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Aliss AGM 2011 Minutes


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Aliss AGM 2011 Minutes

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Aliss AGM 2011 Minutes

  1. 1. ALISS AGM 16th June 2011 British LibraryAttendingHuw Alexander – Rights & Digital Sales Manager (Sage Publishing); GillBriggs, (Thames Valley University) ; Elizabeth Charles (Birkbeck College);David Clover, (Senate House Library) ; Nick Culliss (HMRC); Nora Daly(Digital Curator, British Library); Heather Dawson (LSE, ALISS Secretary);Polly Geater (UCL); Jennie Grimshaw (British Library, ALISS Treasurer);Barbara Humphries (LSE Library);Angela Joyce (University of Bristol); Lindsay Joyce (Leeds MetropolitanUniversity); Helen Mackin (Barnardos); Thelma May (Anglia RuskinUniversity); Norma Menabney (Queens University, Belfast); Jean Portman(University of Surrey); Warren Riches (University of Surrey); Martha Sedgwick(Senior Manager, Online Products SAGE) Barbara Spina ( SOAS Library)Vivienne Stiemens (Policy Studies Institute); Joanna Tate (SOAS); AngelaUpton (SCIE, ALISS Chair); Liz Verran (Amnesty International); KarenWorden (Universities at Medway); Antonella Yarnold (City University)ApologiesSally Patalong (Coventry University)Committee membershipThe following were re-elected as officers by the AGMAngela Upton – SCIE (Social Care Institute for Excellence) ChairHeather Dawson – LSE Library (Secretary )Jennie Grimshaw - British Library (Treasurer)Helen Mackin - BarnardosNorma Menabney Queens University BelfastJoanna Tate SOASAngela Joyce, University of BristolSally Patalong University of CoventryDuring 2011 Julia Florin resigned from the committee due to a job relocation.The committee thanked her for her generous assistance in creating andtraining members on the use of twitter.ALISS FinanceJennie Grimshaw gave a full report on financial position to the AGM. All accounts has been signed off by the independent auditor John Helms and were accepted by the AGM as correct.IncomeCorporate and personal membership fees and sale of ALISS Quarterly extracopies totalled £4,459 and so covered the cost of producing the journal
  2. 2. (£3,672). The 2010 Summer conference made a profit of £515.00, verysignificantly reduced from £1,397 in 2009, due to increased running costs andfewer non-member delegates.ExpenditureExpenditure on the AGM totalled £804, including £75 in prizes for ALISSQuarterly best articles. Expenditure on the Summer Conference consisted of£1061 for room hire and catering and £124 speakers’ expenses Expenditureon the Christmas Event consisted of a very modest £56.00 for refreshments.It was brought to our attention that ALISS had been liable for Corporation Taxon profits since its foundation in 2005/06. Following advice from ouraccountant and independent examiner Mr John Helm, ALISS changed itsconstitution at the 2010 AGM to trade as a mutual and so limit tax liability toprofits on non-mutual trading. A successful negotiation with HMRC led to ourliability being limited to profits on non-mutual trading from 2009/10 onwards.This reduced the Corporation Tax bill payable in 2010/11 to £172.00.Office costs rose very significantly in 2010/11 due to paying £958.00 forprofessional support in our negotiations with HMRC regarding the CorporationTax bill and the transfer of the accounts from a manual to an electronicsystem. The other costs noted comprise £120 for a subsidised visit toLambeth Palace Library and Exhibition and £110 for committee expenses.Financial PositionAs a resiilt of these factors Expenditure exceeded income by £856.00 in2010/11 due to the need to pay for professional financial advice to regularisethe tax position and set up the accounts on the Finance Coordinator softwarepackage. The profits from the Summer conference were also verysignificantly reduced. Now that the systems are set up and our relationshipwith HMRC is on a sound footing, office costs should reduce in 2011/12.Review of Activities.Heather Dawson provided a brief summary of ALISS Events during2010/2011ConferencesALISS summer conference 2010: Innovations in social policy information andsupportALISS Xmas Special: Developing new resources in difficult timesVisits
  3. 3. Visits took place to the following social science libraries/ information centresand continued to prove very popular.July 2010 Lambeth palace library and exhibitionAugust 2010 City business libraryAugust 2010 RHS Lindley libraryDecember 2010 National Portrait Gallery archiveDecember 2010 BFI LibraryDecember 2010 Goldsmiths Hall and archiveMarch 2011 Bishopsgate InstituteApril 2011 NSPCC LibraryBritish Library census exhibition tourMembership.Despite the financial recession membership had remained relatively stable. Ithad been decided to hold a reserve of funds in the current account to cushionagainst any future cancellations caused by the recession.During 2011 a new student membership for £15 per annum will be launched.JournalALISS continues to publish the journal ALISS Quarterly.Special issues were on EU Information, innovation in difficult times, socialpolicy information sourcesThis year we nominated for the first prize (£50) your article walkingthrough time - Dr Chris Speed which described a new app created byacademics at Edinburgh College of Art (ECA). It applies the satnavtechnology used by Google Earth, but instead of pinpointing where the user ison a current map, it shows where they would have stood two centuries ago.” Life and Loves of a Victorian Clerk: from Nineteenth centurydiarist to blogging sensation, Judith Bottomley Local studiesLibrarian, Westminster City Archives. Won the runner up prize for theinnovative blog which reused archive materials relaunched. Also launched twitter and facebook pages.!/aliss_infoALISS has also joined the SAGE Social Space as a contributor is an opportunity to communicate with a wider audience of social scienceresearchers.
  4. 4. AGM 2011featured the following presentations.These are available on the ALISS website Knowledge: The Evolution of Research, Nora DalyDigital Curator, British LibraryeBooks - the View from SOAS and Bristol, Angela Joyce Subject Librarian -Economics, Finance and Management, University Of Bristol and Joanna TateSubject Librarian - Politics and Economics, SOASDigital Publishing Tomorrow, Huw Alexander – Rights & Digital SalesManager, Martha Sedgwick – Senior Manager, Online Products SAGE.Forthcoming eventsA series of visits are planned including: Bank of England Archive, SOASLibrarySummer 2011 conference planned for July at Coventry University. Web 2.0libraries, librarians and research supportHeather Dawson.ALISS