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Registration System for Training Program in STC


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Prince Sultan University

Published in: Business, Technology

Registration System for Training Program in STC

  1. 1. R egistration S ystem for T raining P rogram ( RSTP ) & T ask M anagement S ystem ( TMS )* By Ibrahim Al-Raee (IS Student)
  2. 2. Outline <ul><li>Saudi Telecom Company’s Profile </li></ul><ul><li>Cooperative Program Plan </li></ul><ul><li>Trainee Registration System (RSTP) </li></ul><ul><ul><li>Project Phases </li></ul></ul><ul><li>RSTP Demo </li></ul><ul><li>Task Management System (TMS)* </li></ul><ul><li>TMS Demo </li></ul><ul><li>Conclusion and Recommendation </li></ul>
  3. 3. About STC <ul><li>Company Mission: </li></ul><ul><li>Provide Telecommunication (Mobile and land line) and internet services </li></ul><ul><li>Company Vision: </li></ul><ul><li>To provide timely integrated telecom solutions that provide optimum value to all stakeholders. </li></ul><ul><li>Company Message: </li></ul><ul><li>Give STC customers high quality to give them the best services </li></ul>
  4. 4. The I.T. Sectors in STC <ul><li>IT is one of the eleven sectors in STC. It consists of six General Directorates: </li></ul>
  5. 5. CO-OP at :Business Continuity (BC) Department <ul><li>This department has different types of activities: </li></ul><ul><ul><li>Define Disaster Recovery & Business Continuity strategies. </li></ul></ul><ul><ul><li>Develop & execute the required plans to implements the strategies. </li></ul></ul><ul><ul><li>Develop, test & maintain systems contingency plans. </li></ul></ul><ul><ul><li>Perform availability Risk Management. </li></ul></ul><ul><ul><li>Determine the Disaster Recovery requirements . </li></ul></ul>
  6. 6. CO-OP Projects <ul><li>I was assigned two projects: </li></ul><ul><li>Registration System for Training Program (RSTP) </li></ul><ul><ul><li>To develop a system for the Registration and Tracking of trainee programs. </li></ul></ul><ul><ul><li>There was a need at STC to automate the process of registration and tracking of training programs. </li></ul></ul><ul><ul><li>For HR/TRAINING Department </li></ul></ul><ul><li>Task Management System (TMS)* </li></ul><ul><ul><li>To manage and follow multi tasks level with email system </li></ul></ul><ul><ul><li>For BC. Department. </li></ul></ul>
  7. 7. 1) RSTP Project Phases: <ul><ul><li>Scope Phase </li></ul></ul><ul><ul><li>Requirements Phase </li></ul></ul><ul><ul><li>Analysis & Planning Phase </li></ul></ul><ul><ul><li>Design Phase </li></ul></ul><ul><ul><li>Development Phase </li></ul></ul><ul><ul><li>Testing Phase </li></ul></ul><ul><ul><li>Training Phase </li></ul></ul><ul><ul><li>Final Development Phase </li></ul></ul><ul><ul><li>Documentation Phase </li></ul></ul><ul><ul><li>Deployment Phase </li></ul></ul>
  8. 8. Business Drivers/Background <ul><li>The old system is manual in the HR/Training Department (STC). </li></ul><ul><li>It takes approx. 25 minutes to process the documents of each trainee. </li></ul><ul><li>No soft records for searching or future reporting. </li></ul><ul><li>No trainee tracking system available to check his progress. </li></ul><ul><li>No Summary reports for Division Heads, because it takes more time compiling from files. </li></ul>
  9. 9. Business Drivers/Background
  10. 10. Project Statement <ul><li>The purpose of Developing Registration System For Training Program (RSTP) is to Register and Track trainees for various training programs in HR/Training Dept. (STC) RIYADH (KSA) by mid August 2005. </li></ul>
  11. 11. Objectives <ul><li>On the completion of the project (RSTP): </li></ul><ul><li>Training Registration system will be computerized . </li></ul><ul><li>Multi-user environment. </li></ul><ul><li>Trainee Records Secure and easily reachable . </li></ul><ul><li>Fast Processing ( Avg. Time 3 Minutes /Trainee ). </li></ul><ul><li>Easy Reporting. </li></ul><ul><li>Trainee Search & Tracking are available anytime . </li></ul>
  12. 12. How to Achieve it? <ul><li>User's needs and requirements. </li></ul><ul><li>Analyze all the requirements. </li></ul><ul><li>System design. </li></ul><ul><li>Develop System. </li></ul><ul><li>System Deployment (Installation and Setup). </li></ul><ul><li>Training of End Users. </li></ul><ul><li>Help & Support. </li></ul>
  13. 13. Technology Used <ul><li>Software Access cards </li></ul>Microsoft Publisher 2003 9 <ul><li>Documentation </li></ul>Microsoft Word 2003 8 <ul><li>Schedule </li></ul>Microsoft Project professional 2003 7 <ul><li>Charts </li></ul>Smart Draw professional 6 6 <ul><li>Backup File </li></ul>Microsoft DOS 5 <ul><li>Build Autorun file </li></ul>Autorun Pascal Builder (Delphi) 2.0 4 <ul><li>Reports </li></ul>Seagate Crystal Reports professional 7 3 <ul><li>Databases </li></ul>Microsoft Access 97 2 <ul><li>Software Interface </li></ul><ul><li>SQL </li></ul>Microsoft Visual Basic 6.0 1 Product Uses Product Name #
  14. 14. Requirement Phase <ul><li>The main task of this phase is knowledge acquisition of the software requirement specifications (SRS) : </li></ul><ul><ul><li>External Interface Requirements </li></ul></ul><ul><ul><li>Behavioral Requirements </li></ul></ul><ul><ul><li>Non-behavioral Requirements </li></ul></ul><ul><ul><li>Qualitative Requirements </li></ul></ul><ul><ul><li>Other Requirements </li></ul></ul><ul><li>Problems faced: </li></ul><ul><li>Too difficult to extract information from users </li></ul>
  15. 15. Analysis & Planning Phase <ul><li>The following activities were performed in this phase: </li></ul><ul><li>Analysis of software requirements </li></ul><ul><li>Select Software Development Life Cycle : V Process Model </li></ul><ul><li>Projects Schedule plan </li></ul>
  16. 16. Training Types in STC التوظيف الصيفي التدريب الصيفي التطبيقي <ul><li>28 Weeks </li></ul><ul><li>3000 SR/M </li></ul><ul><li>Only 2 instructions: </li></ul><ul><li>PSU </li></ul><ul><li>KFUPM </li></ul><ul><li>التدريب التعاوني - التطبيقي </li></ul><ul><li>12 Weeks </li></ul><ul><li>0 SR / M </li></ul><ul><li>All instructions </li></ul><ul><li>8 Weeks </li></ul><ul><li>0 SR / M </li></ul><ul><li>All instructions </li></ul><ul><li>8 Weeks </li></ul><ul><li>1500 SR / M </li></ul><ul><li>All instructions </li></ul>التدريب التعاوني التطبيقي التدريب التعاوني
  17. 17. V Process Model Project Requirement & Planning Software Requirement & Specification Analysis High level Design Detailed Design Development Unit Testing Integration Testing System Testing Training, Documentation, Deployment
  18. 18. Design Phase <ul><li>The following tasks have been performed in this phase : </li></ul><ul><li>Review SRS </li></ul><ul><li>RSTP System Flow </li></ul><ul><li>Client Server Architecture </li></ul><ul><li>Database </li></ul><ul><li>Security </li></ul><ul><li>Trainee Registration Forms </li></ul><ul><li>Reports </li></ul><ul><li>Software Interface </li></ul>
  19. 19. RSTP System Flow
  20. 20. Client Server Architecture D:RSTP 10.3315.15 10.3315.15RSTP 10.3315.18 10.3315.17 10.3315.19 10.3315.18
  21. 21. ERD of Trainees Database
  22. 22. Security <ul><li>Server Security: </li></ul><ul><ul><li>Sharing database by using ( IP) </li></ul></ul><ul><ul><ul><li>Only authorized User can use Database from RSTP. </li></ul></ul></ul><ul><ul><ul><li>Authorized User can not DELETE Database. </li></ul></ul></ul><ul><ul><ul><li>Create Group RSTP in Sever </li></ul></ul></ul><ul><li>Database Security: </li></ul><ul><ul><li>Database password </li></ul></ul><ul><li>Software RSTP Security: </li></ul><ul><ul><li>Different type of users Supervisor ,Admin, User1 and User2. </li></ul></ul><ul><li>Backup: </li></ul><ul><ul><li>Using MS-DOS Batch File by Using ( Scheduled Tasks) </li></ul></ul>
  23. 23. Development Phase <ul><li>This phase is comprised of the following tasks: </li></ul><ul><li>Review the function from SRS </li></ul><ul><li>Program Coding </li></ul><ul><ul><ul><li>Graphical User Interfaces </li></ul></ul></ul><ul><ul><ul><li>Modules </li></ul></ul></ul><ul><ul><ul><li>SQL Queries </li></ul></ul></ul><ul><ul><ul><li>Reports </li></ul></ul></ul><ul><li>Problems faced: </li></ul><ul><li>Display Arabic fonts. </li></ul><ul><li>Converting Dates. </li></ul>
  24. 24. Testing Phase <ul><li>This phase is comprised of the following tasks: </li></ul><ul><li>Unit test </li></ul><ul><li>Integration test </li></ul><ul><li>System test </li></ul><ul><li>Problems Faced: </li></ul><ul><li>Incompatible Hardware </li></ul><ul><li>Minor Localization problems </li></ul><ul><li>User requested Changes not in the SRS. </li></ul>
  25. 25. Training Phase <ul><li>Problem Faced: </li></ul><ul><li>Trainees not on time. </li></ul>The training phase was accomplished according to following plan: User2 4 6 Trainees 3 User1 3 3 Secondary Staff 2 Admin 7 1 In charge of Training Program 1 User Rights No of Days No of Trainees HR/Training Dep. Staff No
  26. 26. Final Development Phase <ul><li>All Change Request Forms were reviewed and updated: </li></ul><ul><ul><li>ACCORDING TO SRS </li></ul></ul><ul><ul><li>Is not according to SRS but if having an impact on the system </li></ul></ul><ul><ul><li>No other change will be made </li></ul></ul><ul><li>Create Software Package: </li></ul><ul><ul><li>Installation CD </li></ul></ul><ul><ul><li>User Manual (Documentation) </li></ul></ul><ul><ul><li>User's Rights Chart </li></ul></ul><ul><ul><li>System Access Cards </li></ul></ul>
  27. 27. Documentation Phase <ul><li>This phase is comprised of the following tasks: </li></ul><ul><li>Review & create project documentation </li></ul><ul><ul><ul><li>Software Requirement Specifications (SRS) </li></ul></ul></ul><ul><ul><ul><li>Software Detailed Designing (SDD) </li></ul></ul></ul><ul><ul><ul><li>Source Code </li></ul></ul></ul><ul><ul><ul><li>Software Presentations </li></ul></ul></ul><ul><ul><ul><li>User's Manual </li></ul></ul></ul><ul><ul><ul><li>User Rights Chart </li></ul></ul></ul><ul><li>Print and compile all documents related to project </li></ul>
  28. 28. Deployment Phase <ul><li>This was the last phase of the project : </li></ul><ul><li>Installed in the STC HR /Dept. </li></ul><ul><li>The system running without bugs & errors. </li></ul><ul><li>The system is now running on real data. </li></ul><ul><li>All related documents were handed over to the HR Personnel. </li></ul>
  29. 29. RSTP Demo
  30. 30. Conclusion of RSTP Project <ul><li>Previous system </li></ul><ul><ul><li>Manual process </li></ul></ul><ul><ul><li>Very difficult to track training programs </li></ul></ul><ul><li>Project </li></ul><ul><ul><li>Survey & meetings were held to understand the user requirements. </li></ul></ul><ul><ul><li>Analysis of the information was performed to prepare the project plan. </li></ul></ul><ul><ul><li>Designed & Developed </li></ul></ul><ul><ul><ul><li>Databases </li></ul></ul></ul><ul><ul><ul><li>System Interfaces </li></ul></ul></ul><ul><ul><ul><li>SQL - Queries </li></ul></ul></ul><ul><ul><ul><li>Reports. </li></ul></ul></ul><ul><li>Current System </li></ul><ul><ul><li>Fully computerized </li></ul></ul><ul><ul><li>Process the data of more than one trainee simultaneously </li></ul></ul><ul><ul><li>Can generate different types of reports to track training programs. </li></ul></ul>
  31. 31. 2) Task Management System (TMS) <ul><li>Project assigned to me after RSTP and after report submission. </li></ul><ul><li>Definition : It is a multi-level task management system (powerful than MS. task outlook) !! </li></ul><ul><li>Project Phases : Same as RSTP </li></ul><ul><li>Results : Done at 100%, currently under uses at STC !!! </li></ul>
  32. 32. TMS Demo
  33. 33. Some Benefits Courses IS 423 Decision Support System 4 IS 451 Knowledge Based System 3 IS 370 Project Management 2 IS 233, IS 333 Database Systems 1 Courses ID Courses name N
  34. 34. Conclusion and Recommendations <ul><li>I mainly learned and developed : </li></ul><ul><li>Project Management: </li></ul><ul><ul><li>Planning for a project. </li></ul></ul><ul><ul><li>Dividing the main tasks into multi sub-tasks. </li></ul></ul><ul><ul><li>Project communication with stake-holders and end users. </li></ul></ul><ul><ul><li>Problems understanding and investigation. </li></ul></ul><ul><ul><li>Project documentation </li></ul></ul><ul><li>Programming: </li></ul><ul><ul><li>VB 6.0 Professional </li></ul></ul><ul><ul><li>SQL </li></ul></ul><ul><ul><li>Crystal Reports (Report Designer) </li></ul></ul>
  35. 35. Recommendation <ul><li>The Co-Op training program in PSU is very good, but to enhance it even more I recommend the following: </li></ul><ul><ul><li>The use of a web based tracking system to ease the training process management from both PSU and the training organization . </li></ul></ul>
  36. 36. Recommendation <ul><li>For the trainee, I'll recommend the following: </li></ul><ul><li>The time is a valuable asset and it is very important to be managed in the right way. </li></ul><ul><li>The Co-Op trainee should not hesitate to ask for any information he needs. </li></ul><ul><li>The training program has a main objective , and the progress should lead to achieving that objective . </li></ul><ul><li>Respect is a key to success for any professional . </li></ul><ul><li>“ I wish that all future Co-Op trainees will have success. However, success will not come unless we work hard with responsibility to achieve our objectives.” </li></ul>
  37. 37. Thank You !!