Foundation Course: Information Technology UNIT 3


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Foundation Course: Information Technology UNIT 3

  1. 1. Foundation Course on Information Technology Ankit Rajpal Assistant Professor Dept. of Computer Science DDUC
  2. 2. UNIT 3- Document Preparation & Presentation          Inserting/Drawing Tables Inserting Pictures Importing Graphs Custom animation Inserting audio and video Use of shortcut keys Use of references and citations Making effective presentations Knowledge of various file formats and ways of converting files from others.
  3. 3. Why Word Processing ?     Documentation makes things more real. Word wrap eliminates concern about where to end a line. Additional support with spelling and grammar checkers. Report (document) formation required for all the courses under FYUP. /Descriptions/project_report_form.htm
  4. 4. Definition of Word Processing • Manipulates text data to produce a letter, report, memo or any other type of correspondence. • Grouping of related words, sentences and paragraphs is a document. • Create, modify, store, retrieve and print all or part of document.
  5. 5. Contents in Word Processing • • • • • • • • • • • • Create, save, preview and print documents Format text and paragraphs Check spelling and grammar Add page numbers, headers, and footers Create and modify tables Change the page orientation Divide a document into sections Insert graphics, picture, watermark, formulas, and Equations Use of Shortcut keys Mail-Merge Proofreading and reviewing documents Create citations and a bibliography
  6. 6. Keyboard Shortcuts • Every command in Office can be executed with either the mouse or the keyboard. • It is faster to use the keyboard. • There is no right or wrong technique, just different techniques.
  7. 7. Some Shortcut keys for MS WORD 2010
  8. 8. References and Citations • Source: Anything you use to research your topic, including books, magazines, websites, movies, etc.. • Citation: A formal reference to the work of others usually a parenthetical reference to the author. • List of work sited, references or bibliography: A list of sources cited in a document or consulted while researching a topic.
  9. 9. Why Citations and references? • A citation tells the readers where the information came from. • A reference gives the readers details about the source so that they have a good understanding of what kind of source it is and could find the source themselves if necessary. • Give credit to the original author of work you use. • best way to avoid charges of plagiarism. • Asserting the claims/ results in your own work.
  10. 10. Creating a New Source and Inserting a Citation To create a new source and insert a citation to it, click the Insert Citation button in the Citations & Bibliography group on the References tab, and then click Add New Source to open the Create Source dialog box.
  11. 11. Inserting a Citation to an Existing Source
  12. 12. Editing a Citation or a Source • Although a citation looks like ordinary text, it is actually contained inside a content control. • If you need to add additional information to the citation, click the citation to display the content control, click the Citation Options arrow that appears, and then click Edit Citation to open the Edit Citation dialog box.
  13. 13. Generating a List of Works Cited To create a list of works cited for a document, click the Bibliography button in the Citations &Bibliography group on the References tab, and then click one of the options in the list.
  14. 14. Using the Source Manager
  15. 15. Sample Project 1. Create a 6 page formatted documents with landscape orientation of the 3rd and 5th page while others be in portrait. Start page numbering from 2nd page onwards (First being the title page). 2. Prepare a report of around 6 pages for the facility/information provided by your college website and also suggest what should more be there on the website. Divide the document in different chapters and each chapter with their title should appears in their headers Also add page numbers that starts with 2nd page.
  16. 16. Contents in Presentation o Different ways to make effective presentations o Introduction to Microsoft PowerPoint (Basic Concepts) o Insertion of Tables, charts, smart-art Graphic, pictures from file, clip art. o Hyper-linking different files in one presentation and Inserting action buttons o Use of Animation o Insertion of Audio-Video Content o Audio-video Editing
  17. 17. How to make Your Presentation effective…