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Project Health Check


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Ensure the benefit are obtained and “value for money”

Published in: Business, Economy & Finance

Project Health Check

  1. 1. Project Health Check Ensure the benefit are obtained and “value for money” Anand Subramaniam
  2. 2. <ul><li>“ The good Lord never gives you more than you can handle. Unless you die of something .” </li></ul><ul><ul><li>- Guindon Cartoon </li></ul></ul>
  3. 3. Scope <ul><li>Has the scope statement been reviewed as part of the baseline process? </li></ul><ul><li>Were key project stakeholders brought into the scope planning process? </li></ul><ul><li>Is there a Change Management / Control Board (CMB)? </li></ul><ul><li>Is there a scope variation process in place? </li></ul><ul><li>Are there variations that have not been subject to the CMB process? </li></ul><ul><li>Can the team identify the total impact in time & cost of the scope variations? </li></ul><ul><li>Are actual tracked against estimated impacts for variations? </li></ul><ul><li>Has the project plan been adjusted to cater for variations? </li></ul>
  4. 4. Cost <ul><li>Is the original project budget realistic? </li></ul><ul><li>Is there a cost tracking system in place & up to date? </li></ul><ul><li>Are any costs not been tracked? </li></ul><ul><li>Are costs been reconciled against financial accounts? </li></ul><ul><li>Are cost projections in place for the completion of the project? </li></ul><ul><li>Have any cost variances been approved in writing? </li></ul>
  5. 5. Schedule <ul><li>Is there a baseline plan against which to measure progress? </li></ul><ul><li>Is the original project schedule realistic and updated? </li></ul><ul><li>Does it reflect the current scope? </li></ul><ul><li>Are milestones been used to manage & track progress? </li></ul><ul><li>Is the plan realistic to complete the remaining work? </li></ul>
  6. 6. Staffing <ul><li>Is the staffing plan realistic? </li></ul><ul><li>Are there backup strategies for key members of the project? </li></ul><ul><li>Is there a sense of cooperation within the project and the teams been managed well? </li></ul><ul><li>Are the resources been used efficiently? </li></ul>
  7. 7. Systems <ul><li>Are there adequate project control systems in place? </li></ul><ul><li>Is there an information system for the project and is it been used effectively? </li></ul>
  8. 8. Project Organisation <ul><li>Is the project organisation working as per the defined process? </li></ul><ul><li>Is the project manager qualified and experienced in project management? </li></ul><ul><li>Have roles and responsibilities of the team been documented and clearly communicated to the team, customer, and stakeholders? </li></ul><ul><li>Is the organisation structure appropriate for the project’s size and complexity? </li></ul>
  9. 9. Communication <ul><li>Have all key stakeholders been identified and kept informed to date? </li></ul><ul><li>Are the various types of reports, their contents, frequency, and audience defined and communicated to the project team? </li></ul><ul><li>Are the input requirements from the team members clearly documented and communicated? </li></ul><ul><li>Is the process followed to track and monitor schedules and costs? </li></ul><ul><li>Are there any areas of concern in communication? </li></ul><ul><li>Is the project likely to deliver corporate change and is there a plan to manage expectations? </li></ul>
  10. 10. Issue Management <ul><li>Is an issue management process documented and filed? </li></ul><ul><li>Will all project issues be unconditionally tracked through the issue resolution process? </li></ul><ul><li>Are there processes for unresolved issues to be escalated and resolved within a reasonable timeframe? </li></ul>
  11. 11. Change Control <ul><li>Is the change control process as documented followed? </li></ul><ul><li>Are all change requests unconditionally logged and tracked through this process? </li></ul><ul><li>Are all tasks resulting from approved changes entered into the project plan </li></ul><ul><li>Are new change requests acknowledged in a timely manner? </li></ul>
  12. 12. Risk Management <ul><li>Are the project risks been managed according to the project’s risk management process? </li></ul><ul><li>Is the risk register been updated on a regular and frequent basis? </li></ul><ul><li>Is the risk status reported to management on a regular basis? </li></ul><ul><li>Is there a documented contingency plans for the top 5 ~10 risks? </li></ul><ul><li>Are there risk response strategies in place, and been monitored? </li></ul><ul><li>Are regular risk reviews undertaken on a regular basis? </li></ul>
  13. 13. Quality Management <ul><li>Is the QA functions and related roles and responsibilities clearly defined? </li></ul><ul><li>Are there completion / verification criteria defined for each task producing an output? </li></ul><ul><li>Is the process followed (test plans, inspections, reviews) for verifying task outputs? </li></ul><ul><li>Are the tasks marked as “complete” only after QA has been successfully completed? </li></ul><ul><li>Is there be a formal process for submitting, logging, tracking, and reporting items undergoing QA throughout the submit-test-rework-resubmit-retest cycle? </li></ul><ul><li>Are statistics related to QA been collected, trends analysed, and problems raised as issues? </li></ul><ul><li>Is the QA related information been reported regularly as part of the status reporting mechanisms? </li></ul><ul><li>Is the test plan realistic (test strategy, test plan and test cases in place) and appropriate people allocated to testing? </li></ul>
  14. 14. Procurement <ul><li>Are external resources been used? </li></ul><ul><li>Are up to date contracts in place to manage those resources through to the project end? </li></ul><ul><li>Is there a contingency to retain those resources beyond the scheduled end of the project if required? </li></ul><ul><li>Are the authorities and timeframes for contract negotiation understood and built into the plan? </li></ul>
  15. 15. Contingency Plan <ul><li>Is there a contingency plan in place if the implementation fails to meet the deadline? </li></ul><ul><li>Has the plan been tested and signed off by all concerned? </li></ul><ul><li>Are the impacts of a contingency plan understood by management? </li></ul><ul><li>Is the timeframe to implement the plan? </li></ul><ul><li>Is there a process to determine how long the contingency arrangements last? </li></ul>
  16. 16. Benefits <ul><li>Were benefits identified at the start of the project still valid and been reviewed recently? </li></ul><ul><li>Have new benefits been identified and are they built into the project outcome? </li></ul><ul><li>Are the benefits been measured? </li></ul><ul><li>Have benefit delivery owners been identified? </li></ul>
  17. 17. Business Process <ul><li>Has the impact assessment on business processes been completed? </li></ul><ul><li>Are they been planned for by the business? </li></ul><ul><li>Where and when will they be implemented? </li></ul><ul><li>What impacts are likely to occur outside the organisation and have they been planned for? </li></ul>
  18. 18. Training <ul><li>Is there a training plan in place? </li></ul><ul><li>Have the training materials been produced? </li></ul><ul><li>Have trainers been identified? </li></ul><ul><li>Will staff be available for training? </li></ul><ul><li>Is there a plan to pilot the training? </li></ul>
  19. 19. Implementation <ul><li>What implementation support will be provided during and after launch? </li></ul><ul><li>Who will authorise ‘go live’ and on what criteria? </li></ul><ul><li>If the implementation involves data conversion, is the state of the data known? </li></ul><ul><li>Will the data require manipulation and has this been tested? </li></ul>
  20. 20. Governance <ul><li>Is there a stage gate process and has the management checkpoints been reviewed? </li></ul><ul><li>Has organisational standards been met based on defined criteria? </li></ul><ul><li>Do the project team have the necessary tools, skills and processes to undertake the project successfully? </li></ul><ul><li>Who is monitoring compliance? </li></ul><ul><li>Is the project methodology been adhered to? </li></ul>
  21. 21. Documentation <ul><li>Are documents held in a central project location? </li></ul><ul><li>Is the location well organised to enable documents to be easily filled and retrieved? </li></ul><ul><li>Is proper version control in place? </li></ul><ul><li>Are all documents reviewed and signed off as per the authorised signatories? </li></ul><ul><li>Is there a project glossary along with project binder in place? </li></ul>
  22. 22. Top Management Support <ul><li>Is there top management support for this project? </li></ul><ul><li>Are terms of reference, authority levels and accountabilities been agreed too? </li></ul><ul><li>What is the confidence level that management can be called upon to help when necessary? </li></ul><ul><li>Is the project sponsor fully committed to the project’s success? </li></ul>
  23. 23. <ul><li>“ Condoms aren't completely safe. A friend of mine was wearing one . . . and got hit by a bus .” </li></ul><ul><ul><li>- Bob Rubin </li></ul></ul>
  24. 24. <ul><li>Good Luck </li></ul><ul><li> </li></ul>