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Merit copyrightcompliance ar

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Merit copyrightcompliance ar

  1. 1. A Forum on Copyright Compliance in Education<br />May 23, 2011<br />
  2. 2. Upcoming Courses<br />Three courses from LicenseLogic in Grand Rapids, MI, June 28-30<br />Certified Software Manager <br />Advanced Software Manager<br />Software Compliance Audit Workshop<br />More info: <br />merit.edu/learning/csm2<br />learning@merit.edu<br />
  3. 3. Copyright Compliance in Higher Education<br />Presented by Adam Ayer, CSM, ASM, CCRM<br />President, LicenseLogic, adam@licenselogic.com<br />www.licenselogic.com<br />
  4. 4. Compliance in Higher Education<br />It’s difficult in an educational environment<br />Basics of the copyright law<br />Most software is protected by the copyright law<br />Copyright holder has rights, end-user rights dictated typically by license agreement<br />Penalties for infringement<br />Awareness – Education – Enforcement<br />Policies<br />Procedures<br />Knowing one is compliant means one knows what they have… opportunities typically follow<br />
  5. 5. Know the Law as it Relates to Universities<br />Copyright law does have some additional “special situations” for Schools and Universities<br />TEACH Act <br />Teachers can display and perform works such as movies<br />Entire Movie in class, but only portions for distance learning<br />Requirements include the implementation of a copyright policy, and security controls on access and storage <br />Educational Institutions must carefully adhere to all the applicable requirements if they wish to take advantage of the exemption<br />
  6. 6. Know the Law, continued<br />Fair Use “Defense”<br />Four Factor Test<br />The purpose and character of the use<br />The nature of the copyrighted work<br />The amount and substantiality of portion used in relation to the copyrighted work as a whole<br />The effect of the use upon the market for, or value of, the copyrighted work<br />
  7. 7. …Awareness – Education - Enforcement<br />Spreading knowledge and awareness are the keys to managing licenses and compliance<br />Know students may understand, but without penalties in place may choose to ignore<br />Same goes for faculty & staff<br />There are some exemptions to the copyright law, know those exemptions and prepare accordingly for any “excuses”<br />Know the end goal, and make sure others know what that end goal is as well<br />
  8. 8. Strategies for Awareness and Education @ a University<br />Labs, labs, labs – Great place for awareness and a great place to be aware of the licenses<br />Not all licenses can go in the lab environment<br />Awareness strategies in the lab:<br />reaches students and teachers<br />Posters to webinars to face-to-face<br />Students and professors<br />Awareness @ Internal Expos and Conferences<br />Learning Management System requirements for compliance AND procurement<br />Schools may tire of “cops”, but not savings<br />Teach how to procure properly<br />
  9. 9. Grants, Departments and Businesses… OH MY!<br />Grants<br />Their Money!<br />Educate on saving money<br />Department Heads need reminders<br />They are busy and licensing is usually the least of their concerns<br />Businesses and “Partner” projects<br />Lay out the ground rules on licensing<br />Collaboration situations<br />
  10. 10. Special License Agreements<br />Don’t think you can’t negotiate<br />Academic pricing and beyond<br />Take advantage of concurrent licenses, but only if you can via the necessary tools to measure properly<br />Let the publisher know you will vouch for them if they provide good service<br />Never start off thinking you are “entitled” because you are a school<br />Always go for the win-win<br />
  11. 11. Open Source Licensing<br />Collaboration <br />“Affordable”<br />Products vary<br />Time<br />Licensing issues?<br />Open Source may be an option, but be careful. Think like a business and consider time and quality.<br />
  12. 12. Experiment with New Licensing and Licensors<br />Virtualization in Academia<br />Lab Licenses<br />SaaS<br />Odd licenses – licenses in special environments and needs may special attention<br />Know thy license and be prepared to write it!<br />Some departments may be buying from small vendors<br />Opportunity to work on craft of negotiations<br />Investigate thoroughly “shared” licenses with other organizations<br />
  13. 13. Overview<br />Higher Education is a unique beast<br />Students to Faculty to Culture – Be Prepared<br />Compliance is not easy, but an ongoing obtainable objective<br />Collaboration is possible and may be well worth the effort, but draw out the lines and know the concerns<br />May already get good pricing, but always look ahead<br />AE Squared – Awareness, Education and Enforcement<br />Be a RESOURCE and a COP only when necessary<br />
  14. 14. Upcoming Courses/Contact Info<br />Great courses coming to Grand Rapids (June 28-30)<br />Certified Software Manager <br />Advanced Software Manager<br />Software Compliance Audit Workshop<br />More info: merit.edu/learning/csm2<br />Adam Ayer<br />LicenseLogic.com<br />adam@LicenseLogic.com<br />P: (202) 789-4445<br />

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