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Chap 5.5 validate scope

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Watch video of this presentation on YouTube: https://youtu.be/Q5OhVv-x4eo

PMBOK 6th edition updated slides by process:
https://www.slideshare.net/anandbobade/pmp-chap-50-scope-management-overview
https://www.slideshare.net/anandbobade/chap-51-plan-scope-management
https://www.slideshare.net/anandbobade/chap-52-collect-requirements
https://www.slideshare.net/anandbobade/chap-53-define-scope
https://www.slideshare.net/anandbobade/chap-54-create-wbs
https://www.slideshare.net/anandbobade/chap-55-validate-scope
https://www.slideshare.net/anandbobade/chap-56-control-scope

Published in: Leadership & Management
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Chap 5.5 validate scope

  1. 1. Chapter 5 – Project Scope Management PMP Trainer: Anand Bobade PMBOK 6th Edition, 2019, All rights reserved. Validate Scope SIXTH EDITION
  2. 2. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) 5.5 Validate Scope Overview Validate Scope definition Validate Scope - ITTO Difference between validate scope & control quality? What is Inspection? What is Verified deliverables & Accepted Deliverables? Review
  3. 3. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Scope Management processes Plan scope management Collect Requirements Define Scope Create WBS Validate Scope Control Scope P P P MC MCP
  4. 4. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Validate Scope -> Overview You bought a flat & it is ready for handover? What you do before signing handover papers? You inspect Flooring, walls for cracks, Doors, Toilet fixtures, Kitchen, built-in cupboards, electricity fittings etc. What are you doing? You are validating everything before formally signing handover documents.
  5. 5. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) • It is primarily concerned with correctness of deliverables & meeting quality requirements specified for deliverables. Control Quality (Project Quality Manag.) • This process is primarily concerned with acceptance of the deliverables. Validate Scope (Project Scope Manag.) Control Quality is generally performed before Validate Scope, although the two processes may be performed in parallel but quality control will complete first. The verified deliverables obtained from Control Quality process are reviewed with customer & get formal acceptance. Validate Scope -> Relation with Quality Control
  6. 6. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Formalizing acceptance of completed project deliverable, at the end of each phase or project. Validate Scope -> Definition It brings objectivity to acceptance process & increases chance of final product, service, or result acceptance. Verified by quality team Formalizing acceptance of deliverables Deliverable Accepted Or Change Request
  7. 7. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Validate Scope Process ->ITTO Inspection Decision Making Project Management plan Project documents Verified deliverables Works performance data Accepted deliverables Work Performance Information Change Request Project Documents updates Inputs Tools & Techniques Outputs
  8. 8. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Validate Scope -> Input Project Management plan Project documents Verified deliverables Works performance data
  9. 9. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management plan Validate Scope -> Input->Project Management plan Scope Management plan •Defines process for scope validation. •How the formal acceptance of the completed project deliverables will be obtained. Requirements management plan •Helps in tracing requirements from its origin till delivery. Scope Baseline •Approved scope – Project Scope statement, WBS & WBS dictionary Following subsidiary plans & baseline will be guide business acceptance.
  10. 10. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project documents Following Project documents can be useful. Requirements Documentation: • They are compared to the deliverables which fulfill these requirements. Req. Traceability Matrix: • Contains information about how requirements are validated. Quality reports • These are the findings from the Control Quality process • Control quality process internally verifies quality of the deliverables. Lessons Learned Register • Validate Scope is done throughout the project. • Lessons learned on intermediate deliverables, can be applied in latter phases. Validate Scope -> Input->Project documents
  11. 11. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Verified deliverables Project deliverables that are completed and checked for correctness through the Control Quality process. Validate Scope -> Input-> Verified deliverables Direct and Manage Project work Control Quality Verified deliverablesDeliverables Elements of PMP Requirements documents Completed Product Signed Contract Software Component Examples:
  12. 12. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Works performance data These observations and measurements can include Validate Scope -> Input -> Works performance data Degree of compliance with requirements Number of nonconformities Severity of nonconformities Number of validation cycles performed.
  13. 13. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Validate Scope -> Tools and Techniques Inspection Decision Making
  14. 14. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Inspections are sometimes called as reviews, product reviews, audits, and walkthroughs. Includes activities such as measuring, examining, & validating to determine whether work & deliverables meet acceptance criteria. Factory Inspection Final Vehicle inspection at delivery bay Project Audit Validate Scope -> Tools and Techniques -> Inspection Inspection MeasureExamine Validate
  15. 15. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Decision Making Group discuss & reaches conclusion after scope validation. This is done against a acceptance criteria. Unanimity Majority Plurality Validate Scope -> Tools and Techniques -> Decision Making
  16. 16. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Validate Scope -> Outputs Accepted deliverables Change Request Work Performance Information Project Documents updates
  17. 17. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Accepted deliverables Deliverables that meet the acceptance criteria are formally signed off & approved by the Customer or sponsor. These are used in Close Project or Phase process. Validate Scope -> Outputs -> Accepted deliverables •Follow the process •Escalate to your Manager No approval / No response:
  18. 18. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Change Request Validate Scope -> Outputs -> Change Request The completed deliverable that have not been formally accepted are documented, along with reason for non-acceptance
  19. 19. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Work Performance Information It includes information about project progress, such as which deliverables that have started, finished or which have been accepted Validate Scope -> Outputs -> Work Performance Information
  20. 20. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Documents updates Validate Scope -> Outputs -> Project Documents updates Requirements Documentation (+RTM): •Result of the Validate Scope process for the requirements should be documented. •Validated requirements are marked on RTM. Lessons Learned Register •The challenges encountered in the Validate Scope process. •Which approach worked well or failed? These documents may get updated.
  21. 21. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) In both cases completed deliverables are validated & accepted. Validate Scope -> When project cancelled or terminated? • Make sure efforts spent on the projects are not lost. Early Termination of Project • Document level of completed deliverables. Cancellation of Project What to do during Project Cancellation or Termination
  22. 22. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Validate Scope -> Review Overview Validate Scope definition Validate Scope - ITTO Difference between validate scope & control quality? What is Inspection? What is Verified deliverables & Accepted Deliverables Early termination & project cancellation

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