Certified Mail A new approach to an old task By: Michael May SouthData Inc. 336-783-5967
Automated Online Certified Mail Service CertMail ™
Cert-Mail <ul><li>What is Certified Mail? </li></ul><ul><li>A postal service for recording the mailing and delivery of a p...
Cert-Mail <ul><li>The old way of handling Certified Mail… </li></ul><ul><li>Travel to the post office </li></ul><ul><li>Pi...
<ul><li>The New way with SouthData… </li></ul><ul><li>Log in to SouthData.com </li></ul><ul><li>Upload your .pdf letter th...
Cert-Mail Must be a PDF! Search for specific item Status of Item View Mailing Timeline Stored Signature Name and Address o...
Cert-Mail <ul><ul><ul><li>Benefits of Automated Cert-Mail </li></ul></ul></ul><ul><li>Unlimited Certified Items can be sen...
Cert-Mail <ul><li>Signature </li></ul><ul><li>Printable and able to be saved </li></ul><ul><li>Contains times and dates fo...
<ul><li>If you have any questions, feel free to contact me at your convenience </li></ul><ul><ul><ul><li>Office Phone – 33...
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Certified Mail and Electronic Returned Receipt | Quit the labels and envelopes

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A better way to handle your Certified Mail. Who wants to fill out those green cards anyway.

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Certified Mail and Electronic Returned Receipt | Quit the labels and envelopes

  1. 1. Certified Mail A new approach to an old task By: Michael May SouthData Inc. 336-783-5967
  2. 2. Automated Online Certified Mail Service CertMail ™
  3. 3. Cert-Mail <ul><li>What is Certified Mail? </li></ul><ul><li>A postal service for recording the mailing and delivery of a piece of first-class mail </li></ul><ul><li>Typically items of legal importance </li></ul><ul><li>A mail piece where signature is required for delivery </li></ul><ul><li>A verifiable document mailed that may be used as evidence at a later date </li></ul>
  4. 4. Cert-Mail <ul><li>The old way of handling Certified Mail… </li></ul><ul><li>Travel to the post office </li></ul><ul><li>Pick up Green card and return receipt forms </li></ul><ul><li>Prepare the letter you are sending to the recipient </li></ul><ul><li>Handwrite the proper Certified Mail Forms correctly </li></ul><ul><li>Travel back to the Post Office, validate forms and mail items </li></ul><ul><li>Maintain receipt for payment and green card for future use </li></ul><ul><li>Organize and index green cards in your office to track items </li></ul><ul><li>Continue to check for Signatures of items </li></ul>
  5. 5. <ul><li>The New way with SouthData… </li></ul><ul><li>Log in to SouthData.com </li></ul><ul><li>Upload your .pdf letter that contains the address </li></ul><ul><li>Insure the preview of the address(s) are correct </li></ul><ul><li>Select to place the order </li></ul><ul><li>It’s That Easy!!!! </li></ul>Cert-Mail
  6. 6. Cert-Mail Must be a PDF! Search for specific item Status of Item View Mailing Timeline Stored Signature Name and Address of Recipient
  7. 7. Cert-Mail <ul><ul><ul><li>Benefits of Automated Cert-Mail </li></ul></ul></ul><ul><li>Unlimited Certified Items can be sent in minutes </li></ul><ul><li>Automated Tracking and Delivery Proof </li></ul><ul><li>Search Filters for Sent Items </li></ul><ul><li>Print or Download signatures as needed </li></ul><ul><li>Eliminate filing or misplaced green cards </li></ul><ul><li>Optional First Class delivery of item </li></ul><ul><li>Free internal resources for more important tasks </li></ul><ul><li>Shorten time to complete task from hours to minutes </li></ul>
  8. 8. Cert-Mail <ul><li>Signature </li></ul><ul><li>Printable and able to be saved </li></ul><ul><li>Contains times and dates for reference </li></ul>Must be a PDF! <ul><li>Screen Shot of actual SouthData Order </li></ul><ul><li>Time stamp of Document </li></ul><ul><li>Pdf of signature </li></ul><ul><li>Recepient </li></ul>
  9. 9. <ul><li>If you have any questions, feel free to contact me at your convenience </li></ul><ul><ul><ul><li>Office Phone – 336.783.5967 </li></ul></ul></ul><ul><ul><ul><li>Email Address [email_address] </li></ul></ul></ul>Questions

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