Modernization Of State Government Treasury


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An approach to modernization of the treasury of the State Government

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Modernization Of State Government Treasury

  1. 1. Modernization of Government Treasury of State Government<br />Anirban Mukerji<br /><br />
  2. 2. Need for Modernisation of State Government Treasury<br />Computerized System is mostly an interdepartmental project of the Department of Treasuries<br />Integration with stakeholders not considered due to constraints existing at that time<br />Hence the current solution may not be able to fulfill many requirements like <br />Daily accounts , Accurate Management Information System / Decision Support System<br />
  3. 3. Objectives of New System<br />Online receipt of bills in the Treasury and their payment <br />Online system for release of funds<br />Online tax and non-tax payment facility<br />Daily Accounts needs to be provided<br />Faster generation of accurate monthly accounts<br />One time data entry at source<br />Comprehensive MIS and DSS<br />Adherence to IT security best practices<br />
  4. 4. Flows within Government<br />Authorisation Flow for Funds<br />Finance Department<br />Controlling Officers<br />DDOs<br />Deptt / HOD<br />Request for Funds<br />Flow Strategy : Decision Output information id captured before paper output is generated from the System<br />
  5. 5. Bill and Payment Flow<br />Payment Information<br />Online bill followed by paper Bill<br />Treasury<br />DDO<br />ECS Advice<br />E- Scroll<br />
  6. 6. Tax Payment<br />E- Payment<br />Tax Payer<br />Treasury<br />E- Scroll<br />Government Dept.<br />Payment Data<br />Payment Data<br />AG Office<br />
  7. 7. Accounts Compilation<br />Budget<br />Payment Information<br />Treasury<br />Finance Department<br />Classified<br />Accounts<br />Finalized Accounts<br />AG Office<br />
  8. 8. Internet<br />DDO<br />CSC / B-1<br />KSWAN<br />Connectivity Architecture of New System<br />Revenue Earning<br /> Departments , <br />Commercial Taxes, Registration<br />Agency Bank<br />HRMS Application<br />Citizen<br />Administrative<br /> Department<br />Central application<br />AG Office<br />Finance Department<br />RBI<br />District / Sub<br />Treasury Office<br />
  9. 9. Benefits to Stakeholders <br />from New System<br />
  10. 10. Finance Department<br />Will obtain timely and accurate position about the state finances <br />Seamless incorporation of the changes in budgets<br />Dynamic response to the requests of the line departments <br />Better monitoring of directly funded schemes of GOI<br />Will facilitate faster reconciliation of accounts<br />
  11. 11. Secretaries<br />Online release of funds from the secretariat to all levels up to DDOs. <br />Availability of accurate and real time snapshot of the releases and expenditure at all levels <br />Monitoring of Schemes funded directly by GOI<br />Faster and more efficient execution of changes in the budget allocations<br />
  12. 12. DDO<br />Online preparation and submission of bills.<br />Online information on expenditure and collections<br />DDO’s will have realtime information on availability of funds<br />Ability to reconcile figures online.<br />Information on Government Orders<br />
  13. 13. Treasuries<br />Elimination of data entry in Treasury<br />Online bill submission by DDO’s<br />E-Scrolls from Banks<br />will facilitate early and more accurate generation of accounts.<br />Streamlining of reconciliation and account generation<br />
  14. 14. Accountant General<br />Online two way communication by the AG to the treasuries and finance department<br />Elimination of data entry at the AG office.<br />AG can obtain information on every payment transaction across the State<br />Access to all Government Orders<br />
  15. 15. Citizens<br />Ease in obtaining payments from Government<br />Ease in making payments to Government<br />Visibility of the finances of the Government ( if acceptable to Government)<br />
  16. 16. Implementation Plan<br />Selection of a System Integrator<br />Scope of Work of SI<br />Development and Implementation of Khajane II application<br />Establishment of Central Infrastructure and H/W, <br />Migration from the existing application to new <br />Incl. Data Migration<br />Training of all Users <br />Operations and Maintenance phase of 5 years<br />
  17. 17. Need for Project Monitoring Unit<br />A PMU needs to be established to oversee the modernization of State Government Treasury<br />PMU will also supervise the IIIrd party acceptance testing and Security Audit<br />PMU will be staffed by <br />Government staff for supervision and domain expertise<br />External Technical Experts<br />