University Council Slides

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Slideshow from the June 27, 2011 presentation at University Council regarding the campus website migration and Web Builder tool.

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University Council Slides

  1. 1. © 2008 Brigham Young University–Idaho<br />
  2. 2. 2<br />Centralized Web Production Process<br />Site<br />Site<br />Site<br />Web Team<br />Site<br />Site<br />Site<br />Site<br />Site<br />
  3. 3. 3<br />Distributed Web Production Process<br />Site<br />Site<br />Site<br />Web<br />Team<br />Site<br />Site<br />Site<br />Site<br />Site<br />
  4. 4. 4<br />Web Team Contribution<br />Technology and platform<br />Web<br />Team<br />Templates and standards<br />Training and consultation<br />
  5. 5. 5<br />Tandem Websites<br />
  6. 6. 6<br />A Process for Evaluation and Feedback<br />
  7. 7. 7<br />A Process for Evaluation and Feedback<br />What is our strategy and process?<br />Where are we in the process?<br />What have we learned?<br />How can you help?<br />
  8. 8.
  9. 9. 9<br />Strategy and Philosophy<br />We began the process of rethinking our website in January 2009. Our primary goal was to improve the quality of the experience of all those who use the website.<br />
  10. 10. 10<br />Strategy and Philosophy<br />The BYU-Idaho website is a primary mode for student interaction with the university. For some, it is an almost exclusive mode of interacting with us. <br />
  11. 11. 11<br />Strategy and Philosophy<br />The design of the Beta site is based on “audience pages”. <br />Future Students<br />Current Students<br />Employees<br />Alumni & Community<br />
  12. 12. 12<br />Strategy and Philosophy<br />The design of the Beta site is based on “audience pages”. <br />Visitors<br />Future Students<br />Current Students<br />Employees<br />Alumni & Community<br />
  13. 13. 13<br />Strategy and Philosophy<br />Our web structure should meet the needs of our audiences, not mirror our departmental organization.<br />Student<br />Service<br />Service<br />Service<br />Service<br />Service<br />Service<br />Department<br />Department<br />Service<br />Service<br />Service<br />Department<br />
  14. 14. 14<br />Strategy and Philosophy<br />Our web structure should meet the needs of our audiences, not mirror our departmental organization.<br />Student<br />Service<br />Service<br />Service<br />Service<br />Service<br />Service<br />Service<br />Service<br />Service<br />Department<br />Department<br />Department<br />
  15. 15. 15<br />Consistency and Flexibility<br />
  16. 16. 16<br />Consistency and Flexibility<br />
  17. 17. 17<br />Consistency and Flexibility<br />
  18. 18. 18<br />Consistency and Flexibility<br />
  19. 19. 19<br />A Process for Evaluation and Feedback<br />Where are we in the process?<br />What have we learned?<br />How can you help?<br />
  20. 20.
  21. 21. 21<br />Migration Process (Scope)<br />
  22. 22. 22<br />
  23. 23. 23<br />
  24. 24. 24<br />Migration Timeline<br />
  25. 25. 25<br />Migration Breakdown<br />
  26. 26. 26<br />Campus Migration Schedule<br />
  27. 27. <ul><li>College of Agriculture and Life Sciences
  28. 28. College of Education and Human Development
  29. 29. College of Performing and Visual Arts
  30. 30. College of Language and Letters
  31. 31. College of Physical Sciences and Engineering
  32. 32. Admissions
  33. 33. Financial Aid
  34. 34. Information Technology
  35. 35. Student Support</li></ul>27<br />Migration Schedule<br />Wave 1 (May – July) <br />
  36. 36. <ul><li>Academic Discovery Center
  37. 37. Alumni Relations
  38. 38. Student Records & Registration
  39. 39. Financial Services
  40. 40. Continuing Education
  41. 41. Academic Technology</li></ul>28<br />Migration Schedule<br />Wave 2 (July – September) <br />
  42. 42. <ul><li>Academic Support Centers
  43. 43. Student Representative Council
  44. 44. BUILD
  45. 45. University Relations
  46. 46. Event Services
  47. 47. Human Resources
  48. 48. Dean of Students</li></ul>29<br />Migration Schedule<br />Wave 3 (September – November)<br />
  49. 49. <ul><li>McKay Library
  50. 50. Food Services
  51. 51. Testing Center
  52. 52. Facilities Management
  53. 53. Safety Office
  54. 54. Facility Planning & Construction
  55. 55. Student Honor Office
  56. 56. Pathway Program</li></ul>30<br />Migration Schedule<br />Wave 4 (November – January)<br />
  57. 57. <ul><li>University Press
  58. 58. Health Center
  59. 59. Counseling Center
  60. 60. Community Connections
  61. 61. Learning Model
  62. 62. Academic Travel
  63. 63. Internal Audit</li></ul>31<br />Migration Schedule<br />Wave 5 (January 2012 – March )<br />
  64. 64. 32<br />Migration Statistics <br /><ul><li>7 offices migrated
  65. 65. 40 offices actively building their sites
  66. 66. 200+ users in WebBuilder</li></li></ul><li>
  67. 67. 34<br />Beta Site Feedback<br />Feedback from May 1 through June 21, 2011.<br /><ul><li>739 respondents</li></li></ul><li>35<br />Beta Site Feedback<br />Feedback from May 1 through June 21, 2011.<br /><ul><li>12% expressed concerns with other technologies
  68. 68. I-Learn
  69. 69. My.byui
  70. 70. Calendar</li></li></ul><li>36<br />Beta Site Feedback<br />Feedback from May 1 through June 21, 2011.<br />Trending topics [Percentage of 739 respondents]<br /><ul><li>9.2% New layout is busy/hard to navigate
  71. 71. 8.1% Like the newsite better
  72. 72. 6.1% Would like login button on home page
  73. 73. 5.7% Please stop changing the website
  74. 74. 3.5% Include more academic information
  75. 75. 3.0% Remove quotes from images on home page</li></li></ul><li>37<br />Beta Site Feedback<br />Items we are working to refine and change:<br /><ul><li>Stronger academic presence on home page
  76. 76. Removing text on photos on home page
  77. 77. Add audience links to academic department home pages
  78. 78. Multiple refinements to WebBuilder authoring environment</li>

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