The Benefits of Implementing a Project Management Methodology

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PRINCE2, a project management methodology used internationally across many different project types and sizes, can add real value to your organization.

This presentation looks at why adopting PRINCE2 for your business makes sense, and how such an approach can give you a strategic advantage in business. Specific topics discussed include:

Improved ability to select projects for inclusion in a portfolio
More flexibility and agility in addressing resourcing issues from an organizational perspective
Easier interface with other partners or suppliers
More options in resourcing projects, either from recruiting or outsourcing perspectives
Improved efficiency in delivering successful projects and portfolio management.

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  • OPM - The Business Perspective - OPM CoP Presentation May 8, 2012 (c) 2011-2012 Russona Consulting Corp.
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • PWGSC PRINCE2 Knowledge Builder 6/14/2013
  • PWGSC PRINCE2 Knowledge Builder 6/14/2013
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • PWGSC PRINCE2 Knowledge Builder 6/14/2013
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • 6/14/2013 PWGSC PRINCE2 Knowledge Builder
  • The Benefits of Implementing a Project Management Methodology

    1. 1. www.apmg-international.com APMG-International Webinar The Benefits of Implementing a Project Management Methodology Wednesday 7 August 2013 / 11:00 EDT (New York, US) Presented by Russ McDowell, Russona Consulting www.APMG-International.com
    2. 2. Agenda • Welcome & introduction – Ronn Faigen, General Manager, APMG-US • The Benefits of Implementing a Project Management Methodology – Russ McDowell, Russona Consulting • Q&A • More Information • Close
    3. 3. Methodology vs. Framework • Methodology is the “what you do” • Framework is the “how you do it.” • PMBOK is a framework – PMBOK 5th Edition, Page 2, Section 1.1 “This standard is a guide rather than a specific methodology. One can use different methodologies and tools (e.g. ….PRINCE2) to implement the project management framework.” WHAT METHODOLOGY ARE YOU USING? WHY IS A METHODOLOGY IMPORTANT?
    4. 4. Your presenter… Russ McDowell •Consultant in program & project management •Accredited PRINCE2 trainer – lead instructor at Algonquin College •Practitioner-level certifications in portfolio, programme and project management •Past Chair of PMI’s OPM CoP with 17,000+ members worldwide
    5. 5. Change is Imperative! “It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change.” -- Charles Darwin
    6. 6. Outcome?
    7. 7. Impact of PM on Business** • 97% of respondents agreed PM is critical to business performance and organizational success • 94% agreed that project management enables business growth ** PWC – 2012 “Insights and Trends: Current Portfolio, Programme, and Project Management Practices”
    8. 8. Results Are Not Encouraging!
    9. 9. www.apmg-international.com How do we get better? Ad Hoc Standardize Measure Control Improve
    10. 10. Methodologies Why do we need one? •Common understanding of steps / roles •Reduce variances in project results •Efficiency of implementing projects •Improve maturity of PM processes Options for sourcing a methodology •Custom develop for our organization •Outside the organization
    11. 11. Enterprise Wide Benefits Common approach on all projects •Sharing resources across multiple initiatives •Ease of comparing across the enterprise •Common base of training, reports, analysis •Adapting / learning across the enterprise
    12. 12. www.apmg-international.com How Does PRINCE2 Compare?
    13. 13. www.apmg-international.com Creating Value and PRINCE2 “PRINCE2 is perceived as a very robust, comprehensive and pragmatic project management framework.” Major strengths cited included: •Role of the business case •Extensive guidance on governance •Tolerance concept in 6 key areas •Definition of roles and responsibilities •Product-based planning •Delegation of responsibilities •Tailoring and Embedding
    14. 14. PRINCE2 Enterprise Benefits: • Proven over • a long period of time, • a wide variety of projects, • over a number of industries • by a large number of organizations • Large pool of resources to draw upon • Large support base for maintaining the IP • Community of practice
    15. 15. Board Member’s Benefits • Controlled Start, Progress & Closure • Regular Reviews • Defined Communication Channels • Management by Exception
    16. 16. Project Manager’s / Team Benefits • Clear Terms of Reference • Defined Structure • Manageable Stages • Resources Committed • Brief Reports to Management • Focused Meetings at Key Decision Points
    17. 17. PRINCE2 Structure / Features Principles Tailoring Processes Themes
    18. 18. PROJECT ENVIRONMENT PRINCE2® PROCESSES PRINCE2® PRINCIPLES Progress Business Case Organization Quality PlansRisk Change PRINCE2® THEMES Themes Fig 1.2 – PRINCE2, 2009 Edition © Crown copyright 2009. Reproduced under licence from OGC
    19. 19. PRINCE2 Processes © Crown Copyright 2009. Reproduced under Licence from OGC. Fig 11.1 Pre-project SU SB CP IP Initiation stage Subsequent delivery stage(s) Final delivery stage Directing Managing Delivering Directing a Project SB Controlling a Stage Controlling a Stage Managing Product Delivery Managing Product Delivery Key SU = Starting up a Project IP = Initiating a Project SB = Managing a Stage Boundary CP = Closing a Project
    20. 20. 1. PM Team Structure . Fig 5.3 – PRINCE2, 2009 Edition © Crown Copyright 2009. Reproduced under Licence from OGC
    21. 21. 2. Management by Exception Delegation within limits / Stages •Tolerances •Exceptions
    22. 22. 3. Project Management Components Supporting the implementation of the methodology, there are a series of documents that are required. They are broken down into 3 categories: 1.Baseline management products 2.Records 3.Reports
    23. 23. 4. PRINCE2 Techniques #1 - Product-based Planning involves: •Identifying what products are needed •Defining the form and content of each product •Determining the sequence in which each product should be produced •Defines the quality criteria which each product must meet. #2 - Quality Review •Preparation •Quality Review Meeting •Follow-on Actions •Particularly suitable for the quality testing of any product which takes the form of a document.
    24. 24. Adopting PRINCE2 Making the methodology work in your organization: •Develop PRINCE2 capability •“Embedding” PRINCE2 •“Tailoring” PRINCE2 •Organization change
    25. 25. Shortages – Enterprise Viewpoint** Impact from talent shortages and mismatches: •1 in 4 CEOs said that they were unable to pursue a market opportunity or cancel / delay a strategic initiative due to talent. •1 in 3 concerned skill shortages impacted their ability to innovate effectively ** PWC – 2012 “Insights and Trends: Current Portfolio, Programme, and Project Management Practices”
    26. 26. Suggestions from PRINCE2 Study* • Critical importance of ongoing education and training – Not just classroom, also workplace coaching / mentor • Recognition of the importance of tailoring and embedding • Shift in emphasis from project to organizational context – Educate project sponsors, project board members and other senior executives * QUT – Aug. 2010 “Creating Value in Project Management Using PRINCE2”
    27. 27. PRINCE2 Training and Certification Foundation Level – 3 days •Understand all roles, principles, themes, processes, techniques Practitioner Level – 2 days •Measure ability to apply PRINCE2 to managing a non-complex project in an environment supporting PRINCE2
    28. 28. Integrated Family of Best Practices Portfolio, Programme and Project Management Maturity Model (P3M3™) PRINCE2™ (project) MSP™ (programme) PRINCE2™ Maturity Model (P2MM) Models Guides Common Glossary Portfolio Guide (PfM) Portfolio, Programme and Project Office (P3O®) Gateway® M_o_R® ITIL® © Crown Copyright 2009. Reproduced under Licence from OGC. Fig 1.3 – PRINCE2, 2009 Edition
    29. 29. Summary PRINCE2 •Is a foundation for “doing projects right” •Provides an internationally proven approach to implementing a project management methodology •And PMBoK Guide are complementary •Is built on a family of “Best Management Practices”; addressing all levels of organizational needs
    30. 30. QUESTIONS & ANSWERS
    31. 31. More Information • APMG-International website: – www.apmg-international.com • PRINCE2 – www.prince-officialsite.com • Russona Consulting – www.russona.com – www.linkedin.com/company/russona-consulting-corp- http://www.linkedin.com/company/apmg-international @APMG_Inter

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