FIVE Ws & ONE H OF
A well written report contains five W’s & one H, these
are Who, What, When, Where, Why & How.
• ‘Who was involved?’.
This could take into account both the reader(s) & the writer. In case a
third party is involved, it would account for that too.
Who is going to be my reader?
• ‘What happened (what’s the story)?’.Clarity along these lines helps in
eliminating any redundancies that might crop up.
• Identification of the genesis of the problem helps in streamlining the
• E.g. What's the cause of decrease in sales?
• ‘When did it take place?’. In case it is an analytical report, one would
also need to address oneself to the source & time of the problem
before reaching any conclusion.
• E.g. When am I going to write the report?
• ‘Where did it take place?’.
• Where would be the reader be at the time when he receives the
• Why did it happen?
• Why should the problem be analyzed?
• How did it happen?
• How it should be done?
TYPES OF REPORTS
1. On the basis of Legal Requirement:
II. Non-statutory Reports
2. On the basis of Formality
II. Informal Reports :
a. Short Reports, b. Progress Reports, c. Staff Reports,
d. Justification Reports
3. On the basis of Function :
II. Interpretive Reports
4. On the basis of Frequency :
II. Special Report
5. On the basis of the nature of the Subject :
Reports by individual
II. Reports by committee or Sub-committees
7. On the basis of Subject Matter :
II. Accounting Report
III. Production Report
8. On the basis of Length :
II. Long Report