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Taking the next step in online description

Update on progress towards migrating Ontario's online archive network, ARCHEION, to a new hardware/software platform in 2011. Presented at the Archives Association of Ontario conference in Thunder Bay, June 2011.

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Taking the next step in online description

  1. 1. Taking the next step in online description ARCHEION: a paradigm of partnership Amanda Hill Hillbraith Ltd. [ARCHEION Coordinator]
  2. 2. Current ARCHEION situation <ul><li>Server: old and unsupported </li></ul><ul><ul><li>At risk of failure </li></ul></ul><ul><li>Software: functioning but slow </li></ul><ul><ul><li>Only allows for fond/collection level descriptions </li></ul></ul><ul><ul><li>Does not support incorporation of images </li></ul></ul><ul><ul><li>Bespoke system - lacking technical support </li></ul></ul>
  3. 3. Toward an upgrade… <ul><li>Partnerships of various kinds </li></ul><ul><ul><li>Artefactual Systems Inc. </li></ul></ul><ul><ul><li>Funding organisations (NADP, Museums and Technology Fund, EMC Heritage Grant, Trillium Foundation) </li></ul></ul><ul><ul><li>University of Toronto </li></ul></ul><ul><ul><li>Volunteers </li></ul></ul><ul><ul><li>ARCHEION contributors </li></ul></ul>
  4. 4. After migration to ICA-AtoM <ul><li>Hosted on Artefactual’s servers in BC </li></ul><ul><ul><li>Fully supported </li></ul></ul><ul><ul><li>Will be upgraded as necessary by Artefactual </li></ul></ul><ul><li>Software is open source </li></ul><ul><ul><li>Possible to hold full finding aids and digital images </li></ul></ul><ul><ul><li>Widely used in Canada (including other provincial networks) and beyond </li></ul></ul><ul><li>= Peace of mind! </li></ul>
  5. 5. Series-level description (Memory BC)
  6. 6. Series-level description (SAIN)
  7. 7. Item-level description (SAIN)
  8. 8. Recent activities <ul><li>Extracting all live and draft descriptions from existing server </li></ul><ul><ul><li>submitted to Artefactual for migration </li></ul></ul><ul><li>Contacting existing contributors </li></ul><ul><li>Conducting usability testing at the University of Toronto’s lab </li></ul><ul><ul><li>Jordan Phoenix (University of Toronto) & 20 volunteers </li></ul></ul><ul><li>Creating basic ISDIAH records for each ARCHEION repository </li></ul><ul><li>Building a gazetteer of Ontario place names </li></ul><ul><ul><li>ARCHEION committee (Gina Coady, Anna St. Onge) </li></ul></ul>
  9. 9. Post-test usability survey
  10. 10.
  11. 11. Issues raised by test subjects… <ul><li>… and mock-ups of the ARCHEION interface which show how these would be addressed in the new software </li></ul>
  12. 12. Need an advanced search screen
  13. 13. Flexibility in display
  14. 14. Easier ways of editing particular areas
  15. 15. Archives Canada <ul><li>Records from ARCHEION have not been uploaded to Archives Canada for some time </li></ul><ul><li>Development work on ICA-AtoM will include the ability to export records in the MARC format required by Archives Canada (and other library-based systems) </li></ul>
  16. 16. Timeline <ul><li>Developing ICA-AtoM features for ARCHEION requirements and migrating existing ARCHEION descriptions: April – August </li></ul><ul><li>Setting up server for ARCHEION: July – October </li></ul><ul><li>Contributor training: September - October </li></ul><ul><li>‘ Soft launch’ of new ARCHEION in late November 2011 </li></ul>
  17. 17. Watch out for updates… <ul><li>AAO mailing list ( </li></ul><ul><li>AAO website ( </li></ul><ul><li>Off the Record </li></ul><ul><li>@AAO_Archeion on Twitter </li></ul><ul><li>[email_address] </li></ul><ul><li> </li></ul>