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Using Powerpoint

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Tips and advice for using presentation slides.

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Using Powerpoint

  1. 1. Using PowerPoint or other presentation media
  2. 2. <ul><li>PowerPoint has been known to induce the following: </li></ul><ul><li>sleeping </li></ul><ul><li>boredom </li></ul><ul><li>lack of message retention </li></ul><ul><li>reduction of speaker’s ethos </li></ul>
  3. 3. PowerPoint Chapter 1 “ The bad, the really bad, and the ugly”
  4. 4. Using and Abusing Backgrounds
  5. 5. Professional Presentations Tips and Guidelines
  6. 6. (How appropriate is this design format?) Professional Presentations Tips and Guidelines
  7. 7. (Not appropriate for anything that is supposed to be “Professional”) Professional Presentations Tips and Guidelines
  8. 8. Keeping Pace With Technology How to balance pragmatism, reality, allure, and still keep your sanity
  9. 9. Again - what does this background have to do with the topic?... You’re right. Nothing. Keeping Pace With Technology How to balance pragmatism, reality, allure, and still keep your sanity
  10. 10. Keeping Pace With Technology The Horizon of Innovation
  11. 11. (Still not great, but a little more relevant.) Keeping Pace With Technology The Horizon of Innovation
  12. 12. Professional Presentations <ul><li>The Outline: </li></ul><ul><li>Planning & Researching </li></ul><ul><li>Organizing </li></ul><ul><li>Visual Language </li></ul>
  13. 13. Professional Presentations <ul><li>The Outline: </li></ul><ul><li>Planning & Researching </li></ul><ul><li>Organizing </li></ul><ul><li>Visual Language </li></ul>(Any thoughts on how to make this slide better?)
  14. 14. Planning & Researching <ul><li>Determine Purpose </li></ul><ul><li>Consider Audience </li></ul><ul><li>Use a Planning Grid </li></ul>
  15. 15. Planning & Researching <ul><li>Determine Purpose </li></ul><ul><li>Consider Audience </li></ul><ul><li>Use a Planning Grid </li></ul>(What does a bike have to do with planning?)
  16. 16. Organizing the Presentation <ul><li>Introduction </li></ul><ul><li>Body </li></ul><ul><li>Closing </li></ul>
  17. 17. Organizing the Presentation <ul><li>Introduction </li></ul><ul><li>Body </li></ul><ul><li>Closing </li></ul>(Think about how the use of color contributes to, or detracts from your message.)
  18. 18. Introduction <ul><li>Get audience’s attention </li></ul><ul><li>State your purpose </li></ul><ul><li>Establish Credibility </li></ul><ul><li>Set the Agenda </li></ul><ul><li>Build Ethos </li></ul>Howdy!
  19. 19. Introduction <ul><li>Get audience’s attention </li></ul><ul><li>State your purpose </li></ul><ul><li>Establish Credibility </li></ul><ul><li>Set the Agenda </li></ul><ul><li>Build Ethos </li></ul>(How annoying is this slide?)
  20. 20. Body <ul><li>Emphasize Strukture </li></ul><ul><li>Engauge Audience: </li></ul><ul><ul><li>Using Visuals: Relate material to audience’s needs; Use simple, direct language </li></ul></ul><ul><li>Brief Background of problem/solution </li></ul><ul><li>PAce your prezentation </li></ul>
  21. 21. Body (How many things can you find wrong with this slide?) <ul><li>Emphasize Strukture </li></ul><ul><li>Engauge Audience: </li></ul><ul><ul><li>Using Visuals: Relate material to audience’s needs; Use simple, direct language </li></ul></ul><ul><li>Brief Background of problem/solution </li></ul><ul><li>PAce your prezentation </li></ul>
  22. 22. Closing <ul><li>Briefly summarize your thesis – Answer the “so what question” </li></ul><ul><li>Restate Main Points </li></ul><ul><li>End Positively and leave the audience with a residual message </li></ul>
  23. 23. Closing <ul><li>Briefly summarize your thesis – Answer the “so what question” </li></ul><ul><li>Restate Main Points </li></ul><ul><li>End Positively and leave the audience with a residual message </li></ul>(any comments on this slide?... terrible huh?)
  24. 24. Visual Language (What is wrong with this visual?)
  25. 25. Visual Language (What is wrong with this visual?) (What is wrong with this slide?)
  26. 26. What Not to Do <ul><li>Don’t use any music or dancing or moving animations </li></ul><ul><li>Don’t go overboard with fade-ins and fade-outs </li></ul><ul><li>Less is more </li></ul><ul><li>Don’t use graphics that are irrelevant </li></ul><ul><li>Make sure you are fully explaining what your audience is looking at and its relevance for your message </li></ul>
  27. 27. PowerPoint Chapter 2 “ The Annoying”
  28. 28. Rating the Annoying Elements
  29. 29. Rating the Annoying Elements A recent Harvard Business School survey regarding presentations came up with the following results for the most annoying attributes of PowerPoint...
  30. 30. Rating the Annoying Elements <ul><li>The speaker read the slides to us 60.4% </li></ul><ul><li>Text was so small I couldn't read it 50.9% </li></ul><ul><li>Full paragraphs of words on the slide 47.8% </li></ul><ul><li>Can’t read slides because of color choice 37.1% </li></ul><ul><li>Moving/flying text or graphics 24.5% </li></ul><ul><li>Annoying use of sounds 22.0% </li></ul><ul><li>Overly complex diagrams or charts 22.0% </li></ul>
  31. 31. Rating the Annoying Elements So… according to this survey, PowerPoint has a 219.7% chance of being completely annoying!
  32. 32. Common Mistakes <ul><li>Three common themes emerged from the free-form comments: </li></ul><ul><li>Poor Preparation of the Presentation – People are very annoyed when the presenter does not even think about the structure of the presentation and simply copies the text of a report onto slides. PowerPoint slides should support the message, not substitute for the presenter or for a more detailed handout. Presenters need to connect with the audience instead of hiding behind the slides. </li></ul><ul><li>Balance of Slide Elements – People find too much text or too much fancy graphics and multimedia a big turn off. These two extremes do not work well. A balanced approach is called for – text to give context for the audience’s understanding of what the presenter will next be speaking about, and graphics and multimedia to add flavor to the text. </li></ul><ul><li>Not Knowing How to Use the Technology – If presenters are going to use technology during a presentation, they should learn how to set it up, start it up so it looks professional and smoothly move between the slides. Awkward usage of PowerPoint and presentation technology was mentioned a number of times as detracting from the message being delivered. </li></ul>
  33. 33. Common Mistakes <ul><li>Three common themes emerged from the free-form comments: </li></ul><ul><li>Poor Preparation of the Presentation – People are very annoyed when the presenter does not even think about the structure of the presentation and simply copies the text of a report onto slides. PowerPoint slides should support the message, not substitute for the presenter or for a more detailed handout. Presenters need to connect with the audience instead of hiding behind the slides. </li></ul><ul><li>Balance of Slide Elements – People find too much text or too much fancy graphics and multimedia a big turn off. These two extremes do not work well. A balanced approach is called for – text to give context for the audience’s understanding of what the presenter will next be speaking about, and graphics and multimedia to add flavor to the text. </li></ul><ul><li>Not Knowing How to Use the Technology – If presenters are going to use technology during a presentation, they should learn how to set it up, start it up so it looks professional and smoothly move between the slides. Awkward usage of PowerPoint and presentation technology was mentioned a number of times as detracting from the message being delivered. </li></ul>Don’t use giant blocks of text... people will not read it!
  34. 34. PowerPoint Chapter 3 “ Colors”
  35. 35. L e t’ s t a l k a b o u t c o l o r s
  36. 36. Does this appear to be a good color combination?
  37. 37. Does this appear to be a good color combination? <ul><li>What about this? </li></ul>
  38. 38. Does this appear to be a good color combination? <ul><li>What about this? </li></ul><ul><li>Or this? </li></ul>
  39. 39. Does this appear to be a good color combination? <ul><li>What about this? </li></ul><ul><li>Or this? </li></ul><ul><li>Or this? </li></ul>
  40. 40. More about colors <ul><li>Did you know that seven percent of all men are color blind? </li></ul>
  41. 41. More about colors <ul><li>Did you know that seven percent of all men are color blind? </li></ul><ul><li>That’s roughly 9,380,000 men in the United States alone who can’t read this slide </li></ul>
  42. 42. More about colors <ul><li>Did you know that colorblindness is 17 times more prevalent in men than in women ? </li></ul>
  43. 43. More about colors <ul><li>Did you know that people will not complain if you use white text on a blue or black background, or black text on a white background? </li></ul>
  44. 44. More about colors <ul><li>Did you know that people will not complain if you use white text on a blue or black background, or black text on a white background? </li></ul>See… nice isn’t it?
  45. 45. PowerPoint Chapter 4 “ Visuals”
  46. 46. Visuals <ul><li>What Distinguishes an Effective Visual? </li></ul><ul><li>1. Good visuals are clear, simple, have few words and are easy to grasp. </li></ul><ul><li>2. There is adequate text to help explain the visual </li></ul><ul><li>3. Each visual makes only one main point </li></ul><ul><li>4. Color is used to attract, highlight, contrast </li></ul>
  47. 47. <ul><li>Let’s look at some examples. </li></ul><ul><li>You decide if these are good or not… </li></ul>Visuals
  48. 51. Exploration of the Universe Division (EUD)
  49. 59. Chandra X-ray Image of SMG 123616.1+621513 in Context of CDFN An international team of scientists has found evidence that many extremely luminous adolescent galaxies and their central black holes underwent a phenomenal spurt of growth 10 billion to 12 billion years ago. This growth spurt may have set the stage for the appearance of quasars, distant galaxies that contain the largest and most active black holes in the Universe.
  50. 60. The X-ray Spectrometer The X-rays will be focused by the XRT above (in this orientation) and enter the small aperture at the middle of the helium insert, through a filter that protects the sensitive instrument from unwanted particles and light.
  51. 61. Above is a block diagram of the instrument (minus the mirrors). The Hardware The X-ray Spectrometer
  52. 62. Perhaps the most intriguing advance in X-ray astronomy instrumentation in the 1990s has been the development of the microcalorimeter. A microcalorimeter is basically a thermal device. An X-ray which hits the absorber knocks an electron loose from an atom of the absorber material (in the case of Astro-E2, it is made of HgTe). This photoelectron then rattles around in the absorber, ultimately raising the temperature of the absorber by a few milliKelvin. The thermistor is partially isolated from the absorber, to give the absorber time to come into equilibrium before the thermistor** begins to see the temperature rise. After a few milliseconds, the thermistor comes to the same temperature as the absorber, a few milliKelvin warmer than the heatsink (although it's strange to be talking about 'heat' when something is near absolute zero!). Then the thermistor begins to cool as the heat flows out the weak link (the &quot;legs&quot; of the detector) to the heatsink. After a few tens of milliseconds, the thermistor has returned to its normal operating temperature. **A thermometer is any device that measures temperature - a thermistor is a device that changes its electrical resistance dramatically with a small change in temperature. This makes it a kind of thermometer. The X-ray Spectrometer
  53. 65. Components of the Space Shuttle The primary component of the vehicle is the Orbiter , the reusable, winged craft containing the crew and payload that actually travels into space and returns to land on a runway. Thrust is provided by the two large Solid Rocket Boosters , each being attached to the side of the External Tank by means of two struts. The External Tank is the single largest piece of the STS. It is used to carry the liquid fuel for the three main engines located on the aft section of the Orbiter.
  54. 66. O-Ring blow by from right SRB
  55. 67. Flame emerging from the right SRB aft field joint
  56. 68. Liquid hydrogen leaking from the External Tank
  57. 69. Structural breakup of the Orbiter
  58. 70. Orbiter debris The remainder of the Orbiter, its forward end suddenly opened to the supersonic flow, blew apart from the inside out, throwing up a hail of debris that emerged from the massive vapor cloud. Clearly visible in the debris raining down after the breakup were the crew cabin, left wing, and the aft fuselage containing the three main engines that were still firing using their remaining propellant. The two SRBs crossed paths and continued operating until 110 seconds after launch, when they were destroyed using onboard self-destruct explosives
  59. 71. PowerPoint Chapter 5 “ What about the text?”
  60. 72. What about the text?
  61. 73. What about the text? <ul><li>Charts, Graphs, and Photos are not the only kinds of visual communication – text is also visual communication </li></ul>
  62. 74. What about the text? <ul><li>Charts, Graphs, and Photos are not the only kinds of visual communication – text is also visual communication </li></ul><ul><li>The most annoying aspect of bad PowerPoint slides is often the text, not the graphics or multimedia. </li></ul>
  63. 75. What about the text? <ul><li>Charts, Graphs, and Photos are not the only kinds of visual communication – text is also visual communication </li></ul><ul><li>The most annoying aspect of bad PowerPoint slides is often the text, not the graphics or multimedia. </li></ul><ul><li>It is important that you focus on getting short, relevant, and readable text on the slide/overhead and add your own narrative to each point. </li></ul>
  64. 76. Typefaces and Fonts <ul><li>Let’s talk about typefaces </li></ul><ul><ul><li>Typeface – refers to a family of type, such as… </li></ul></ul><ul><ul><li>Times New Roman 20 point regular </li></ul></ul><ul><ul><li> or </li></ul></ul><ul><ul><li>Garamond 24 point Bold </li></ul></ul>
  65. 77. Typefaces and Fonts <ul><li>Let’s talk about typefaces </li></ul><ul><ul><li>There are generally three types of typefaces: </li></ul></ul><ul><ul><li>Sans Serif </li></ul></ul><ul><ul><li>Serif </li></ul></ul><ul><ul><li>Somewhere in between </li></ul></ul>
  66. 78. Typefaces and Fonts <ul><li>Let’s talk about typefaces </li></ul><ul><ul><li>Serif – typefaces whose letters have “feet” or small flourish strokes at the upper and lower end of the letter. </li></ul></ul><ul><ul><li> (Times New Roman) </li></ul></ul><ul><ul><li>ABCDEFGHIJKLMNOPQRSTUVWXYZ </li></ul></ul><ul><ul><li>a b c d e f g h i j k l m n o p q r s t u v w x y z </li></ul></ul>
  67. 79. Typefaces and Fonts <ul><li>Let’s talk about typefaces </li></ul><ul><ul><li>Sans Serif – typefaces whose letters are “without feet” </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> ( Tahoma ) </li></ul></ul><ul><ul><li>A B C D E F G H I J K L M N O P Q R S T U V W X Y Z </li></ul></ul><ul><ul><li>a b c d e f g h i j k l m n o p q r s t u v w x y z </li></ul></ul>
  68. 80. <ul><li>Tahoma </li></ul><ul><li>Tahoma Bold </li></ul><ul><li>Times New Roman </li></ul><ul><li>Arial </li></ul><ul><li>Arial Black </li></ul><ul><li>Garamond </li></ul><ul><li>Garamond Bold </li></ul>Typefaces and Fonts
  69. 81. Typefaces and Fonts <ul><li>Let’s talk about fonts… </li></ul><ul><li>Within each typeface, you can choose a variety of different fonts… </li></ul><ul><li>bold </li></ul><ul><li>italic </li></ul><ul><li>condensed </li></ul>
  70. 82. Typefaces and Fonts <ul><li>Let’s talk about fonts… </li></ul><ul><li>Within each font you can also choose the size of the typeface </li></ul><ul><li>Let’s look at some examples… </li></ul>
  71. 83. Typefaces and Fonts <ul><li>Let’s talk about fonts… Arial regular </li></ul><ul><li>nine twelve fourteen sixteen eighteen twenty twenty-four </li></ul><ul><li>twenty-eight thirty-two thirty-six forty </li></ul><ul><li>forty-four forty-eight </li></ul><ul><li>fifty-four sixty </li></ul>
  72. 84. Typefaces and Fonts <ul><li>Let’s talk about fonts… Arial Italic </li></ul><ul><li>nine twelve fourteen sixteen eighteen twenty twenty-four </li></ul><ul><li>twenty-eight thirty-two thirty-six forty </li></ul><ul><li>forty-four forty-eight </li></ul><ul><li>fifty-four sixty </li></ul>
  73. 85. Typefaces and Fonts <ul><li>Let’s talk about fonts… Arial Black </li></ul><ul><li>nine twelve fourteen sixteen eighteen twenty twenty-four twenty-eight thirty-two thirty-six forty forty-four forty-eight fifty-four sixty </li></ul>
  74. 86. Typefaces and Fonts <ul><li>Let’s talk about fonts… Garamond </li></ul><ul><li>nine twelve fourteen sixteen eighteen twenty twenty-four </li></ul><ul><li>twenty-eight thirty-two thirty-six forty </li></ul><ul><li>forty-four forty-eight </li></ul><ul><li>fifty-four sixty </li></ul>
  75. 87. Typefaces and Fonts <ul><li>Let’s talk about fonts… Tahoma </li></ul><ul><li>nine twelve fourteen sixteen eighteen twenty twenty-four </li></ul><ul><li>twenty-eight thirty-two thirty-six forty </li></ul><ul><li>forty-four forty-eight </li></ul><ul><li>fifty-four sixty </li></ul>
  76. 88. Typefaces and Fonts <ul><li>Let’s talk about fonts… Times New Roman </li></ul><ul><li>nine twelve fourteen sixteen eighteen twenty twenty-four </li></ul><ul><li>twenty-eight thirty-two thirty-six forty </li></ul><ul><li>forty-four forty-eight </li></ul><ul><li>fifty-four sixty </li></ul>
  77. 89. Typefaces and Fonts <ul><li>Let’s talk about fonts… </li></ul><ul><li>Some tips to remember… </li></ul>
  78. 90. <ul><li>1) Try not to mix typefaces. </li></ul><ul><li>Stick to one family or use one family for the body and another family for the headings </li></ul>Typefaces and Fonts
  79. 91. <ul><li>1) Try not to mix typefaces. </li></ul><ul><li>Stick to one family or use one family for the body and another family for the headings </li></ul><ul><li>2) Use fonts sparingly </li></ul><ul><li>Use italics and bold very sparingly </li></ul><ul><li>Don’t use ALL CAPS </li></ul>Typefaces and Fonts
  80. 92. <ul><li>1) Try not to mix typefaces. </li></ul><ul><li>Stick to one family or use one family for the body and another family for the headings </li></ul><ul><li>2) Use fonts sparingly </li></ul><ul><li>Use italics and bold very sparingly </li></ul><ul><li>Don’t use ALL CAPS </li></ul><ul><li>3) Type size should be readable and appropriate </li></ul>Typefaces and Fonts
  81. 93. PowerPoint Chapter 6 “ A fine presentation sample”
  82. 94. <ul><li>THE MULLET </li></ul>
  83. 95. DEFINITION <ul><li>Mullet (mulit): a hairstyle consisting of short, well groomed hair anteriorly, and long, flowing locks posteriorly, often referred to in common parlance as “business in the front, party in the back.” </li></ul>
  84. 96. EXAMPLE Business Party
  85. 97. NOMENCLATURE <ul><li>Mistakes: “mullet hairstyle” or “mullet cut” </li></ul><ul><li>Eponyms: drape ape, Wisconsin waterfall, Mississippi mudflap, Missouri compromise, hockey hair </li></ul>
  86. 98. SUBTYPES
  87. 99. SUBTYPES <ul><li>CAMERO CUT </li></ul><ul><li>Common among drivers of Chevy Cameros, as well as Trans Am’s and Thunderbirds </li></ul>
  88. 100. SUBTYPES <ul><li>CAMERO CUT </li></ul>The car The cut
  89. 101. SUBTYPES <ul><li>CAMERO CUT </li></ul>The car The cut
  90. 102. SUBTYPES <ul><li>BMX MULLET </li></ul><ul><li>Among the longest of the subtypes </li></ul><ul><li>Some are mistaken for ugly girls </li></ul>
  91. 103. SUBTYPES <ul><li>BUSINESS MULLET </li></ul><ul><li>They want it all: </li></ul><ul><li>Business in the front, Party in the back </li></ul>Business Party
  92. 104. SUBTYPES <ul><li>ULTI-MULLET </li></ul><ul><li>The Mullet to end all Mullets: </li></ul><ul><li>Takes a lot of time and care to grow a mullet of this caliber </li></ul>Party Party Party!
  93. 105. FEMALES: A MAJOR MULLET CONTRA-INDICATION
  94. 106. FEMALES: Three Major Subtypes
  95. 107. FEMALES: Three Major Subtypes Mullethawk
  96. 108. FEMALES: Three Major Subtypes Mullethawk Fe-mullet
  97. 109. FEMALES: Three Major Subtypes Mullethawk Fe-mullet Wal-Mullet
  98. 110. WHY THE MULLET?
  99. 111. WHY THE MULLET? ? Philosophers, Psychologists, and Scientists are still Mull-ing over this question.
  100. 112. MULLET HOT SPOTS: <ul><li>Professional wrestling matches </li></ul><ul><li>Auto races </li></ul><ul><li>Monster truck rallies </li></ul><ul><li>Dog tracks </li></ul><ul><li>Hunting lodges </li></ul><ul><li>Motley Crue Concerts </li></ul><ul><li>Auto-body shops </li></ul><ul><li>Wal-Mart </li></ul>
  101. 113. MULLET REFERENCES: <ul><li> www.mulletsgalore.co m </li></ul><ul><li> www.northamericanmulletpage.co m </li></ul><ul><li> www.nomullets.co m </li></ul>
  102. 114. MULLET QUESTIONS?
  103. 115. The End

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