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ALISS AGM Minutes 2013

  1. 1. ALISS AGM 22nd May 2013 Senate House Attending Victoria Bird, SOAS (ALISS Committee) Geoff Browell, King’s College London Archives (speaker) Victoria Carolan, LSE Library Jenny Collieson, SCIE Laura Cowdrey, National Archives (speaker) Justin Clegg, British Library CJ Crenell, Science Museum Heather Dawson, LSE Library (ALISS Committee) Katie Edwards, University of Kent Ed Fay Digital Library manager, LSE (Speaker) Jane Gallagher, University of Kent Jennie Grimshaw,, British Library (ALISS Committee) Lisa Hawksworth, University of Liverpool Paul Horsler, LSE Library Anna Jones, University of Cambridge Jo Klett, University of Liverpool Helen Mackin, Barnardos (ALISS Committee) Angela Joyce University of Bristol (ALISS Committee) Robert MacLean, Glasgow University. Norma Menabney, Queens University Belfast (ALISS Committee) Bill Mortimer, University of Bedfordshire Owen Munday, Birkbeck College Sally Patalong, Coventry University (ALISS Committee) Heather Rowland, Society of Antiquaries Katie Sambrook, King’s College London (Speaker) Helen Stephen, Goldsmiths College Jo Tate, LSE Library (ALISS Committee) Angela Upton, SCIE (ALISS Chair) Nick White, LSE Archives Farzana Whitfield, SOAS Elizabeth Williams, Goldsmiths College Committee membership The following were re-elected as officers by the AGM Angela Upton – SCIE (Social Care Institute for Excellence) stood down as chair due to her impending early retirement. The committee thanked her for all her hard work over the years. Sally Patalong Coventry University took over as the new chair. Heather Dawson – LSE Library (Secretary) Jennie Grimshaw - British Library stood down as Treasurer due to her impending retirement but remained on the committee as an ordinary member.
  2. 2. Her place as treasurer will be taken by Jo Tate LSE Helen Mackin - Barnardos Norma Menabney Queens University Belfast Angela Joyce, University of Bristol Victoria Bird, SOAS library The following new volunteers were accepted to the committee Jenny Collison, SCIE Lisa Hawksworth, University of Liverpool Independent member Brenda Spooner stood down from the committee ALISS Finance A thorough report and statement of accounts for the year up to march 2013 was presented by Jennie Grimshaw. This has been verified by the independent financial examiner John Helm ACA and was approved by the AGM Income Corporate and personal membership fees and sale of ALISS Quarterly extra copies totalled £4361 and so covered the cost of producing the journal (£3,691). Printing costs of the journal were significantly reduced by a decision to cut the number of copies produced to 150 from 200. The 2013 Summer conference made a surplus of £1,460, an increase from £608 in 2012. Expenditure on the AGM totalled £1,289 comprising £75 in prizes for ALISS Quarterly best articles, £1138 for catering and £76 speakers’ expenses. Expenditure on the Summer Conference consisted of £628 for catering (the room was free) and £62 travelling expenses. Expenditure on the Christmas Event consisted of £184 for room hire, £94 for speakers’ expenses and £15 for refreshments. Office costs consisted of £50 for Finance Coordinator technical support and £384 for accounting advice and assistance. Cash at bank at 31 March 2013 amounted to £8,135. Review of Activities. Heather Dawson Presented a review of events Conferences ALISS One Day Summer Conference 2012: Supporting Diverse student populations conference/
  3. 3. Xmas event: Selection Policies in the Digital Age – Building a Hybrid library the-digital-age-building-a-hybrid-library/ Visits Visits took place to the following social science libraries/ information centres and continued to prove very popular. Royal College of Physicians Library, Wallace Collection Archive Wiener Library School of Slavonic and east European Studies Library Croydon College BFI Library Courthauld Institute Library British Library Mughal Exhibition guided tour and India Office visit Institute of Education Archives Bethlem Hospital Archives- University of Sussex Library and mass observation archive Membership. 2013 2012 Membership Corporate membership 101 108 Individual 33 31 Student 1 1 Total 135 140 Attendance Attendance at AGM 32 28 Attendance at Summer Conference 35 26 Attendance at Christmas event 27 28 Total 94 82 . Journal ALISS continues to publish the journal ALISS Quarterly Special issues were on Engaging with users: new and innovative approaches Supporting diverse library user populations Collections in the digital age Supporting the new research environment This year we nominated
  4. 4. First prize “Help! I’ve Got an Assignment to do…” Info Skills at the University of East London Catherine Walsh Interim Director of Library and Learning Services University of East London Aliss Quarterly January 2012 vol.7 no.2 In July 2011 UEL’s Library and Learning Services team received the UC&R Innovation Award for its web based resource, Info skills, This article outlines the background to the project and the development of was particularly commended for its emphasis in involving subject librarians in ‘owning and developing’ the resource, using a range of media to attract different types of student’ and using videos of students and lecturers to encourage interest Second Prize Historical Baggage: Taking the librarian to the learner vol.7 no.4 July 2012 Thomas Butler, Head of Libraries and Learning Resources, Croydon College This paper was given at the ALISS 2012: Engaging with Library users: New and innovative approaches. The powerpoint slides can be viewed online at heatherdawson/historical-baggage. It describes in an entertaining way how Croydon College developed a roving librarian service while maintaining high levels of customer service. Past issues of ALISS Quarterly can be viewed online The second article is on open access quarterly/aliss-quarterly-past-issues/ Website The website was revamped and moved (due to the outstanding assistance of Victoria Bird) to a free word Press service. Back issues of the journal made available on issu. And a free conference archive established on slideshare. Twitter updates sent out regularly. A higher education news service created and monthly new letters sent out. Forthcoming Activities
  5. 5. A series of visits are planned including: Royal Asiatic Society, William Morris Gallery Archive Summer conference July Senate House: Librarians supporting evolving research needs Heather Dawson. ALISS Secretary