Project communication is the exchange ofproject-specific information with theemphasis on creating understandingbetween the sender and the receiver.Effective communication is one of the mostimportant factors contributing to thesuccess of a project.
Project Communication is the responsibility of everyone on the project team. The project manager, however, is responsible to develop the Project Communication Management Plan with the input from the task managers and Project Development Team (PDT).
1. Regular or Ongoing Communication Plan 2. One-time or Event-driven Communication Plan
Project managers use project communication management to:o Develop a communication plan for the projecto Distribute information via the methods that reach customers most effectivelyo File data using the Project Development Uniform Filing System and Construction Organization of Project Documentso Archive records in accordance with Department Records Retention policies
Who is involved in the communication process — the identified stakeholders, such as Project Team Members, project management and staff, customer management and staff, and external stakeholders. What is being communicated — the message; the information being communicated. When the information is communicated — weekly, monthly, quarterly, as needed, or as identified. How the information is distributed— in a meeting, a memorandum, an email, a newsletter, a presentation, etc. Who will provide the information being communicated.