Emerging from SHeLLI– one year on Aoife Lawton, Chair, Health Research Group Anne Murphy, Chair, SHeLLI Working Group Health Science Libraries Group Annual Conference 11th April 2013
Outline Background Scope, context SHeLLI Working Group Framework for Implementation Call to action
Context Previous reports MacDougall (1995) & Standards (2005) Four areas of concern: • Professional development • Advocacy • Research • Networking and cooperation
Origins HSLG Strategic Action Plan 2010-2013 Goal 4: “To research the development of the health library professional and health library using an evidence- based approach. “ WHY? Oct. 2006 67.26 Oct. 2008 55.47 Oct. 2010 49.93 HSE Library FTEs example “Losing 1/3 of our staff in 4 years” A profession under threat
The implementation processDate EventQ1 2010 First meeting of HSLG Research GroupQ2 2010 Information gathering & sharingQ3 2010 First draft of tender documentQ4 2010 Tender published & sent to 4 LIS schoolsQ4 2010 Interviews held, contract awardedQ1 2011 HSLG Conference 1 day on future proofingQ2 2011 LAI/CILIP conference 2011 Interim report presentation
Continuous Buy-in 2011-methods of research including survey, focus group, interviews= buy in from librarians. LAUNCH – Jan 2012 Dissemination of results 2012 - Conference SHeLLI workshop.
Dissemination Advocacy May 2012 EAHIL presentation best practice in our field (Australia doing it too) & leadership- willing to expose strengths & weaknesses openly. May 2013 Medical Library Association US presentation
International trends/best practice “Without recognizing and measuring their own productivity, librarians cannot capably defend themselves against charges of inefficiency and dysfunction, or against incursions by other information services vendors into their once-protected turf. (Hammer, 1990) Libraries and organizations that have engaged in serious strategic planning over the past decade will find it easier to apply the principles of re-engineering than will those operating in the “business-as-usual” mode. (Florance & Matheson, 1993) “Streamline services and establish new partnerships with individuals and groups.” (Bayley & McKibbon, 2012) Australian health librarians, could play a role in supporting the introduction of electronic health records integrated with evidence-based information for the clinician and the consumer at the point of care. (Browne, 2012)
“Alice came to a fork in the road. ‟ Which road do I take?‟ she asked. „Where do you want to go?‟ responded the Cheshire Cat. „I don‟t know,‟ Alice answered. „Then,‟ said the Cat, „it doesn‟t matter.” --Lewis Carroll
Emerging from SHeLLI Establishing the Working Group The Implementation Challenge Recommendations: build framework Outcome Framework for Implementation You!
About Anne... 2011 Focus Group participation Jan 2011 Survey of health librarians Jan 2012 SHeLLI Launch Feb 2012 HSLG Committee Mar 2012 UKSG 2012
Establishing a Working Group Principles of good governance Firebreakbetween the group who commissioned the research and the group who would implement the Report recommendations Working Group Set the Terms of Reference Report to HSLG Committee Call for expressions of interest First meeting 4th Sept 2012
Terms of Reference Objective is to implement the SHeLLI recommendations Prepare a communication plan to inform about work of the WG Membership and roles Current LAI member Took time to convene and settle Chair and Secretary Term of Service Two years
SHeLLI Working Group Anne Murphy, Chair Niamh Lucey, Secretary Louise Bradley, IPH Jane Burns Michelle Dalton Brian Galvin Aoife Lawton Jean McMahon
The Implementation Challenge How to convert the list of recommendations into a programme of work?
Finding SHeLLI Knowledge gap What recommendations are most important? Consideration as to WG remit to [t]ask responsible entities with implementing the recommendations But, start with the HSLG Committee formally adopting the SHeLLI Report in Sept 2012
SHeLLI Chapter 5 5 goals “The recommendations are ... a route for achieving the goals outlined ... in Section 5.2” 30 recommendations 22 in the Executive Summary - differ in wording and extent 3 dimensions 3 strategic areas – and 9 subthemes 5 responsible entities 3 time frames Anomalies 3 assigned to more than one entity 2 unassigned by theme or timeframe
The Full Turtle Establish a body of evidence – 11 Body of Evidence - 9 Standards - 2 Identify champions and promote visibility - 8 Dialogue with government - 1 Identify champions - 2 Promote visibility - 5 Staff and Service Development - 11 Body of Evidence - 1 Electronic resources - 5 Services - 1 Staff development – 4 Unassigned - 2
Constructing our SHeLL(i) Break into 3 Subgroups: A, B, and C Each took 1 strategic theme Criteria for turning into a programme of work Achievable Not achievable Identify gaps Suggested timeframe Desired outcome SubGroups report back to Working Group Working Group review SubGroup work and consensus on review outcome HSLG Committee ratifies the WG proposal
SHeLL Up... Establish a Body of Evidence Identify champions and Staff and Service Development promote visibility Short Medium Long Short Medium Long Short Medium Long term Term Term term Term Term term Term TermLibrarians Libraries HSLG HIQA DoHC Not assigned and no timeframe HSLG Conference 2012 Workshops
Shell-ter and (Scale) Clustering Establish a Body of Evidence Identify champions and Staff and Service Development promote visibility Short Medium Long Short Medium Long Short Medium Long term Term Term term Term Term term Term TermLibrarians Libraries HSLG HIQA DoHC New Not to be pursued by the SHeLLI HSLG Conference 2012 WG W/shops
A Scale’d View Establish a body of evidence – 7 of 11 Body of Evidence – 7 of 8 Standards – 0 of 2 Identify champions and promote visibility – 8 of 8 Dialogue with government – 1 Identify champions - 2 Promote visibility - 5
Shaken, not SHeLLI’d Services Development - 9 of 10, + 2 new ClinicalLibrarian Services – 2 of 2 Research Support Services – 1, + 1 new Electronic Resources – 3 of 4 Apps and Web 2.0 - 1 Staff Development LISEducation for health sciences librarians -1 CPD – 1 new Mentoring Scheme - 1
Scales for Librarians Identify champions 2 short term Promote visibility 3 short term Clinical Librarian 1 medium term Research Support Librarian 1 medium term
Librarians Sing the Scales:Identify champions Health librarians should seek to identify one or more senior clinical or managerial staff within their organisation with whom partnerships could be built, to raise the profile of the library and demonstrate its worth in practical applications. Recommendation 3.4.1. All health librarians should identify both a clinical and a corporate champion in their workplace, and engage with these individuals to promote the value of their service more widely throughout their institution. Recommendation 2.1.2
Librarians Scale the Heights:Promote visibility Health librarians should undertake marketing of specialist information and search services to Irish hospital managers and health care stakeholders Recommendation 2.2.4 All health librarians should promote and market their information literacy skills to other professions within the academic health and health service environments. Recommendation 3.3.2 Health librarians should market their expertise in EBM to clinicians, managers and other stakeholders. Recommendation 2.2.1
Librarians Polish Their Scales:Clinical Librarian Hospital librarians should consider how such services might operate in their own circumstances, and whether redefining roles to allow for greater involvement in clinical meetings and ward rounds would be possible within existing financial parameters. Recommendation 2.2.3Research Support Librarian Irish health librarians should identify clinical research opportunities in all sectors, and pro actively offer their information and knowledge skills to the research team. Recommendation 3.5.1
Libraries MarSHeLL their Energies Establish a Body of Evidence 4 short term Promote visibility: online presence 1 short term Clinical Librarian 1 medium term Research Support Librarian New 1 medium term CPD support for new roles: teacher ; researcher New 1 short term Electronic Resources 3 medium term
HSLG Committee – Sure and SHeLLI Establish a Body of Evidence 3 short term 3 medium term Dialogue with Government 1 short term Promote visibility 1 short term Clinical Librarian 1 short term Electronic Resources 1 medium term 1 long term - not to be implemented by WG Staff Development 1 medium term CPD support for new roles: teacher ; researcher New 1 short term
Scale’d Down HSLG should look to the academic library sector internationally for best practice exemplars of data collection and monitoring Recommendation 4.2.1. Health library standards in Ireland should be reviewed in light of the changing health care and information environments, and the more recent standards published in other countries, notably Canada, Australia and the USA. Recommendation 4.1.1 The reviewed LAI standards should be adopted by the DoHC, and library performance against them monitored by HIQA, in line with other developments in the health services where outcomes are being measured routinely. Recommendation 4.1.2.
Turtle’d Out The hospital sector and the university sector should go further than merely forming a purchasing consortium and conduct a feasibility study of the provision of integrated information services within defined geographical areas. Recommendation 3.4.3. HSLG should work towards defining a core collection, to be promoted and available in all health libraries. Recommendation 3.2.3.
Waxing, not Waiving... Health libraries to provide advisory services for researchers in getting published, open access publishing issues, article processing fees, researcher id, copyright, raising profiles using social media, lodging research publications in Institutional Repositories HSLG and health libraries to continue to support the CPD needs of health librarians to equip them with the knowledge and skills to provide services in new/developing roles including, but not limited to, the teacher librarian and the researcher librarian.
Ready, SheLLI, Go! We have the SHeLL Implementation planning begins May 2013 Engage Organise Assign Co-ordinate Report / Communicate Communicate