DUO CORE, 4GB RAM, 3 x Purchase Servers 146 GB, 3 yrs warranty (RAID 5) (x2) Software Windows OS Windows Server Std 2003 English MVL (x1) Software Windows OS SQL Server 2005 Standard Edition English MVL (x1) Total: Monthly Recurring Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Data Center Database and Application (x2) Hosting Servers Services Total This service includes maintenance, daily backup and security management. Monthly Recurring Cost (Optional) Description Item Configuration (units) Cost (in LOCAL CURRENCY) Optional Disaster Recovery (50% Monthly Cost per server (x2) Capacity) Total This is an optional item which the vendor will provide a backup server at half capacity for disaster recovery management. Page 4 of 7
  5. 5. 2.2 Option 2 (with Load Balancing) <Explain the overall of this option, giving the advantages and disadvantages of this option. It is recommended to include diagram to elaborate the option clearer.> Advantages Disadvantages 2.2.1 Leasing <Explain the background of leasing and the one-time cost and possible monthly recurring cost> One Time Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Software Windows OS Windows Server Std 2003 English MVL (x1) Software Windows OS SQL Server 2005 Standard Edition English MVL (x1) Total: Monthly Recurring Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Hardware Database and Application 1 CPU DUO CORE, 4GB RAM, 3 x Leasing Servers 146 GB, 3 yrs warranty (RAID 5) (x3) Total Leasing includes providing of hardware together with maintenance, daily backup and security management. Monthly Recurring Cost (Optional) Description Item Configuration (units) Cost (in LOCAL CURRENCY) Optional Disaster Recovery (50% Monthly Cost per server (x3) 1,560 Capacity) Total 1,560 This is an optional item which the vendor will provide a backup server at half capacity for disaster recovery management. Page 5 of 7
  6. 6. 2.2.2 Customer Owned Hardware <Explain the background of customer-owned hardware and the one-time cost and possible monthly recurring cost> . One Time Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Hardware Database and Application 1 CPU DUO CORE, 4GB RAM, 3 x Purchase Servers 146 GB, 3 yrs warranty (RAID 5) (x3) Software Windows OS Windows Server Std 2003 English MVL (x1) Software Windows OS SQL Server 2005 Standard Edition English MVL (x1) Total: Monthly Recurring Cost Description Item Configuration (units) Cost (in LOCAL CURRENCY) Data Center Database and Application (x3) Hosting Servers Services Total This service includes maintenance, daily backup and security management. Monthly Recurring Cost (Optional) Description Item Configuration (units) Cost (in LOCAL CURRENCY) Optional Disaster Recovery (50% Monthly Cost per server (x3) Capacity) Total This is an optional item which the vendor will provide a backup server at half capacity for disaster recovery management. Page 6 of 7
  7. 7. 3. Service & Support <Define the types of support and services to the customer in terms of supporting the hardware and application> Item Description Contact Media Response Time 1 1st Level Application Support Email/ 30 minutes Phone Call 2 Advanced Application Support Phone Call 1 hour After Office Hours Support calls will be defined as per prioritization and response time. 4. Other Costs 4.1 One Time Server Setup costs <What other one-time implementation cost for the setup of the Hardware and Software> Description Total (LOCAL CURRENCY) Server set up costs (one-time) Total: 4.2 Application Support Cost <Define the monthly cost for 1 support personnel for support the application> Description Total (LOCAL CURRENCY) Support (0.5 head count) Total: 5. Payment Term <Define how the payment term is to be established between the service provider and the Customer. Advise to include any cancellation charge and terms should the Customer may forfeit the contract when purchasing has been done.> Page 7 of 7

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