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Aliss AGM 2012 minutes

  1. 1. ALISS AGM 11th June 2012 British Library Attending Lucy Ayre (LSE Library), Vonnie Bee (LSE Library), Victoria Bird (SOAS) Thomas Butler (Croydon College), Ruth Chell (Keele University), Samuel Caulkin (Croydon College), Timothy Collinson University of Portsmouth) Nick Cullis, (HMRC), Heather Dawson, (LSE Library, ALISS Secretary), Jackie Dunn (Newcastle University), Diana Elliott (Croydon College), Emma Furderer (London South Bank University), Jennie Grimshaw (British Library, ALISS treasurer), Honor Hania (University of Glasgow), Erika Jagielko (University of Glasgow), Angela Joyce (University of Bristol, ALISS Committee), Jeremy Larkin (Centre for Policy on Ageing), Helen Mackin (Barnardos, ALISS Committee), Rachel Nelligan (UCL), Hend Pagdin (Buckinghamshire New University), Sally Patalong (Coventry University, ALISS Committee), Jean Portman, (University of Surrey), Jane Shelley (Anglia Ruskin University), Ros Smith (London South Bank University), Brenda Spooner ( London South Bank University), Christine Stevenson (University of Sunderland), Vivienne Stiemens (Policy Studies Institute), Joanna Tate (LSE Library, ALISS Committee), Angela Upton, (SCIE, ALISS Chair), Rebecca Ursell (Proquest), Kate Walker (University of Southampton), Emily White (Universityof Portsmouth) Helen Webb (University of Sussex). Apologies Norma Menabney Queens University, Belfast. Committee membership The following were re-elected as officers by the AGM Angela Upton – SCIE (Social Care Institute for Excellence) Chair Heather Dawson – LSE Library (Secretary ) Jennie Grimshaw - British Library (Treasurer) Jennie is due to retire during 2012/13 art which point she will hand over to Joanna Tate Helen Mackin - Barnardos Norma Menabney Queens University Belfast Joanna Tate LSE Angela Joyce, University of Bristol Sally Patalong University of Coventry Victoria Bird SOAS was welcomed as a new committee member Margaret Anderson Queens University Belfast stood down due to new work commitments. The committee praised her contribution to organising events over the years.
  2. 2. ALISS Finance Jennie Grimshaw gave a full report on financial position to the AGM. All accounts has been signed off by the independent auditor John Helms and were accepted by the AGM as correct. Income Corporate and personal membership fees and sale of aliss quarterly totalled £4,544 the 2011 summer conference made a profit of £852 Expenditure Expenditure on the AGM totalled £1019 expenditure on the summer conference was £455 for catering and £13 speakers expenses. Expenditure on the Christmas event was £182. Public health seminar expenditure £156 Costs of developing a new website was £1000. Accounting advice £396 plus technical support £50 Financial Position Cash at bank 31 march 7,807 This led to a deficit of 1,120 The main cause of this was increased website fees. £500 was a one off fee. Increased catering costs One off public health seminar costs Decreased income from the summer conference due to lower attendance. This was believed to be due to the financial situation. Membership relatively steady some decreased corporate membership from the charity sector offset by increased individual membership However if deficits contine membership fees may need to rise in the next financial year. Non members attendance fees will be raised at all events. Review of Activities. Heather Dawson provided a brief summary of ALISS Events during 2011/12 Conferences ALISS One Day Summer Conference 2011: Social Media, Libraries Librarians and Research Support. Papers online at Global Health Public workshop took place at the British Library in November 2011 Provided free training on key databases including Informit, OECD Handouts online at:
  3. 3. Xmas Special: Open Doors – Gateways to Social Science Information online Presentations included demonstrations of leading social science portals. These included. Third Sector Knowledge Portal; DERA (Institute of Education) and Connected Histories: Sources for Building British History, 1500-1900 papers online at Visits Visits took place to the following social science libraries/ information centres and continued to prove very popular. Visits took place to the following social science libraries/ information centres and continued to prove very popular. SOAS Library and archives July 2011 Stanley Kubrick Archive University of the Arts August 2011 Supreme Court Library August 2011 Bank of England Archive September 2011 Imperial War Museum December 2011 French Institut March 2012 Guardian Archive April 2012 University of Surrey Library and special collections March 2012 School of Slavonic and East European Studies Library June 2012 Croydon College June 2012 Membership. During 2011-12 we were able to retain membership fees at the same cost. This encouraged more individual members to join. Efforts are continuing to contact pressure groups and more universities across the UK. Student membership will be promoted in the future. Journal ALISS continues to publish the journal ALISS Quarterly Special issues were on Supporting Researchers: eBooks Today and the Digital Promises of Tomorrow Social Media, Libraries, Librarians and Research Support New developments: Library orientation/ information literacy This year we nominated for the first prize (£50) Exterminating Boredom: synergy and creativity in an academic library October 2011 Emily C. White, Library Assistant, University of Portsmouth Timothy Collinson, Faculty Librarian, University of Portsmouth
  4. 4. This helps libraries who are stuck in a rut with induction! Describing a number of innovative projects at the university of Portsmouth The second prize winner Ask Scotland: the National Virtual Reference Service April 2011 Gillian Hanlon, Information Officer, Slainte Website Twitter account maintained!/aliss_info Working with Sage Social Space to post weekly social science internet updates on key websites. AGM 2012 featured the following presentations. These are available on the ALISS website Angela Joyce, University of Bristol, Dear Mr Angela. on the use of social media, as well as more traditional methods, to engage with international students. Thomas Butler, Head of Libraries and Learning Resources, Croydon College Historical baggage on the replacement of traditional issue desks with self- service and roving help. Helen Webb, Research Support Supervisor, University of Sussex on the creation of the Research Hive as a social space for researchers in the library. Jennie Grimshaw showcased the new Social Welfare at the BL portal. Forthcoming events A series of visits are planned including: Royal College of Physicians Library, Wallace Collection, Wiener Library Summer 2011 conference planned for August Supporting diverse student populations. Heather Dawson. ALISS Secretary