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Delegate Information

November 29th –
December 1st, 2010
Munich, Germany
                                                                                                          A fantastic op...
14.00                           Registration opens
Monday, November 29, 2010

09.00                        Chairman’s Welcome & Introduction
Tuesday, November 30, 20...
12.00                        One-to-One Business Meetings / Think Tank
Tuesday, November 30, 2010

13.00                ...
09.00                            Chairman’s Welcome & Day One Recap
Wednesday, Decembe...
11.40                       Designing an information governance and compliance programme
Wednesday, December 1, 2010 •	 De...
Your Time is Valuable                                                                               Who you will meet?
What Your Participation Includes:
This exclusive event is strictly for senior executives. If you haven’t received an invit...
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Information Retention & eDiscovery Exchange Brochure


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Information Management e-Discovery Exchange

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Information Retention & eDiscovery Exchange Brochure

  1. 1. Delegate Information Package November 29th – December 1st, 2010 Munich, Germany
  2. 2. “ A fantastic opportunity to discuss and better understand the challenges of information retention and e-disclosure. Welcome to the Information Retention and Director, Legal Centrica eDiscovery Exchange Corporate legal departments are facing unprecedented operational, regulatory and economic Difficult economic times demand pressures. With litigation and regulatory investigations on the rise in Europe, now is the time to better business practices review your current records management practices and implement effective data governance strategies that can be embedded within your organisation. So with the stakes higher than ever, can you afford to miss this exclusive behind-closed-doors forum specifically designed for This year’s Information Retention and eDiscovery Exchange could not come at a better time. Heads of Legal and Information and Records Managers? Join Rigorous legal controls and recent aggressive efforts by regulators demand that in-house legal us from November 29-December 1 and get the tools you need departments act swiftly in order to minimise risk and reduce exposure. Taking place November to decrease your company’s liability and ensure you have the 29-December 1, this executive level forum provides two days of hands-on ‘how to’s’ to ensure you are properly positioned - and protected - for what lies ahead. right compliance framework and systems in place. As the only event that brings together Europe’s leading minds from the world’s largest Key topics to be covered include: companies, there is simply no better place to hear the latest tips for managing information retention and eDiscovery. • Understanding the changing paradigm of regulatory enforcement activity, investigative techniques and the The exceptional faculty at this year’s Exchange includes: practical implications for your company • Defining an information governance structure and Jean-Bernard Schmid Master Steven Whitaker Deputy Prosecutor General, Investigating Senior Master of the Senior Courts in the determining the best records retention approach for your Magistrate, Geneva Queens Bench Division, The Royal Courts specific needs of Justice Sinead Hall • Maximising control and efficiency in a global legal Lead Counsel, Corporate Responsibility, Jonathan Peddie environment and managing documents in multiple languages, Legal Department, BG Group Director of Litigation and Special time zones, currencies and characters Investigations, Global Retail and George Rudoy Commercial Banking, Barclays Bank PLC • Understanding how to effectively store, manage and Director Global Practice, Information disclose information to avoid unnecessary litigation and & Knowledge Management, Shearman Vivian Robinson & Sterling LLP General Counsel ensure compliance Serious Fraud Office (UK) Denise E. Backhouse • Developing an investigation response strategy that balances Associate and Sr Member of the eData His Honour Simon Brown the cost of compliance with the risk of exposure Team, Morgan, Lewis & Bockius LLP QC, Specialist Mercantile Judge, Birmingham Civil Justice Centre • Managing global eDiscovery including collecting, hosting, Maurus Schreyvogel reviewing and producing data in international investigations, Group Legal Project Manager, Novartis The Honorable Andrew J. Peck discovery and disclosure International AG US Magistrate Judge, District of New York Kian Peng Ong Judge Abeline Dorethea Reiling • Assessing the governing rules, regulations and compliance Head of Records Management, Group Vice-President, Amsterdam District Court factors not only with regards to potential disclosure, but also Management Office, HSBC length of retention and data privacy issues Michael Miller Frank Hultschig Head of Information Risk Management, Director of Information Records Barclays Capital Management, Pfizer Christian Zeunert Belinda Bradberry Vice President and eDiscovery Manager, Head of Legal and Regulatory Affairs, SwissRe Cable & Wireless Communications Plc Nathaniel Edmonds Chris Dale Assistant Chief, Fraud Section – Criminal eDiscovery Information Project Division, U.S. Department of Justice | 44 (0) 207 368 9500 |
  3. 3. DAY 1 - MONDAY, NOVEMBER 29, 2010 14.00 Registration opens Monday, November 29, 2010 THE VIEW FROM THE BENCH 15.00 The View From The Bench: The latest eDiscovery decisions and case law Monday, November 29, 2010 • Understanding emerging judicial expectations for eDiscovery in European and American courts and challenges raised by privacy and data protection rules • What role can be played by courts and lawyers to manage eDiscovery costs? • Identifying and responding to the most common challenges of cross-border discovery Master Steven The Honorable His Honour Simon Judge Abeline Whitaker Andrew J. Peck Brown Dorethea Reiling Senior Master of US Magistrate Judge QC, Specialist Vice-President the Senior Courts in District of New York Mercantile Judge Amsterdam District the Queens Bench Birmingham Civil Court Division Justice Centre The Royal Courts of Justice Moderated by: Patrick Burke, Senior Director and Assistant General Counsel, Guidance Software 15.50 Ice-Breaker Networking Session Monday, November 29, 2010 Branded as “the best networking session I’ve ever attended” by a number of past Exchange delegates, this structured networking session is the ideal opportunity for you to capitalise on your time out of the office by speaking to each of your international peers in attendance. This unique session allows you to find out - within just five minutes - if it’s worth meeting up with someone later in the day or whether there’s a possibility of a future business relationship. Nowhere else will you gain such an in-depth understanding of who is within your global network, and where their short and long term priorities lie, offering you a great chance to benchmark your own development. 16.30 One-to-One Business Meetings / Think Tank Monday, November 29, 2010 17.30 Free Time Monday, November 29, 2010 18.30 Welcome Drinks Reception & Gala Dinner Monday, November 29, 2010 This is not a substitute for the big platform-orientated conferences whose primary function is pushing out information, but the more intimate scale has its advantages. You also meet (how can I put this?) a better class of delegate at these rather more selective events – as their name implies, most of those present are corporate counsel and, as the drivers move on from pure costs-saving (important though that remains) and on to better ways of meeting compliance and other business objectives, this concentration on and of corporate counsel is extremely valuable for all concerned. Chris Dale, The e-Disclosure Information Project | 44 (0) 207 368 9500 |
  4. 4. DAY 2 - TUESDAY, NOVEMBER 30, 2010 09.00 Chairman’s Welcome & Introduction Tuesday, November 30, 2010 INTERNAL AND REGULATORY INVESTIGATIONS 09.10 Update on US and European regulatory investigations and prosecutions: Tuesday, November 30, 2010 The year in review • Reviewing the increase in multijurisdictional cases and international cooperation: Referrals and investigations as a result of information- sharing among enforcement agencies • Examining new investigative techniques, recent cases and the latest enforcement trends being employed by regulators • Delving into FCPA enforcement activity, with a particular focus on non-US based companies and companies from countries with emerging economies • Examining the encouragement of US regulators for cooperation in investigations (Cooperation Agreements, Deferred Prosecution Agreements and Non-Prosecution Agreements) • Finding out what regulatory expectations are with respect to electronic information management and disclosure in an enforcement context • Developing a clear understanding of what is protected by legal professional privilege (LPP) in investigations conducted within the European community • Overcoming restrictions on transmitting data across borders Jean-Bernard Schmid Vivian Robinson Nathaniel Edmonds Deputy Prosecutor General General Counsel Assistant Chief, Fraud Section – Investigating Magistrate, Geneva Serious Fraud Office (UK) Criminal Division U.S. Department of Justice 10.00 Developing an eDiscovery response strategy: When Regulators and the Courts take an Tuesday, November 30, 2010 interest in your IT infrastructure • Understanding the questions that regulators might ask your IT department when they come knocking • Real life examples of what European companies are doing to prepare a successful eDiscovery response strategy • The Courts expect an ‘efficient and effective information management system’: What does this mean in practice? • Helping your company protect itself and look good before the regulator: innovative uses of technology to manage compliance (e.g. Anti-Bribery and Corruption risk/Anti-Trust risk) Alex Dunstan-Lee Tom Hopkinson Head of e-Disclosure Associate Director KPMG Risk & Compliance KPMG Risk & Compliance Technology Technology 10.40 One-to-One Business Meetings / Think Tank Tuesday, November 30, 2010 DATA PRIVACY, PROTECTION AND PRIVELEGE 11.10 Global data protection: Critical considerations for international privacy, security, Tuesday, November 30, 2010 disclosure and discovery • Whose rules govern during cross-border discovery, data processing and transfer? • Understanding the rules that apply to data privacy, retention, preservation and destruction in jurisdictions outside the US • The 2009 Working Party Article 29: Understanding your disclosure obligations in the US vs. the data protection requirements of the EU • How to develop the policies and systems required to ensure compliant safeguards during any cross–border dispute or investigation • Managing risk and costs when moving data across borders Denise E. Backhouse Chris Dale Associate and Sr Member of eDiscovery Information Project the eData Team Morgan, Lewis & Bockius LLP | 44 (0) 207 368 9500 |
  5. 5. 12.00 One-to-One Business Meetings / Think Tank Tuesday, November 30, 2010 13.00 Seated Networking Luncheon Tuesday, November 30, 2010 14.00 One-to-One Business Meetings / Think Tank Tuesday, November 30, 2010 MANAGING GLOBAL eDISCOVERY 15.00 Creating a global records management function that minimises risk and maximises Tuesday, November 30, 2010 compliance • Identifying and overcoming the most common issues with managing cross-border, cross-business lines records • Designing an effective global records management programme: - Who owns the policy, process and technology? - How to achieve a balanced yet inclusive implementation? - Is it possible to have one global records retention framework across 88 countries? • Identifying and addressing region-specific work cultures, constraints and priorities • Staffing a global records management team in the current economic climate Kian Peng Ong Head of Records Management Group Management Office HSBC 15.40 One-to-One Business Meetings / Think Tank Tuesday, November 30, 2010 16.10 Collecting, hosting, reviewing and producing data in international investigations Tuesday, November 30, 2010 • Ensuring compliance by ensuring crucial data is preserved • Find out which sources of data are subject to preservation obligations • Overcoming technology hurdles, including encryption and proprietary email systems • Understanding international litigation environments • Effectively collaborating across multiple departments • Communicating with and directing a multi-lingual eDiscovery George Rudoy Amy F. Cohen Christian Zeunert Michael Miller Director Global Associate Vice President and Head of Information Practice, Information Shearman & Sterling eDiscovery Manager Risk Management & Knowledge LLP (Germany) SwissRe Barclays Capital Management Shearman & Sterling LLP 17.00 Chair’s Closing Remarks and Exchange Adjourns Tuesday, November 30, 2010 17.10 Free Time Tuesday, November 30, 2010 19.00 Evening drinks reception & entertainment Tuesday, November 30, 2010 | 44 (0) 207 368 9500 |
  6. 6. DAY 3 - WEDNESDAY, DECEMBER 1, 2010 09.00 Chairman’s Welcome & Day One Recap Wednesday, December 1, 2010 CONTROLLING eDISCOVERY COSTS 09.10 Controlling costs while controlling risk: eDiscovery expense management strategies Wednesday, December 1, 2010 every in-house legal team should know • Managing eDiscovery in-house vs outsourcing: Critical considerations • Assessing the risks and rewards of legal process outsourcing in the US vs Europe • Efficient eDiscovery resourcing: - How to use legal process outsourcing to achieve greater value - Determining what to outsource and what to keep in-house - Outsourcing eDiscovery in ‘phases’ • Negotiating and documenting the outsourcing relationship: Avoiding risk and liability associated with outsourcing (onshore vs. offshoring) Maurus Schreyvogel Group Legal Project Manager Novartis International AG 09.50 Managing eDiscovery as a core business process: How law departments are driving Wednesday, December 1, 2010 proactive corporate change • Find out how can you play a more strategic role in determining corporate strategies and processes • Assess why legal must be the catalyst for process enhancements throughout the organisation • Reviewing proactive ways that legal can impact the entire organisation as a strategic resource and better manage eDiscovery as a core business process • Setting up an internal corporate eDiscovery team to enhance data accessibility and reduce redundancy and inconsistencies • Assessing, planning and implementing an in-house eDiscovery team: - Planning and budgeting for this new organisational unit - The ‘organisational chart’ for your new interdepartmental team - Identifying the specific functions to be performed by an in-house e-Discovery team Sanjay Bhandari Jonathan Peddie Partner, Forensic Technology and Discovery Services Director of Litigation and Special Investigations, Global Ernst & Young Retail and Commercial Banking, Barclays Bank PLC 10.30 One-to-One Business Meeting / Think Tank Wednesday, December 1, 2010 INFORMATION GOVERNANCE 11.00 Multinational information governance and compliance strategies Wednesday, December 1, 2010 • Defining a multinational information governance structure and defining roles and responsibilities • Determining the right records retention period for your company across multiple jurisdictions: How to co-ordinate differing laws, regulations, professions and cultures • Multinational records management: Anticipating and responding to common data protection and employment issues that can arise during an investigation Sinead Hall Lead Counsel, Corporate Responsibility, Legal Department BG Group | 44 (0) 207 368 9500 |
  7. 7. 11.40 Designing an information governance and compliance programme Wednesday, December 1, 2010 • Defining a governance structure and associated roles and responsibilities; How to work with multiple stakeholders, policies, IT systems and processes • Creating an information governance culture • Drafting a statement of principles, setting policies and standards, and conducting an annual strategy review • Assessing the governing rules, regulations and compliance factors not only with regards to potential disclosure, but also length of retention and data privacy issues • Managing governance policies and processes across multiple jurisdictions Belinda Bradberry Head of Legal and Regulatory Affairs Cable & Wireless Communications Plc 12.20 One-to-One Business Meetings / Think Tank Wednesday, December 1, 2010 13.20 Seated Networking Luncheon Wednesday, December 1, 2010 14.20 One-to-One Business Meetings / Think Tank Wednesday, December 1, 2010 RECORDS MANAGEMENT 15.20 Heightening your recordkeeping standards: Rethinking and redesigning the flow of Wednesday, December 1, 2010 records at Pfizer • Getting your paper records house in order to mitigate risk and expense • Developing clearly defined quality system processes to manage the records inventory and vendor relationships • Establishing and maintaining control of paper records with the provision of scanned images • Building winning relationships with customers Frank Hultschig Director of Information Records Management Pfizer 16.00 Chairperson’s closing remarks and Exchange adjourns Wednesday, December 1, 2010 30 MINUTE THINK TANK TOPICS Approaching an investigation in the absence of harmonised data protection laws • Knowing what is permissible and what is not • Dos and don’ts when collecting, gathering and using data • Knowing when information becomes evidence Denise E. Backhouse Associate and Sr Member of the eData Team Morgan, Lewis & Bockius LLP Implementing a successful electronic archiving policy and system • Co-ordinating the differing laws, regulations, professions and cultures • How to federate employees and harmonise practices • Examine a selection of the most appropriate technologies that will fit all records types and allow a consolidated e-archiving strategy with an evidentiary status • Email retention management: An archiving or an IS/IT issue? Email archiving as part an overall records management programme Huguette Bessard Global Electronic Archiving Expert Sanofi-Aventis | 44 (0) 207 368 9500 |
  8. 8. Your Time is Valuable Who you will meet? Which is Why You are in the Driver’s Seat Information Retention & eDiscovery • Customise your itinerary to reflect your current initiatives, priorities and future strategic Management Exchange Delegates objectives To ensure Exchange offers the highest degree of relevancy for attendees, • Your itinerary will consist of conference sessions, one-on-one business meetings and only VP and C- level executives and departmental decision makers are our signature Think Tank discussions invited. This exclusive format allows you to connect with those peers whose insights Conference Sessions you respect most - through exceptional networking, business meetings and strategic information sharing sessions. The highly crafted conference sessions reflect the strategic issues that senior legal executives have identified as priorities during our lengthy research process. You will choose • General Counsel • EVP/SVP/VP Compliance from a selection of plenary and concurrent sessions covering a myriad of issues that will • Assistant General Counsel • Chief Compliance Officer create the foundation of your agenda. • Associate General Counsel • Head, Legal Department • Deputy General Counsel • Head of Dispute Resolution One-on-One Business Meetings • Chief Legal Officer • Head of eDiscovery An integral part of your agenda is the one-on-one business meetings with leading Service • EVP/SVP/VP Legal • Head of Information Providers. When you register for the Information Retention & eDiscovery Management Exchange, you are asked to identify the solutions and services you are currently considering. Management / Compliance We then invite leading experts who can supply problem-solving prescriptions for your business. Prior to the Exchange, you will be able to assess the service providers who will be attending Exchange Solution Providers: and select 6-8 who offer solutions that match your initiatives and priorities. Solution Providers are invited based on the requirements of attending delegates. Your selections are then incorporated into your customised agenda. These private 30 minute The solution providers at the Information retention & eDiscovery Management one-on-one meetings give you the opportunity to hear from leading specialists, whose industry knowledge and experience enable them to make a valuable contribution to the requirements of Exchange specialise in the following areas: your business. They offer objective, flexible and relevant strategies for success. Legal Technology This unique aspect of the Information Retention & eDiscovery Management Exchange serves • Document Management Technology to simplify the process for sourcing new solutions; switch you on to answers that are working • Document Review Technology for others and offer you early previews of emerging technologies. • Document Collection Solutions • Enterprise Content Management Think Tank Discussions • Records Management Technology • Litigation Support Technology Our signature Think Tank sessions encourage discussion, debate and learning in an unscripted and informal setting. You can choose to participate in these interactive roundtable eDiscovery Software Product Vendors: style sessions on topics which are top of mind issues. You will be able to select from a range • Identification & Collection of Think Tank topics which will be incorporated into your personal itinerary. These 30 minute • Review & Analytics discussions will be moderated to ensure that the discussions stay on course and deliver • E-mail Content Archiving & Management maximum benefit to you. Ask questions, share experiences, ideas and find the right answers • Full Service to your immediate concerns. • Legal Hold • Early Case Assessment Consultants: Outsourcing: • Forensics • Document Review • Litigation Support • Regulatory Our past attendees say it best • Compliance Fantastic experience-given me enough ideas to scope the next Compelling speakers and • Corporate Governance • Information Governance/management agenda, including a world class and eminent judicial panel of intellectual and practical • Strategic Risk Management force. Immensely beneficial strategically and professionally. • Enterprise Risk Management Director, Legal Centrica • Operational Risk Management A good opportunity for general counsel to check/connect the course of their departments Vice President, Chief International Counsel, Biogen Idec International | 44 (0) 207 368 9500 |
  9. 9. What Your Participation Includes: This exclusive event is strictly for senior executives. If you haven’t received an invitation to this event and would like to know if you qualify to attend please call +44 (0) 207 368 9484, email or fill in an invitation application online at Two-day Exchange Pricing Early Booking Rate Standard Price £599 +VAT £799 +VAT To apply for an invitation, please contact the Exchange team: Telephone: +44 (0)20 7368 9484 Online: Email: Participation for qualifying delegates includes: • 2 nights accommodation at the venue* • Access to the secure pre-event website to customise your schedule for the Exchange • Selection of Thinks Tanks, keynote presentations and conference sessions • Selection of one-on-one business meetings with solution providers • Breakfast, lunch and refreshment • Networking Dinner on Day 2 * Please note we have a limited amount of free accommodation so please secure your place early to avoid paying. The Venue All Exchange venues are very carefully selected as we believe that the backdrop and ambience are crucial to the success of an Exchange. By tying in rich traditions, historic significance and unsurpassed quality at stunning locations across Europe; these venues present the perfect setting to conduct business and meet a peer group of senior strategists. The Arabellapark Hotel in Munich offers Bavarian charm combined with the timeless modern style. With stylishly appointed rooms, one of the largest conference centres in Munich and a spa area with one of the most impressive views in the city, this hotel is conveniently situated in the elegant district of Bogenhausen, offering an ideal setting for the Exchange. It has been great to meet the service providers who you’d ordinarily have to research on the internet or maybe talk to law firms about who supply these kind of services. But we had a very good choice of people to meet and had very worthwhile meeting Vice President, European Legal, Hasbro Inc It has been very rewarding. I was very happy with the case studies and the interactive voting part, it was exciting and I learned a lot! Discovery and Liability Manager, Volvo Cars Corporation Call: 44 (0) 207 368 9484 Email: Apply for an invitation online: | 44 (0) 207 368 9500 |