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Selection interview presentation

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this is about basic business communication

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Selection interview presentation

  1. 1. 1 of 32 THE SELECTION INTERVIEWTHE SELECTION INTERVIEW PROCESSPROCESS
  2. 2. 2 of 32 Presentation Coverage • Expectation of an employer from a professional employee. • Objectives of Interview • Preparation for Interview • During the Interview - Hints. • How to Close the interview • If rejected – Analyze yourself • If selected – Your responsibilities towards present employer.
  3. 3. 3 of 32 Expectation of an employer from a professional employee •Integrity : Honest in performing duties. •Objectivity : Should not be biased. •Competence & Due Care : Perform duties with due care, competence and diligence •Confidentiality: Maintain the confidentiality of information acquired •Professional Behavior : Should act in a manner consistent with the reputation of the organisation. •Technical Standards: Should carry out services in accordance with relevant technical and professional standards.
  4. 4. 4 of 32 Objectives of Interview  For the interviewer:  Gathering information about the candidate  Informing the candidate about the nature of the job and the organization.  Assessing whether the applicant will be able to adapt himself as per the organisation requirements.  For the interviewee - it offers an opportunity of:  Presenting favourably and selling to the interviewer.  Collecting information regarding the job and the organization  Testing personal adaptability.
  5. 5. 5 of 32 Types of Interview  Sequential interview  Serialised interview  Panel interview  Structured interview  Stress interview
  6. 6. 6 of 32 PREPARING FOR THE INTERVIEW • Knowing about the employer Before going for an interview you should find out all you can about the organization • Knowing about the job It is important that you are familiar with the various aspects of the job beforehand. • Job specification Detail of the skills, knowledge and abilities required to perform the job satisfactorily. • Job Description What is to be done, why it is to be done, where it is to be done, and also, briefly, how it is to be done. Summary of the tasks, duties and responsibilities in a job. Contd..
  7. 7. 7 of 32 Knowing what is happening around you  It is very important to know what is happening on the international, national and local scene.  Form your own views on each topic and should be able to express and elaborate about those. Questions you may be asked in interview. You should make a checklist of all possible questions that may be asked Question Bank
  8. 8. 15 of 32 On the day of the interview  Make sure you get a good night’s sleep  Appearance always counts, so be neat and clean.  You must prepare yourself systematically for the day of the interview.  Allow yourself plenty of time in the morning.  it is important for you to be well-groomed for an interview.  To avoid last minutes nuisance prepare a checklist of the things which you need to carry for the interview.
  9. 9. 16 of 32 Checklist The following checklist will help you organize your items for the interview:  File with certificates, documents and proof of your qualifications.  Set of duplicate copies of all your certificates, degrees and mark sheets.  Extra copy of your resume.  Two passport size photographs; if more have been specifically asked for, keep additional copies as well.  Interview call letter and other important correspondence with the company. Contd….
  10. 10. 17 of 32 Checklist  Address and telephone number of the organization  A small notepad.  A pen and make sure that it write well.  Your business card (if you have one).  Enough money.  Safety pins.  A small sachet of freshener or cologne.  Some reading material in case your have to wait for your interview turn.  Vanity bag for girls.  A clean handkerchief and a small towel.  If you have your own vehicle, do check the night before petrol, air pressure in tyres, etc., and do not forget to carry all the required car papers and your driving licence.
  11. 11. 18 of 32 During the interview  Some important hints:  Go to the interview alone  Be punctual.  Be patient while waiting in the reception area.  Be pleasant and poised. Smile.  Control nervousness  Avoid smoking or chewing gum.  Watch your grammar, pronunciation and non-verbal behavior.  Do not brag or boast, and do not try to bribe.  Express appreciation for the interview.  Thank the receptionist when leaving the main office.
  12. 12. 19 of 32 Body action and delivery mannerism  During the interview, the interviewer evaluates your ideas in part based on what you say and partly by what your actions indicate.  Walk up straight to the interview table, ask permission to be seated.  Don’t move the chair.  Sit comfortably in a natural pose.  Make sure that you are not shaking your foot or your leg.  Your facial gestures are equally important.
  13. 13. 20 of 32 Avoid the following during the interview:  Putting your fingers in your mouth or biting your nails.  The eyes rub.  The nose touch.  The mouth guard or a fake cough during the interview.  The ear rub.  The neck bending.  Collar pull.  Pressing and releasing the ball pen.
  14. 14. 21 of 32 Factors which indicate your attitude towards the work and organization.  Your degree of interest in your previous jobs and in the kind of work for which you are applying is an important indicators of your attitude towards work.  The organization will also be interested in your attitude towards it. How familiar are you with its products and services?  Your interviewers will judge your attitude from what you say and kind of questions you ask.
  15. 15. 22 of 32 How to handle poorly phrased questions You may occasionally encounter an interviewer who phrases questions in such a manner that the applicant is encouraged to answer ‘yes’ or ‘no’, rather than providing the kind of complete answers that would help sell yourself better.
  16. 16. 23 of 32 What questions you could ask during the interview Be sure to avoid asking anything which you are already supposed to know.  Prepare a list of questions you would like to ask the interviewer.  Ask about things of interest that you learned from reading about the organization.  Ask about things that would naturally interest you such as organizational training programmes.  You may ask how the job you would be doing fits in within the organization as a whole. Contd….
  17. 17. 24 of 32 What questions you could ask during the interview  You may also ask specific job-related questions concerning the computer hardware or software used, the flow of work activity, and so forth.  Don’t mention salary unless the interviewer asks what salary you desire. Then specify a range – a little on the higher side of what your research indicates is common in your occupational area.  Also, a new employee should be more interested in the job and working conditions rather than in his or her first vacation, so don’t ask about vacations.
  18. 18. 25 of 32 How to handle stress during the interview  One of the main things to remember about stress interviews is that staying calm and rational is more important than anything you say or do. Be prepared to emphasize your strengths.  If you are greeted by silence, simply ask the interviewer if he or she is ready to begin.  If you receive no response, say that you assume that he or she is using silence as a stress technique. Then begin by providing the information you have prepared like introduction.  If you are asked an offensive question, ask clarification. Avoid uttering offensive words. Keep yourself cool, and maintain your self respect.
  19. 19. 26 of 32 How to close the interview  Rarely is a job offered at the end of the first interview. The employer usually has other applicants to see. Some companies wish to conduct tests of all promising applicants.  Never press for a decision. Give the employer time to consider your application, that also gives you some time to decide whether this is the right job for you.  You may realize during the interview that you do not want, or are not qualified, for the job described to you, Don’t express it. Simply thank and close the interview.
  20. 20. 27 of 32 How to close the interview  So it is time to leave, thank the interviewer for giving you his time.  Be sure to take with you all your papers and other belongings.  Do also collect any other thing which you may have left in the reception room and, before leaving, thank the receptionist.
  21. 21. 28 of 32 If rejected – Analyze yourself  Obviously, it is not possible for you to get every job you apply for; several times you will not be selected.  When this happens, don’t take it to mean that you are not good. It is possible that the person who was selected scored better in the selection test. Do not feel dejected. Treat each interview as a valuable learning experience to evaluate and improve your performance.  Clinically analyse your performance in the written tests and the interview. Make a list of the points you should be more careful about in your next interview. Contd….
  22. 22. 29 of 32 If rejected - Analyze yourself  If you can’t figure out the reason for your rejection then the best thing would be to talk to an experienced person and discuss the matter frankly, the person in whom you confide should be trustworthy and capable of guiding you.  There could be various other factors for not getting a job.  Remember the person conducted the interview is also a human being and liable to make mistakes. It is very important that you don’t lose heart because of one or two failures. If you keep trying and keep improving, no success on earth can elude you.
  23. 23. 30 of 32 If selected - Your responsibilities towards present employer  Now that you have the job you wanted and are dreaming of the new horizons that have opened before you, don’t forget to give sufficient notice to your present employer.  His work should not suffer by your going away and he should be in a position to make alternative arrangements.  Try your utmost to clean up all your outstanding work and projects to the best of your ability.  Should one of your colleagues be assigned your work on a temporary or permanent basis after you leave, hand over all details in a correct and orderly manner.  Not only is it the right and proper thing to do but news has a habit of getting around and, of course, you never know when you may need to refer to your previous employer again!
  24. 24. 31 of 32 Thanks

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