Making Meetings  SUPER Effective Webinar with   Alyson Pellowe & Ian Crocker from People Vision
<ul><li>Welcome  </li></ul><ul><li>Participant involvement </li></ul><ul><li>Questions: raise your ‘technological’ hand </...
<ul><li>There will always be meetings </li></ul><ul><li>They can take up a large slice of our time </li></ul><ul><li>It’s ...
Objectives <ul><li>By the end of this Webinar you will be able to… </li></ul><ul><li>Fully prepare for meetings  </li></ul...
<ul><li>What percentage of your working week do you spend in meetings? </li></ul>
Benefits <ul><li>Shorter and more cost-effective meetings, with an increased likelihood of achieving their aim.  </li></ul>
<ul><li>What could we do in a world with fewer, better meetings? </li></ul>
Read this before our next meeting <ul><li>Al Pittampalli </li></ul><ul><li>www.modernmeetingstandard.com </li></ul>
<ul><li>What type of meetings  </li></ul><ul><li>do you attend? </li></ul>
Your game plan <ul><li>Before the meeting </li></ul><ul><li>During the meeting </li></ul><ul><li>After the meeting </li></...
Before the meeting <ul><li>Clarify the aim </li></ul><ul><li>Put it at the top of the agenda </li></ul><ul><li>Put things ...
Before the meeting <ul><li>Prepare </li></ul><ul><li>‘ Reject the unprepared’ </li></ul><ul><li>Read all the papers </li><...
<ul><li>Anything else to do before the meeting? </li></ul>
During the meeting <ul><li>Roles and responsibilities </li></ul><ul><li>Rotate the role of Chair </li></ul><ul><li>Agree i...
During the meeting <ul><li>Keep an eye on the time </li></ul><ul><li>Collect actions as you go along </li></ul><ul><li>Kee...
<ul><li>Anything else to do during the meeting? </li></ul>
At the very end ask… <ul><ul><li>Did we achieve our aim? </li></ul></ul><ul><ul><li>Did we stick to the agenda? </li></ul>...
After the meeting <ul><li>Review your performance </li></ul><ul><li>Circulate the actions list </li></ul><ul><li>Do your a...
 
Chairing skills <ul><li>Be yourself </li></ul><ul><li>Focus on creating action </li></ul><ul><li>Manage the politics </li>...
<ul><li>Making your point effectively </li></ul>
The six Ps to get your point across  <ul><li>Position </li></ul><ul><li>Problem </li></ul><ul><li>Possibilities </li></ul>...
1.Position <ul><li>A brief overview of the journey to the present day </li></ul><ul><li>A summary of the current situation...
2.Problem <ul><li>State the implications of the current situation </li></ul><ul><li>Provide further supporting facts and f...
3.Possibilities <ul><li>Identify some of the things that we could do </li></ul><ul><li>No more than five </li></ul><ul><li...
4.Proof <ul><li>Identify the pros and cons of each option </li></ul><ul><li>Finish with your preferred option </li></ul><u...
5.Proposal <ul><li>Clearly state your proposal  </li></ul><ul><li>Make your recommendation for the next steps </li></ul>Fo...
6.Plan <ul><li>If appropriate, give details of the next few steps </li></ul><ul><li>State who needs to do what, by when </...
The six Ps <ul><li>Position </li></ul><ul><li>Problem </li></ul><ul><li>Possibilities </li></ul><ul><li>Proof </li></ul><u...
Read this before our next meeting <ul><li>Al Pittampalli </li></ul><ul><li>www.modernmeetingstandard.com </li></ul>
Personal Action Planning
<ul><li>So what will you do differently? </li></ul>
“ Participant  Question Time” <ul><li>Use the ‘hands-up button to alert me to your question </li></ul><ul><li>Be sure to h...
Future PVHR  Webinars <ul><li>We now run webinars on a range of different subjects </li></ul><ul><li>Write to me if you wo...
Thank you to our guest  speaker – Ian Crocker If you run webinars and want to learn how to create the most  effective ‘voi...
“Thank you for participating, we look forward to your feedback!”
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Super Effective Meetings - People Vision

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Super Effective Meetings - People Vision

  1. 1. Making Meetings SUPER Effective Webinar with Alyson Pellowe & Ian Crocker from People Vision
  2. 2. <ul><li>Welcome </li></ul><ul><li>Participant involvement </li></ul><ul><li>Questions: raise your ‘technological’ hand </li></ul><ul><li>Type in chat box </li></ul>
  3. 3. <ul><li>There will always be meetings </li></ul><ul><li>They can take up a large slice of our time </li></ul><ul><li>It’s worth stepping back to consider how to make them super effective </li></ul>
  4. 4. Objectives <ul><li>By the end of this Webinar you will be able to… </li></ul><ul><li>Fully prepare for meetings </li></ul><ul><li>Lead and control meetings to get the best out of everyone present </li></ul><ul><li>Focus on creating action and commitment </li></ul><ul><li>Chair meetings to meet their aim </li></ul><ul><li>Make your point effectively </li></ul>
  5. 5. <ul><li>What percentage of your working week do you spend in meetings? </li></ul>
  6. 6. Benefits <ul><li>Shorter and more cost-effective meetings, with an increased likelihood of achieving their aim. </li></ul>
  7. 7. <ul><li>What could we do in a world with fewer, better meetings? </li></ul>
  8. 8. Read this before our next meeting <ul><li>Al Pittampalli </li></ul><ul><li>www.modernmeetingstandard.com </li></ul>
  9. 9. <ul><li>What type of meetings </li></ul><ul><li>do you attend? </li></ul>
  10. 10. Your game plan <ul><li>Before the meeting </li></ul><ul><li>During the meeting </li></ul><ul><li>After the meeting </li></ul><ul><li>Making your point effectively </li></ul>
  11. 11. Before the meeting <ul><li>Clarify the aim </li></ul><ul><li>Put it at the top of the agenda </li></ul><ul><li>Put things in a logical order </li></ul><ul><li>Give timings for each item </li></ul><ul><li>Don’t be too ambitious </li></ul>
  12. 12. Before the meeting <ul><li>Prepare </li></ul><ul><li>‘ Reject the unprepared’ </li></ul><ul><li>Read all the papers </li></ul><ul><li>Distil things down </li></ul><ul><li>Write some notes </li></ul>
  13. 13. <ul><li>Anything else to do before the meeting? </li></ul>
  14. 14. During the meeting <ul><li>Roles and responsibilities </li></ul><ul><li>Rotate the role of Chair </li></ul><ul><li>Agree items for AOB at the start </li></ul><ul><li>Make your point effectively </li></ul><ul><li>Ensure full participation </li></ul>
  15. 15. During the meeting <ul><li>Keep an eye on the time </li></ul><ul><li>Collect actions as you go along </li></ul><ul><li>Keep the meeting on track </li></ul><ul><li>Watch people’s behaviour </li></ul><ul><li>End by agreeing the actions </li></ul>
  16. 16. <ul><li>Anything else to do during the meeting? </li></ul>
  17. 17. At the very end ask… <ul><ul><li>Did we achieve our aim? </li></ul></ul><ul><ul><li>Did we stick to the agenda? </li></ul></ul><ul><ul><li>What went really well? </li></ul></ul><ul><ul><li>What shall we do differently next time? </li></ul></ul>
  18. 18. After the meeting <ul><li>Review your performance </li></ul><ul><li>Circulate the actions list </li></ul><ul><li>Do your actions </li></ul>
  19. 20. Chairing skills <ul><li>Be yourself </li></ul><ul><li>Focus on creating action </li></ul><ul><li>Manage the politics </li></ul><ul><li>Deal with difficult situations </li></ul>
  20. 21. <ul><li>Making your point effectively </li></ul>
  21. 22. The six Ps to get your point across <ul><li>Position </li></ul><ul><li>Problem </li></ul><ul><li>Possibilities </li></ul><ul><li>Proof </li></ul><ul><li>Proposal </li></ul><ul><li>Plan </li></ul>
  22. 23. 1.Position <ul><li>A brief overview of the journey to the present day </li></ul><ul><li>A summary of the current situation </li></ul><ul><li>Provide indisputable facts and figures </li></ul><ul><li>Attribute all the data </li></ul>
  23. 24. 2.Problem <ul><li>State the implications of the current situation </li></ul><ul><li>Provide further supporting facts and figures </li></ul>
  24. 25. 3.Possibilities <ul><li>Identify some of the things that we could do </li></ul><ul><li>No more than five </li></ul><ul><li>Include a ‘do nothing’ option </li></ul>
  25. 26. 4.Proof <ul><li>Identify the pros and cons of each option </li></ul><ul><li>Finish with your preferred option </li></ul><ul><li>Give clear reasons why your preferred option is the ‘best’ option </li></ul>
  26. 27. 5.Proposal <ul><li>Clearly state your proposal </li></ul><ul><li>Make your recommendation for the next steps </li></ul>For Example
  27. 28. 6.Plan <ul><li>If appropriate, give details of the next few steps </li></ul><ul><li>State who needs to do what, by when </li></ul><ul><li>Agree the actions </li></ul>
  28. 29. The six Ps <ul><li>Position </li></ul><ul><li>Problem </li></ul><ul><li>Possibilities </li></ul><ul><li>Proof </li></ul><ul><li>Proposal </li></ul><ul><li>Plan </li></ul>
  29. 30. Read this before our next meeting <ul><li>Al Pittampalli </li></ul><ul><li>www.modernmeetingstandard.com </li></ul>
  30. 31. Personal Action Planning
  31. 32. <ul><li>So what will you do differently? </li></ul>
  32. 33. “ Participant Question Time” <ul><li>Use the ‘hands-up button to alert me to your question </li></ul><ul><li>Be sure to have a working microphone so that we can hear you </li></ul><ul><li>Don’t want to talk? then simply type a question into the chat box and I will ask this on your behalf </li></ul>
  33. 34. Future PVHR Webinars <ul><li>We now run webinars on a range of different subjects </li></ul><ul><li>Write to me if you would like more details [email_address] </li></ul><ul><li>Thank you for participating and …. </li></ul>
  34. 35. Thank you to our guest speaker – Ian Crocker If you run webinars and want to learn how to create the most effective ‘voice’ for this kind of online activity for yourself, then perhaps some vocal coaching and guidance might be of use? Contact : [email_address] UListen2.TV
  35. 36. “Thank you for participating, we look forward to your feedback!”

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