1.
Presented By
Adam C. Pozek,
ERPA, QPA, QPFC
Partner
Using Cheap Technology to
DWC ERISA Improve Your Bottom Line
Consultants, LLC
And NTSAA 403(b) Advisor Summit
February 2012
Yannis P. Koumantaros,
CPC, QPA
Consulting Shareholder
Spectrum Pension
Consultants, Inc.

2.
Obligatory Opening Disclaimer
THE VIEWS EXPRESSED BY THE SPEAKERS ARE THEIR OWN AND DO NOT
NECESSARILY REPRESENT THE VIEWS OF ANY PERSON, LIVING OR DEAD, REAL OR
FICTITIOUS, SHORT OR TALL, MALE OR FEMALE, RELIGIOUS OR ATHEIST, WITH A
FULL HEAD OF HAIR OR…WELL, YOU GET THE POINT.
NO PEOPLE OR ANIMALS WERE HARMED IN THE MAKING OF THIS PRESENTATION.

3.
Today’s Agenda
 Why we are here
 E-mail tools
 Cloud storage
 Billing
 Travel
 Other tools
Slide | 3

4.
Part 1
W HY W E A RE H ERE

5.
Why We Are Here
Slide | 5

6.
Technology Moves Fast
 No longer use the term “cutting edge”
 More than a half million apps in the iTunes App
Store
 More than 40 million iPads sold in first 18 months
 Global smartphone adoption at 27%
 Financial services industry notoriously slow uptake
of new technology
 Notion that adoption of new technology requires
huge expenditures
Slide | 6

7.
Part 2
E- MAIL

8.
Hosted Exchange Server
 Allows full Microsoft Outlook/Exchange capabilities
without in-house server or IT staff
◉ Shared calendars
◉ Internal e-mail lists
◉ E-mail aliases
◉ Auto responders
◉ Archiving and monitoring
◉ Integrated support for mobile devices
 SurveyMonkey
Slide | 8

9.
Hosted Exchange Server
 MailStreet
◉ $10.95 per user per month
◉ Includes licensed copy of Outlook
◉ Includes virus scanning of all inbound e-mails
◉ 125 GB total storage
 RackSpace
◉ $10 per mailbox per month
◉ Similar features
 Others
◉ Intermedia
◉ Fuse Mail
Slide | 9

10.
Xobni
 E-mail/address book plug-in
 Analytics
◉ Number of e-mails
◉ Best times to get a response
 Contact info
◉ Auto search of social networking sites
◉ Auto compilation from e-mail signatures, etc.
 Account types
◉ Basic – Free
◉ Plus - $29.95/year
Slide | 10

11.
Part 3
C LOUD S TORAGE

12.
DropBox
 Secure, web-based storage
 Creates folder on local computer and syncs all
contents
 Share folders with other DropBox users
 Share individual files with anyone via custom, secure
URL
 Mobile apps for all common platforms
Slide | 12

13.
DropBox
Slide | 13

14.
DropBox
 Pricing
◉ Basic – 2 GB for Free
◉ Pro 50 – 50 GB for $9.99 per month
◉ Pro 100 – 100 GB for $19.99 per month
◉ Teams - $795 per year for 5 users and 1 TB shared storage
Slide | 14

15.
Box.net
 Same general features as DropBox
 Provides greater flexibility in synchronization
 Allow other users to post comments on files
 Larger size limits on sharing files with non-users
 More robust administrative controls designed for
managing groups of users
 Business/Enterprise accounts
◉ Custom branding with logo, etc.
◉ Integration with LinkedIn
Slide | 15

16.
Box.net
 Pricing
◉ Basic – 5 GB for Free
◉ Upgraded Personal – 25 GB for $9.99 per month
◉ Business – 1,000 GB for $15 per user per month
 Minimum of 3 users
◉ Enterprise – Unlimited storage, custom pricing
Slide | 16

17.
JungleDisk
 Works more like a web-based file server
 Map online folders as drive letters on each local
computer
 Create access permissions for each folder
 Share files in certain folders with non-users via
secure URL
 Drag and drop files from local computer to server
Slide | 17

18.
JungleDisk
Slide | 18

19.
JungleDisk
 Pricing
◉ Workgroup Edition
 $4 per user per month, plus
 $0.15 per GB of storage per month
 Includes 10 GB of storage per user
◉ Server Edition
 $5 per user per month, plus
 $0.15 per GB of storage per month
 Includes 10 GB of storage per server
Slide | 19

20.
iCloud
 Some of the same basic features as DropBox
 Added features for e-mail, contacts, calendars, etc.
◉ May be useful for those who don’t use mail server.
Slide | 20

21.
iCloud
 Pricing
◉ 5 GB storage = free
◉ Additional storage
 10 GB = $20 per year
 20 GB = $40 per year
 50 GB = $100 per year
Slide | 21

22.
Part 4
B ILLING

23.
Expensify
 Expense Reports that Don’t Suck! Expensify
◉ Scan Photos with your iPhone, Blackberry or Android
◉ Get IRS Ready eReceipts from 94% of US Credit Cards
◉ Email full color PDF Expense Reports, Receipts, Etc.
◉ Export Expenses to your QuickBooks
◉ Reimburse Employees by Credit Card or Direct Deposit
 Costs
◉ Free to Submit
◉ $5/submitter per month to approve (2 free)
Slide | 23

24.
Harvest
 Cloud-based time tracking and billing made easy
 Track expenses and electronically store receipts
 Create recurring invoices
 Deliver invoices electronically
 Accept online payment
 Run offline desktop widget for quick time entry
 Integrate with QuickBooks
Slide | 24

25.
Harvest
Slide | 25

26.
Harvest
Slide | 26

27.
Harvest
 Pricing
◉ Solo – $12 per month for 1 user + $10 per user per month up
to a total of 3
◉ Basic - $40 per month for 5 users + $10 per user per month
up to a total of 10
◉ Business - $90 per month for first 10 users + $10 per user
per month with unlimited users
Slide | 27

28.
eBillity
 Similar to Harvest
 Provides more reporting options
 Create customized e-mail reminders regarding past
due balances, etc.
 Allow clients to login to a secure portal showing
billing history
Slide | 28

29.
eBillity
 Pricing
◉ Free – 1 user
 Up to 3 clients and 5 projects
◉ Standard - $19.95 + $9.95 per user per month
 Up to 20 clients and 30 projects
◉ Premium - $39.95 + $19.95 per user per month
 Unlimited clients and projects
 Accept online payments
 Create Client Access Portal
Slide | 29

30.
Part 5
T RAVEL

31.
Leaving On A Jet Plane
Slide | 31

32.
YAPTA
 YAPTA (Your Amazing
Personal Travel Assistant)
◉ Track flight prices; save money
 E-mail alerts on deals when prices
drop
◉ Select multiple
flights/carriers/days
 Pick the best deal
 Airline refunds after you buy
Slide | 32

33.
Part 6
M ISC

34.
CopyTalk
 Transcription service via phone
 Up to 4 minutes per call
 Results delivered same day via e-mail or secure
download
 $79.95/month
Slide | 34

35.
Audiotorium
 Note taking app for iPad
◉ Customize with difference fonts, paper textures, etc.
◉ Set text expanders with common phrases, comments, etc.
 Incorporates audio recording
 Integrates with DropBox for instant backup to the
cloud
◉ Share with others instantly
 Available on iTunes for $5.99
Slide | 35

36.
Audiotorium
Slide | 36

37.
Vlingo
 Voice commands for most mobile phones
◉ Send texts, e-mails
◉ Create calendar entries, tasks, memos
◉ Update Facebook, Twitter
 Downloads
◉ Basic – Free
◉ Plus - $17.95
 www.vlingo.com
 www.facebook.com/VlingoPage
Slide | 37

38.
Vlingo
Slide | 38

39.
Skype
 Free skype-to-skype video calls
Slide | 39

40.
DocuSign Ink
 Sign and send any kind of document, all online
 Works via outlook and various mobile devices
 No need to print, scan, fax, etc.
 Pricing
◉ Free for basic version with unlimited signing, storage, etc.
◉ Custom versions for insurance, financial services, real estate
and others
 Custom integrations with CRMs
 Creation of forms to capture specialized information
◉ Custom pricing
Slide | 40

41.
DocuSign Ink
Slide | 41

42.
Mobile Applications
 iPhone
◉ iTunes App Store
◉ Cydia (for jailbroken phones)
 Blackberry
◉ appworld.blackberry.com/webstore
◉ software.crackberry.com/homeSoftware.asp
◉ www.blackberryfreeware.com
 Android (Google)
◉ http://www.android.com/market
◉ http://androidcommunity.com
Slide | 42

43.
All Work And No Play…
Slide | 43

44.
All Work And No Play…
Slide | 44

45.
Questions
Page
| 45
Adam C. Pozek, ERPA, QPA, QPFC
DWC ERISA Consultants, LLC
651.204.2600 ext. 107 www.linkedin.com/in/adampozek
Adam.Pozek@DWCConsultants.com Twitter.com/PozekOnPension
www.DWCConsultants.com www.PozekOnPension.com
Yannis P. Koumantaros, CPC, QPA
Spectrum Pension Consultants, Inc.
253.565.2100 ext. 258 www.linkedin.com/in/yanniskoumantaros
Yannis@SpectrumPension.com Twitter.com/RankMy401k
www.SpectrumPension.com blog.SpectrumPension.com