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ALISS AGM Minutes 2013


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minutes from the ALI

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ALISS AGM Minutes 2013

  1. 1. ALISS AGM 22ndMay 2013Senate HouseAttendingVictoria Bird, SOAS (ALISS Committee)Geoff Browell, King’s College London Archives (speaker)Victoria Carolan, LSE LibraryJenny Collieson, SCIELaura Cowdrey, National Archives (speaker)Justin Clegg, British LibraryCJ Crenell, Science MuseumHeather Dawson, LSE Library (ALISS Committee)Katie Edwards, University of KentEd Fay Digital Library manager, LSE (Speaker)Jane Gallagher, University of KentJennie Grimshaw,, British Library (ALISS Committee)Lisa Hawksworth, University of LiverpoolPaul Horsler, LSE LibraryAnna Jones, University of CambridgeJo Klett, University of LiverpoolHelen Mackin, Barnardos (ALISS Committee)Angela Joyce University of Bristol (ALISS Committee)Robert MacLean, Glasgow University.Norma Menabney, Queens University Belfast (ALISS Committee)Bill Mortimer, University of BedfordshireOwen Munday, Birkbeck CollegeSally Patalong, Coventry University (ALISS Committee)Heather Rowland, Society of AntiquariesKatie Sambrook, King’s College London (Speaker)Helen Stephen, Goldsmiths CollegeJo Tate, LSE Library (ALISS Committee)Angela Upton, SCIE (ALISS Chair)Nick White, LSE ArchivesFarzana Whitfield, SOASElizabeth Williams, Goldsmiths CollegeCommittee membershipThe following were re-elected as officers by the AGMAngela Upton – SCIE (Social Care Institute for Excellence) stood down aschair due to her impending early retirement. The committee thanked her for allher hard work over the years. Sally Patalong Coventry University took over asthe new chair.Heather Dawson – LSE Library (Secretary)Jennie Grimshaw - British Library stood down as Treasurer due to herimpending retirement but remained on the committee as an ordinary member.
  2. 2. Her place as treasurer will be taken by Jo Tate LSEHelen Mackin - BarnardosNorma Menabney Queens University BelfastAngela Joyce, University of BristolVictoria Bird, SOAS libraryThe following new volunteers were accepted to the committeeJenny Collison, SCIELisa Hawksworth, University of LiverpoolIndependent member Brenda Spooner stood down from the committeeALISS FinanceA thorough report and statement of accounts for the year up to march 2013was presented by Jennie Grimshaw. This has been verified by theindependent financial examiner John Helm ACA and was approved by theAGMIncomeCorporate and personal membership fees and sale of ALISS Quarterly extracopies totalled £4361 and so covered the cost of producing the journal(£3,691). Printing costs of the journal were significantly reduced by a decisionto cut the number of copies produced to 150 from 200. The 2013 Summerconference made a surplus of £1,460, an increase from £608 in 2012.Expenditure on the AGM totalled £1,289 comprising £75 in prizes for ALISSQuarterly best articles, £1138 for catering and £76 speakers’ expenses.Expenditure on the Summer Conference consisted of £628 for catering (theroom was free) and £62 travelling expenses. Expenditure on the ChristmasEvent consisted of £184 for room hire, £94 for speakers’ expenses and £15for refreshments.Office costs consisted of £50 for Finance Coordinator technical support and£384 for accounting advice and assistance.Cash at bank at 31 March 2013 amounted to £8,135.Review of Activities.Heather Dawson Presented a review of eventsConferencesALISS One Day Summer Conference 2012: Supporting Diversestudent populations
  3. 3. Xmas event: Selection Policies in the Digital Age – Building a Hybrid library took place to the following social science libraries/ information centresand continued to prove very popular.Royal College of Physicians Library,Wallace Collection ArchiveWiener LibrarySchool of Slavonic and east European Studies LibraryCroydon CollegeBFI LibraryCourthauld Institute LibraryBritish Library Mughal Exhibition guided tour and India Office visitInstitute of Education ArchivesBethlem Hospital Archives- University of Sussex Library and massobservation archiveMembership.2013 2012MembershipCorporate membership 101 108Individual 33 31Student 1 1Total 135 140AttendanceAttendance at AGM 32 28Attendance at SummerConference35 26Attendance at Christmas event 27 28Total 94 82.JournalALISS continues to publish the journal ALISS QuarterlySpecial issues were onEngaging with users: new and innovative approachesSupporting diverse library user populationsCollections in the digital ageSupporting the new research environmentThis year we nominated
  4. 4. First prize “Help! I’ve Got an Assignment to do…” Info Skills at theUniversity ofEast London WalshInterim Director of Library and Learning ServicesUniversity of East LondonAliss Quarterly January 2012 vol.7 no.2In July 2011 UEL’s Library and Learning Services team received the UC&RInnovation Awardfor its web based resource, Info skills,This article outlines the background to theproject and the development of was particularly commended for itsemphasis in involving subject librarians in ‘owning and developing’ theresource, using a range of media to attract different types of student’ andusing videos of students and lecturers to encourage interestSecond Prize Historical Baggage: Taking the librarian to the learnervol.7 no.4 July 2012Thomas Butler, Head of Libraries and Learning Resources, Croydon CollegeThis paper was given at the ALISS 2012: Engaging with Library users: Newand innovative approaches. The powerpoint slides can be viewed online at heatherdawson/historical-baggage.It describes in an entertaining way how Croydon College developed a rovinglibrarian service while maintaining high levels of customer service.Past issues of ALISS Quarterly can be viewed online second article is on open access website was revamped and moved (due to the outstanding assistance ofVictoria Bird) to a free word Press service. Backissues of the journal made available on issu. And a free conference archiveestablished on slideshare. Twitter updates sent out regularly. A freescoop.ithigher education news service created and monthly new letters sent out.Forthcoming Activities
  5. 5. A series of visits are planned including: Royal Asiatic Society, William MorrisGallery ArchiveSummer conference July Senate House: Librarians supporting evolvingresearch needsHeather Dawson.ALISS