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Proposal for
revising	eligible	voters	of	Chair	
election	and	Chair's	term
Masato Yamanishi
APNIC 42 Open Policy Meeting
Co...
Overview
This proposal consist of two parts
1. Eligible voters of Chair election
2. Chair’s term of service
2
Eligible voters
of Chair election
Problem statement
4
• In	current	SIG	guidelines,	we	have	no	rule	or	guideline	about	
eligible	voters in	SIG	Chair	election...
Objective of policy change
5
• Preventing	confusions	related	to	remote	participant
• Mitigating	possible	frauds	in	SIG	Cha...
Situation in other regions
6
• LACNIC
– Nominees must be LACNIC Members, or supported by a LACNIC
Member. Nominees must no...
Situation in other regions (Cont.)
7
• RIPE	NCC	(Address	Policy	WG)
– Self-nominations
– Those present at the APWG session...
Situation in other regions (Cont.)
8
• AFRINIC	(Policy	Development	WG)
– The	Nominations	Committee	(NomCom)	calls	for	nomi...
Situation in other regions (Cont.)
9
• ARIN	(Election	process	for	Address	Council	members,	not	Chair)
– A	NomCom of	seven	...
Proposed policy solution
10
• I	would	like	to	propose	limiting	eligible	voters	of	SIG	Chair	election	to	
registered	partic...
Advantages / Disadvantages
11
• Advantages
– We	can	avoid	confusion	whether	remote	participant	cast	vote	
for	SIG	Chair	el...
Impact on resource holders
12
• No	direct	impact
Chair’s term of service
Problem statement
14
• SIG	guidelines	says	"Elections	occur	yearly.	Chair	elections	and	Co-Chair	
elections	occur	in	alter...
Objective of policy change
15
• Making	sure	Chair’s	and	Co-Chair’s	terms	are	staggered	even	
when
– Current	Co-chair	stand...
Situation in other regions
16
• LACNIC
– 2	years,	staggered	terms
– No	specific	rule	for	successor’s	term	after	resignatio...
Proposed policy solution
17
• Would	like	to	propose	revising	SIG	Chair's	term	of	service	as	follows.
– Elections	occur	yea...
Advantages / Disadvantages
18
• Advantages
– We	can	make	sure	Chair’s	and	Co-Chair’s	terms	are	staggered
– We	can	resolve	...
Impact on resource holders
19
• No	direct	impact
Summary
Summary
21
I	Would	like	to	propose;
1. Limiting	eligible	voters of	SIG	Chair	election	to	registered	participants	of	
APNIC...
22
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Joint SIG Session: Revising eligible voters of Chair election and Chair's term

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Joint SIG Session: Revising eligible voters of Chair election and Chair's term, by Masato Yamanishi.

A presentation given at APNIC 42's Policy SIG (3) session on Wednesday, 5 October 2016.

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Joint SIG Session: Revising eligible voters of Chair election and Chair's term

  1. 1. Proposal for revising eligible voters of Chair election and Chair's term Masato Yamanishi APNIC 42 Open Policy Meeting Colombo, Sri Lanka Wed, 5 Oct 2016
  2. 2. Overview This proposal consist of two parts 1. Eligible voters of Chair election 2. Chair’s term of service 2
  3. 3. Eligible voters of Chair election
  4. 4. Problem statement 4 • In current SIG guidelines, we have no rule or guideline about eligible voters in SIG Chair election • It is not clear whether remote participants have voting rights for SIG Chair election or not – Current practices are different in each election. • It can be used by fraud – e.g. hijacking the position of Chair against the Community by inviting many persons who never attend the community discussion.
  5. 5. Objective of policy change 5 • Preventing confusions related to remote participant • Mitigating possible frauds in SIG Chair election by setting clear rule for eligible voters.
  6. 6. Situation in other regions 6 • LACNIC – Nominees must be LACNIC Members, or supported by a LACNIC Member. Nominees must not be a member of LACNIC staff. – Voting takes place electronically immediately before the Public Policy Forum. – Only those subscribed to the policy mailing list may vote. – The election outcome must be ratified by consensus among those present as judged by the acting Chairs. – If the winner is not ratified, LACNIC's Board of Directors will appoint a Chair to fill the vacant position until the following Public Policy Forum. The next time an election and ratification process can be conducted, the person elected shall fill the position only for the remaining part of the original term. – This process is a part of PDP, so not be applied to other bodies
  7. 7. Situation in other regions (Cont.) 7 • RIPE NCC (Address Policy WG) – Self-nominations – Those present at the APWG session, either in person or remotely, select a new Chair by consensus. The remaining Chair will judge consensus, or if there is no APWG Chair, then the RIPE Chair will gauge the consensus. – If no consensus can be reached, RIPE NCC Staff will then conduct a secret ballot among those physically present. The result will be determined using proportional representation through the single transferable vote (PR-STV). – Each WG may have different Chair selection process
  8. 8. Situation in other regions (Cont.) 8 • AFRINIC (Policy Development WG) – The Nominations Committee (NomCom) calls for nominees from 35 days prior to the meeting. A nominee must physically live in the AFRINIC service region, must be a natural person and may not be a staff member of AFRINIC or any other RIR. – A person may only nominate one candidate. Self-nominations will be allowed but must be backed by at least two AFRINIC members in good standing. AFRINIC or other RIR staff cannot nominate candidates. – A NomCom verifies the process and conducts reviews of the nominations to confirm they meet the criteria. – Voters must • Be registered for the meeting • Be present physically • Reside in AFRINIC service region • not be a staff member of AFRINIC or another RIR. – Other WGs have different Chair selection process
  9. 9. Situation in other regions (Cont.) 9 • ARIN (Election process for Address Council members, not Chair) – A NomCom of seven representatives guides the nomination process. Candidates are nominated by ARIN Members in Good Standing, although a petition process exists for self-nomination. Each nominee is asked to complete a questionnaire developed by the NomCom for its consideration of suitability. – An electronic vote, requiring a quorum of 5% of eligible voters, is conducted among the Voting Contacts for all General Members in good standing for a period of (at least) seven days from the Fall Public Policy and Members Meeting. – The ARIN AC conducts an internal on-line ballot to elect a Chair. – This process is only for Address Council
  10. 10. Proposed policy solution 10 • I would like to propose limiting eligible voters of SIG Chair election to registered participants of APNIC Conference where the election is held. – In this context, registered participants include remote participants who register to Confer, or its successor in future. – It is slightly different from on-site voting condition for NRO NC election Ø People voting onsite must be registered for either the current APNIC Conference they are attending, or have been registered for at least one previous APNIC Conference since APNIC 10. Verification of your entitlement to vote against official records will be used where necessary.
  11. 11. Advantages / Disadvantages 11 • Advantages – We can avoid confusion whether remote participant cast vote for SIG Chair election or not – We can mitigate frauds in SIG Chair election • Disadvantages – APNIC staff may need to spend some additional time to confirm whether each voter is registered participants.
  12. 12. Impact on resource holders 12 • No direct impact
  13. 13. Chair’s term of service
  14. 14. Problem statement 14 • SIG guidelines says "Elections occur yearly. Chair elections and Co-Chair elections occur in alternate years.“ • However, in several cases, both elections were held at same meeting – In particular when a current Co-Chair stands for the position of Chair – And After that, both elections may occur in same year continuously. • From the continuity perspective, it is more preferable to stagger Chair's and Co-Chair's term. • In addition, there is no alternative condition for the successor's term if current Chair/Co-Chair resigned or was removed in the middle of the term – Current practice is giving 2 years even for such cases – Alternative condition is necessary to maintain staggered term as requested by SIG guideline.
  15. 15. Objective of policy change 15 • Making sure Chair’s and Co-Chair’s terms are staggered even when – Current Co-chair stands for next Chair position – One of Chair/Co-Chairs is resigned or removed at the end of the others’ term • Resolving unclearness of the successor's term when current Chair/Co-Chair resigned or was removed
  16. 16. Situation in other regions 16 • LACNIC – 2 years, staggered terms – No specific rule for successor’s term after resignation or removal • RIPE NCC – 2 years, staggered terms – No specific rule for successor’s term after resignation or removal • AFRINIC – 2 years, staggered terms – No specific rule for successor’s term after resignation or removal • ARIN – 3 years, 5 of 15 members are re-elected in each year – If one of positions is vacated in the middle of the term, the successor will serve only for it’s remaining term
  17. 17. Proposed policy solution 17 • Would like to propose revising SIG Chair's term of service as follows. – Elections occur yearly. Chair elections and Co-Chair elections occur in alternate years (same as current SIG guideline) – If current Chair/Co-Chair resigned or was removed, the successor's term should be remaining term of current Chair/Co-Chair – If Chair election and Co-Chair election are happen in same year from other reasons than resignation or removal shown in above, Co-Chair's (or Co-Chairs') term of service should be one year as Chair's and Co-Chairs' term of service are staggered
  18. 18. Advantages / Disadvantages 18 • Advantages – We can make sure Chair’s and Co-Chair’s terms are staggered – We can resolve unclearness of the successor's term when current Chair/Co-Chair resigned or was removed • Disadvantages – None
  19. 19. Impact on resource holders 19 • No direct impact
  20. 20. Summary
  21. 21. Summary 21 I Would like to propose; 1. Limiting eligible voters of SIG Chair election to registered participants of APNIC Conference where the election is held. – In this context, registered participants include remote participants who register to Confer, or its successor in future. 2. Revising SIG Chair's term of service as follows. – Elections occur yearly. Chair elections and Co-Chair elections occur in alternate years (same as current SIG guideline) – If current Chair/Co-Chair resigned or was removed, the successor's term should be remaining term of current Chair/Co-Chair – If Chair election and Co-Chair election are happen in same year from other reasons than resignation or removal shown in above, Co-Chair's (or Co-Chairs') term of service should be one year as Chair's and Co-Chairs' term of service are staggered
  22. 22. 22

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