Job analysis

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Job analysis

  1. 1. Job analysis & Job design Session 5
  2. 2. Job analysis <ul><li>Process of collecting job related information like tasks performed and the skills required in a given job. </li></ul>
  3. 3. Questions Job Analysis Should Answer <ul><li>What physical and mental tasks does worker accomplish? </li></ul><ul><li>When is job to be completed? </li></ul><ul><li>Where is job to be accomplished? </li></ul><ul><li>How does worker do job? </li></ul><ul><li>Why is job done? </li></ul><ul><li>What qualifications are needed to perform job? </li></ul>© 2008 by Prentice Hall 4-
  4. 4. The Importance of Job Analysis to HR Managers Job Analysis Work Redesign HR Planning Recruitment Selection Performance Appraisal Job Evaluation Career Planning Training and Development McGraw-Hill/Irwin © 2006 The McGraw-Hill Companies, Inc. All rights reserved.
  5. 5. Steps in Job Analysis <ul><li>Strategic choices (employee involvement, the level of details, past vs. future orientation) </li></ul><ul><li>Information gathering </li></ul><ul><li>Process the information. </li></ul><ul><li>Write job descriptions and job specifications. </li></ul>
  6. 6. <ul><li>Making strategic choices (employee involvement, level of details, when & how often, sources of job data) </li></ul>
  7. 7. Information Gathering <ul><li>Data type </li></ul><ul><li>Type of data collection method </li></ul><ul><li>Who should collect data </li></ul>
  8. 8. Data collection method <ul><li>Observation </li></ul><ul><li>Questionnaire </li></ul><ul><li>Interview </li></ul><ul><li>Checklists </li></ul><ul><li>Diary method </li></ul><ul><li>Position analysis questionnaire </li></ul><ul><li>Management Position Description questionnaire </li></ul>
  9. 9. Prepare Job description <ul><li>Document that states tasks, duties, and responsibilities of job </li></ul>
  10. 10. Content of a Job Description <ul><li>Job Identification </li></ul><ul><li>Job Analysis Date </li></ul><ul><li>Job Summary </li></ul><ul><li>Equipment </li></ul><ul><li>Environment </li></ul><ul><li>Activities </li></ul>
  11. 11. Job Specification <ul><li>Minimum qualifications person should possess to perform particular job </li></ul>
  12. 12. Use information for Job design <ul><li>The process of defining the way work will be performed and the tasks that will be required in a given job </li></ul>
  13. 13. Job design approaches

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