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Aliss AGM 2011 Minutes

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Aliss AGM 2011 Minutes

  1. 1. ALISS AGM 16th June 2011 British Library Attending Huw Alexander – Rights & Digital Sales Manager (Sage Publishing); Gill Briggs, (Thames Valley University) ; Elizabeth Charles (Birkbeck College); David Clover, (Senate House Library) ; Nick Culliss (HMRC); Nora Daly (Digital Curator, British Library); Heather Dawson (LSE, ALISS Secretary); Polly Geater (UCL); Jennie Grimshaw (British Library, ALISS Treasurer); Barbara Humphries (LSE Library); Angela Joyce (University of Bristol); Lindsay Joyce (Leeds Metropolitan University); Helen Mackin (Barnardos); Thelma May (Anglia Ruskin University); Norma Menabney (Queens University, Belfast); Jean Portman (University of Surrey); Warren Riches (University of Surrey); Martha Sedgwick (Senior Manager, Online Products SAGE) Barbara Spina ( SOAS Library) Vivienne Stiemens (Policy Studies Institute); Joanna Tate (SOAS); Angela Upton (SCIE, ALISS Chair); Liz Verran (Amnesty International); Karen Worden (Universities at Medway); Antonella Yarnold (City University) Apologies Sally Patalong (Coventry University) Committee membership The following were re-elected as officers by the AGM Angela Upton – SCIE (Social Care Institute for Excellence) Chair Heather Dawson – LSE Library (Secretary ) Jennie Grimshaw - British Library (Treasurer) Helen Mackin - Barnardos Norma Menabney Queens University Belfast Joanna Tate SOAS Angela Joyce, University of Bristol Sally Patalong University of Coventry During 2011 Julia Florin resigned from the committee due to a job relocation. The committee thanked her for her generous assistance in creating and training members on the use of twitter. ALISS Finance Jennie Grimshaw gave a full report on financial position to the AGM. All accounts has been signed off by the independent auditor John Helms and were accepted by the AGM as correct. Income Corporate and personal membership fees and sale of ALISS Quarterly extra copies totalled £4,459 and so covered the cost of producing the journal
  2. 2. (£3,672). The 2010 Summer conference made a profit of £515.00, very significantly reduced from £1,397 in 2009, due to increased running costs and fewer non-member delegates. Expenditure Expenditure on the AGM totalled £804, including £75 in prizes for ALISS Quarterly best articles. Expenditure on the Summer Conference consisted of £1061 for room hire and catering and £124 speakers’ expenses Expenditure on the Christmas Event consisted of a very modest £56.00 for refreshments. It was brought to our attention that ALISS had been liable for Corporation Tax on profits since its foundation in 2005/06. Following advice from our accountant and independent examiner Mr John Helm, ALISS changed its constitution at the 2010 AGM to trade as a mutual and so limit tax liability to profits on non-mutual trading. A successful negotiation with HMRC led to our liability being limited to profits on non-mutual trading from 2009/10 onwards. This reduced the Corporation Tax bill payable in 2010/11 to £172.00. Office costs rose very significantly in 2010/11 due to paying £958.00 for professional support in our negotiations with HMRC regarding the Corporation Tax bill and the transfer of the accounts from a manual to an electronic system. The other costs noted comprise £120 for a subsidised visit to Lambeth Palace Library and Exhibition and £110 for committee expenses. Financial Position As a resiilt of these factors Expenditure exceeded income by £856.00 in 2010/11 due to the need to pay for professional financial advice to regularise the tax position and set up the accounts on the Finance Coordinator software package. The profits from the Summer conference were also very significantly reduced. Now that the systems are set up and our relationship with HMRC is on a sound footing, office costs should reduce in 2011/12. Review of Activities. Heather Dawson provided a brief summary of ALISS Events during 2010/2011 Conferences ALISS summer conference 2010: Innovations in social policy information and support ALISS Xmas Special: Developing new resources in difficult times Visits
  3. 3. Visits took place to the following social science libraries/ information centres and continued to prove very popular. July 2010 Lambeth palace library and exhibition August 2010 City business library August 2010 RHS Lindley library December 2010 National Portrait Gallery archive December 2010 BFI Library December 2010 Goldsmiths Hall and archive March 2011 Bishopsgate Institute April 2011 NSPCC Library British Library census exhibition tour Membership. Despite the financial recession membership had remained relatively stable. It had been decided to hold a reserve of funds in the current account to cushion against any future cancellations caused by the recession. During 2011 a new student membership for £15 per annum will be launched. Journal ALISS continues to publish the journal ALISS Quarterly. Special issues were on EU Information, innovation in difficult times, social policy information sources This year we nominated for the first prize (£50) your article walking through time - Dr Chris Speed which described a new app created by academics at Edinburgh College of Art (ECA). It applies the satnav technology used by Google Earth, but instead of pinpointing where the user is on a current map, it shows where they would have stood two centuries ago.” http://www.alissnet.org.uk/uploadedFiles/Aliss_Quarterly/completeproof.april2 010.pdf The Life and Loves of a Victorian Clerk: from Nineteenth century diarist to blogging sensation, Judith Bottomley Local studies Librarian, Westminster City Archives. Won the runner up prize for the innovative blog which reused archive materials http://www.westminster.gov.uk/services/libraries/archives/victorian-clerk/ Website Website relaunched. Also launched twitter and facebook pages. http://twitter.com/#!/aliss_info ALISS has also joined the SAGE Social Space as a contributor http://www.socialsciencespace.com/ This is an opportunity to communicate with a wider audience of social science researchers.
  4. 4. AGM 2011 featured the following presentations. These are available on the ALISS website http://www.alissnet.org.uk Growing Knowledge: The Evolution of Research, Nora Daly Digital Curator, British Library eBooks - the View from SOAS and Bristol, Angela Joyce Subject Librarian - Economics, Finance and Management, University Of Bristol and Joanna Tate Subject Librarian - Politics and Economics, SOAS Digital Publishing Tomorrow, Huw Alexander – Rights & Digital Sales Manager, Martha Sedgwick – Senior Manager, Online Products SAGE. Forthcoming events A series of visits are planned including: Bank of England Archive, SOAS Library Summer 2011 conference planned for July at Coventry University. Web 2.0 libraries, librarians and research support Heather Dawson. ALISS Secretary h.dawson@lse.ac.uk

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