What is Factoring?
Factoring is a financial transaction in which a
business sells its accounts receivable (i.e,
invoices) to a factor at a discount.
It is the conversion of credit sales into cash.
a financial institution (factor) buys the accounts receivable of a
company (Client) and pays up to 80%(rarely up to 90%) of the amount
immediately on agreement.
Factoring company pays the remaining amount (Balance 20%-finance
cost-operating cost) to the client when the customer pays the debt.
Collection of debt from the customer is done either by the factor or client
Case Study #1... James Manufacturing, Inc.
James Manufacturing is a small builder
of boat trailers and related products.
Bill James, its owner, was awarded a
contract to supply the Florida Fish
and Wildlife Conservation Commission
with 72 new trailers to replace old
units that were rusty and failing.
Each trailer was $2,900 for a total value of
James had 20 trailers in inventory to begin delivery and the contract called
for all trailers to be delivered within 60 days.
Problems Faced By James:-
•It had little excess capital.
•the state pays slowly and Bill James knew he would not
receive payment for the 20 trailer.
•he needed cash to order bulk steel and hardware to build the remaining 52
trailers and to be able to deliver them by the 60 day purchase order deadline
•He visited a local community bank where the loan officer explained him the
need of factoring.
•James was introduced to bank’s factoring officer.
•An account was immediately established to provide working capital to meet the
•Through factoring, James would receive an initial advance from the bank of
$46,400 (80%) on the $58,000 invoice after delivery of the 20 finished trailers in
• That advance of $46,500 was enough to then buy the bulk steel and hardware
to complete the other 52 trailers in time.
• After the state paid for the 20 trailer shipment, the bank would then give James
the $11,500 not initially advanced less a small factoring fee for services.
Places an order
The factoring arrangement was exactly what James needed to take his small
company to the next level.
It speed up the company's cash flows.
There were no requirements for lengthy lending committee meetings to approve
the credit line increase
BETTY'S BUILDING MAINTENANCE SERVICE, INC.
PROVIDES EXTERIOR BUILDING MAINTENANCE
INCLUDING PRESSURE WASHING AND WINDOW CLEANING
Betty receives many opportunities in the past as the contracts
are relatively large and both the county and city take 45 days to
make payment for services performed.
Betty's company has few hard assets to be used as collateral
and she cannot secure any form of business loan
Betty was contacted by Bill, a loan broker and small business
consultant, who explained to her the benefits of factoring
Bill then introduced Betty to a factor's business development
officer who quickly forwarded a proposal for a factoring
arrangement whereby Betty would be charged a flat rate of 4%
of the invoice face amount for the first 45 days the invoice was
outstanding and 1% for each fifteen days thereafter.
Betty's profit margin of 25% easily absorbed the factor's
fee and left her with a 20% or greater profit margin.
Betty executed her factoring agreements and established
her client relationship with the factor. She was awarded a
$25,000 monthly contract to provide maintenance on five
local county buildings. She also won the bid for
maintenance on the City Hall for over $100,000 per year.
This makes factoring a perfect
Working capital solution for
new startups and companies in
their early stage of business
development that have not
yet developed a credit history.
An exporter recently approached AIB Trade Finance Services with a common problem. The
company was spending a lot of time chasing their debtors for payment. The Financial
Director complained that despite having delivered their goods to the buyer, they were
incurring considerable expense in staff time and communication costs in order to chase their
Despite the buyer's agreement to pay at the end of the month following the invoice date, the
exporter found that payment was actually received 30 to 60 days later. In addition the time
spent chasing the payment was creating additional costs as well as increasing the time spent.
CAN THE EXPORTER REGAIN CONTROL?
AIB Trade Finance Services advised the company to consider using a Documentary
Collection to obtain payment, or a commitment to pay from the buyer. This meant the
exporter was encouraged to send their shipping documents to the buyer through the banking
system accompanied by a Bill of Exchange* drawn on the buyer with a payment date at the
end of the month following the date of shipment.
The exporter instructed AIB Trade Finance Services, who in turn instructed the buyer's bank,
to only release the shipping documents to the buyer against their acceptance of the Bill of
Exchange and their agreement to make the payment on the due date. In addition AIB Trade
Finance Services was able to instruct the buyer's bank to hold the accepted Bill of Exchange
and present it to the buyer for payment on the due date.
THE BENEFITS FOR EXPORTERS WHEN USING DOCUMENTARY
The use of a Documentary Collection gives an exporter greater control over their goods and
when they get paid.
•The exporter can use the banking system to obtain the buyers commitment to pay.
•The exporter can also use the banking system to collect the debt.
•The exporter can retain control over their shipping documents until the buyer has paid or
agreed to pay.
•Documentary Collections are a relatively inexpensive payment mechanism.
For further protection and control the exporter could have requested that the buyer's bank
guarantee the buyer's commitment to pay. This provides additional benefits as follows:
•Gives greater security as the buyer's bank has added its guarantee that the Bill of Exchange
will be paid at maturity.
•It eliminates the risk of non-payment in the event of the buyer having difficulties.
•It also provides an opportunity to obtain finance through non-recourse Bill discounting.
This is an acceptable trading option for well known and financially secure customers in
developed economies, it may not be appropriate for customers with weaker financial
positions or located in less developed economies. The Documentary Collection can provide
some additional security for the exporter whilst ensuring that the payment process is not
unduly expensive or complex.
Close Invoice Finance Limited started life as a small factoring company called
Century Factors, based above a car showroom in Yeovil, Somerset. Century became
one of the first acquisitions by Close Brothers and in 1993 its name was changed to
Close Invoice Finance Limited.
When the company started in 1984, it had just 20 clients. Today it provides finance
services to over 1,000 clients and has won many accolades. Close Invoice Finance
was named Best Factoring & Invoice Discounting Provider from 2006 to 2009 by
Business Moneyfacts. In October 2008 Close Invoice Finance Limited won a
Global Business Excellence (GBE) Award for Outstanding Technology Solutions
for its IDeal invoice discounting and factoring system. In November 2008 Close
Invoice Finance Limited won one of the most prestigious awards in the IT industry:
a Computing Award for Excellence 2008 from Computing magazine, winning the
category of Best Small Business IT Strategy for its IDeal invoice discounting and
Close Invoice Finance is a distinct business group within the Close Brothers
Group, one of Europe’s most enterprising merchant banks and a FTSE top 250
listed company. Close Invoice Finance continues to grow at a rate that is ahead of
the industry average and contributes more than 7% of the Close Brothers Group’s
Great expectations lead to greater achievements:-
The invoice discounting (asset based lending) solution that Close
To enable the business to work with customers whose revenues were
otherwise too small or their ledger composition too complex or high-
risk to service safely and cost-effectively.
Asset based lending to provide a transparent view of the underlying
debt structure of clients through invoice level access.
To improve service levels and provide self-service options for clients
(through asset based lending).
Receivables financing to achieve greater account management
efficiencies, Therefore, lower costs in order to be able to offer
customers more flexible and more competitive pricing.
To increase overall control and significantly reduce risk (through asset
CASE STUDY: THE TRANSACTION:
TESCO/FOX FRESH EXPORT
Under this forfaiting transaction, the local company (Fox Fresh exports Zimbabwe)
airfreights its flowers or fresh vegetables to a foreign buyer, in this case, Tesco
Supermarkets in the United Kingdom.
Tesco issues a tenored promissory note to the exporter. These notes are then
avalized by Tesco’s bank. Once the aval is added, the exporter, instead of waiting
for 30 to 180 days for payment and/or borrowing money on the local market to
finance his working capital needs, can approach a bank for immediate payment in
foreign currency less a discount rate.
The exporter would then use the confirmed receivables backed by the aval of the
bank as security and would thus receive payment 2 – 4 days after exporting.
Fox Fresh Exports Zimbabwe receives confirmation of
value of their exports and settlement dates from Tesco.
Fox Fresh Exports Zimbabwe instructs Tesco to issue
promissory notes to be paid through its bank to
Tesco issues avalized promissory notes to the exporter.
Rabobank pays Fox Fresh Exports Zimbabwe less the
In 90 days Tesco’s bankers make final settlement with
ADVANTAGES IN THE TESCO/FOX FRESH
EXPORT ZIMBABWE TRANSACTION
1. To the buyer (Tesco):
Enjoy a bit of credit terms
The buyer can now get the
product, sell, receive money and invest it before final
settlement in 90 – 180 days.
2. To the exporter (Fox Fresh Exports Zimbabwe):
Paid within 7 days of exporting.
This facility does not require any rigorous credit
rating for Fox Fresh Exports Zimbabwe .
3. To the bank (Rabobank):
Does not need to worry about country risk (Zimbabwe
Facility is based on a transaction basis and the risk that
Rabobank is taking is with the foreign buyer Tesco,
and not with Fox Fresh Exports Zimbabwe.
4. To the country (Zimbabwe):
Zimbabwe, is now collecting its foreign currency
receipts faster than before, thereby improving on its
balance of payments or foreign currency reserves.
GROUP MEMBERS :-
Hiral Oza - 32
Anam Mukadam - 31
Ekta Singh - 49
Jenisha Tated - 58
Anusha Shetty - 48