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Ess3ntial - scheduling projects to unlock the talent of your people


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Ess3ntial brings a new era in Project Management. It schedules not just resources but competencies (and levels of competencies) at finite capacity. It allows you to unlock the talent in your people. For the first time, the power of Critical Chain scheduling is combined with the rigour of Statistical Process Control to monitor Project Buffer consumption.

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Ess3ntial - scheduling projects to unlock the talent of your people

  1. 1. ©️Intelligent Management Inc. 2019
  2. 2. The success of your organization depends on the success of your projects
  3. 3. Organizations (and chains of organizations) must accelerate the flow of information, goods, and money they generate.
  4. 4. Quality Statistical process predictability Involvement Intrinsic motivation Flow must be sustained by… ©️Intelligent Management Inc. 2019
  5. 5. PRODUCTION MARKETING SALES RESEARCHAND DEVELOPMENT silo silo silo silo The prevailing organizational design based on functional hierarchies does not allow flow maximization. . BUDGET! BUDGET!BUDGET!BUDGET!
  6. 6. Intrinsically, organizations are systems, networks of interdependent components that work together towards a common goal. ©️Intelligent Management Inc. 2019
  7. 7. The components making up the organization are its processes (mainly repetitive) and its projects (inherently “one off”) ©️Intelligent Management Inc. 2019
  8. 8. How, then, do we design an organization to maximize flow and make proficient use of human and monetary resources? ©️Intelligent Management Inc. 2019
  9. 9. We can enable maximum flow by leveraging a finite element called “constraint”. ©️Intelligent Management Inc. 2019
  10. 10. A constraint accelerates flow. ©️Intelligent Management Inc. 2019
  11. 11. Maintaining the maximum speed of process flow is achieved through managing variation. ©️Intelligent Management Inc. 2019
  12. 12. We can achieve maximum speed of project flow by orchestrating available resources and competencies at finite capacity, avoiding resource contention and instituting consistent policies and measurements. It is called Critical Chain Project Management. ©️Intelligent Management Inc. 2019
  13. 13. We define the Critical Chain as: The longest sequence of dependent events taking into consideration the availability o of resources and competencies. The Critical Chain is the “constraint” of the project. ©️Intelligent Management Inc. 2019
  14. 14. Disrupting the constraint is what debases performance so the Critical Chain must be protected. We call this protection “Project Buffer” and it must be placed at the end of the chain. task tasktasktask ©️Intelligent Management Inc. 2019
  15. 15. Projects can fail through lack of an early warning of potential delay. ©️Intelligent Management Inc. 2019
  16. 16. Statistical understanding of buffer oscillation provides insight into the development of the project and early warning for potential delay. task tasktasktask ©️Intelligent Management Inc. 2019
  17. 17. D PROJECT D B PROJECT B C PROJECT C A PROJECT A We monitor the oscillation of the Project Buffers to know how all the projects are progressing. ©️Intelligent Management Inc. 2019
  18. 18. By arranging (scheduling) all the available competencies in the organization into a Network of Projects we maximize both the speed and the flow as well as the positive impact these competencies can have on the bottom line. ©️Intelligent Management Inc. 2019
  19. 19. How can Leadership unlock the potential of all the people in the organization?
  20. 20. Ess3ntial …more than a finite capacity scheduler ©️Intelligent Management Inc. 2019
  21. 21. Ess3ntial  Gives real-time insight into the status of projects and early warning of possible delays  Drastically reduces time taken up in status report meetings  Enables a multi-project solution that supports the change management process  Provides a rigorous and robust framework for managing projects ©️Intelligent Management Inc. 2019
  22. 22. Ess3ntial  Allows control of projects through a “dashboard” of buffer oscillations  Focuses effective conversations for action  Provides a clear line of sight on project completion ©️Intelligent Management Inc. 2019
  23. 23. Ess3ntial helps with Resource Optimization:  by scheduling competencies based on level of competency  by highlighting gaps in competencies that may hinder project completion ©️Intelligent Management Inc. 2019
  24. 24. ©️Intelligent Management Inc. 2019 After you have saved the network you just created you can launch the scheduling The program processes the data and then shows the project with the Critical Chain in red and the project buffer at the end.
  25. 25. ©️Intelligent Management Inc. 2019 By clicking on any of the tasks on the Gantt, you can see the main features, including the resources allocated and their competencies.
  26. 26. How do we do this? ©️Intelligent Management Inc. 2019
  27. 27. An education package to o educate on the project management principles underpinning Ess3ntial o Provide training on Project Scheduling o If desired, 3-6 months of on site and remote support for project execution. ©️Intelligent Management Inc. 2019
  28. 28. How can we help with culture change? ©️Intelligent Management Inc. 2019
  29. 29. The cognitive constraint People and organizations alike have difficulty in embracing change. We are unable to translate what we know and accept rationally into consistent actions. ©️Intelligent Management Inc. 2019
  30. 30. We can overcome resistance to change through a tried and tested method that enables us to… 1. Verbalize in a precise and agreed upon way the set of assumptions that keep us stuck in our current reality 2. Develop logical statements that allow us to overcome a situation of blockage 3. Define a consistent action plan 4. Deploy rationally the resources to effect the action plan ©️Intelligent Management Inc. 2019
  31. 31. To facilitate the cognitive shift necessary to embrace this new organizational paradigm and overcome resistance we use the systemic Thinking Processes from the Theory of Constraints. ©️Intelligent Management Inc. 2019
  32. 32. The Thinking Processes help us to frame the inherent conflict that blocks us, develop solutions (“injections”), paint a cause and effect pattern towards the future (Future Reality Tree) and develop a logically tested set of actions that can be shaped into a project. ©️Intelligent Management Inc. 2019
  33. 33. Consolidated Undesirable Effects #1 #2 #3 etc. Undesirable Effects INJECTIONS Thinking Processes for Transformation ©️Intelligent Management Inc. 2019
  34. 34. Something about Intelligent Management Inc… ©️Intelligent Management Inc. 2019 Our approach, The Decalogue, brings together the scientific framework created by Dr. Deming and the approach to thinking and the algorithms developed by Dr. Eliyahu Goldratt; it is called the Theory of Constraints (TOC). We have described it in several books and international publications as well as in our blogs and on our website
  35. 35. ©️Intelligent Management Inc. 2019 Contact us to arrange a demo and for more information: