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Oracle applications sla r12 SLA- demos

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Oracle applications sla r12 SLA- demos

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Oracle applications sla r12 SLA- demos

  1. 1. SUBLEDGER ACCOUNTING Part 2 – Demo’s Oracle Applications R12 By P.Karthikeyan Karthikeyanp1981@gmail.com www.erpstuff.com 1 info@erpstuff.com
  2. 2. ERPstuff Forums ERPstuff Forums since March-2006 providing free membership to access Oracle ERP community discussion with many tutorials and white papers. For more information regarding our other services please visit us, www.erpstuff.com info@erpstuff.com www.erpstuff.com 2 info@erpstuff.com
  3. 3. AGENDA ∗ Demo 1 – Create Responsibilities and User Name ∗ Demo 2 – How to copy an Accounting Method ∗ Demo 3 – How to Validate an Application Accounting Definition (AAD) ∗ Demo 4 – How to Create a New Accounting Method ∗ Demo 5 – Define Multi Period Accounting ∗ Demo 6 – Create Report Definition ∗ Demo 7 – Create Manual Journal Entries ∗ Demo 8 – Replacement of Disabled Accounts ∗ Demo 9 – Transfer of Journal Entries to General Ledger ∗ Demo 10 – Multiple Accounting Representation ∗ Demo 11 – Accounting Entry Inquiry www.erpstuff.com 3 info@erpstuff.com
  4. 4. Demo 1 CREATE RESPONSIBILITIES AND USER NAME www.erpstuff.com 4 info@erpstuff.com
  5. 5. Create a new Payables Responsibility from System Administrator Responsibility www.erpstuff.com 5 info@erpstuff.com
  6. 6. Create a new Receivables Responsibility from System Administrator Responsibility www.erpstuff.com 6 info@erpstuff.com
  7. 7. Create a new Assets Responsibility from System Administrator Responsibility www.erpstuff.com 7 info@erpstuff.com
  8. 8. Create a new User Name and assign the responsibilities previously created along with System Administrator Responsibility www.erpstuff.com 8 info@erpstuff.com
  9. 9. Demo 2 HOW TO COPY AN SLA METHOD www.erpstuff.com 9 info@erpstuff.com
  10. 10. Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsiblity www.erpstuff.com 10 info@erpstuff.com
  11. 11. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Method www.erpstuff.com 11 info@erpstuff.com
  12. 12. System defaults the below screen, from which one can select an Existing SLA Method www.erpstuff.com 12 info@erpstuff.com
  13. 13. Selected the Standard Accrual Method and Click FIND button www.erpstuff.com 13 info@erpstuff.com
  14. 14. Now to copy the Standard Accrual Method provided by oracle, Click COPY button www.erpstuff.com 14 info@erpstuff.com
  15. 15. System Displays the below screen …. www.erpstuff.com 15 info@erpstuff.com
  16. 16. Enter a Name for your Method Code and Name and Click DONE button www.erpstuff.com 16 info@erpstuff.com
  17. 17. System has copied from Oracle and Created a new accounting Method with the name we have provided in the earlier step. You can see the Owner field is now turned to as USER www.erpstuff.com 17 info@erpstuff.com
  18. 18. Copying an SLA Method does not mean, that every component gets copied with Owner as User, hence if we require the Application Accounting Definition (AAD) to be copied, click the APPLICATION ACCOUNTING DEFINITION button www.erpstuff.com 18 info@erpstuff.com
  19. 19. Click COPY button, in order to copy this AAD, currently you can see the AAD is has the Owner as Oracle… www.erpstuff.com 19 info@erpstuff.com
  20. 20. Enter the Definition Code and Name for the Copied Version of the AAD and Click DONE button www.erpstuff.com 20 info@erpstuff.com
  21. 21. AAD has now been copied and the Owner now appears as User, which allows us to make modifications to AAD www.erpstuff.com 21 info@erpstuff.com
  22. 22. Insert a new Row in the newly copied SLA Method, so that we can include our newly copied AAD. www.erpstuff.com 22 info@erpstuff.com
  23. 23. Newly copied AAD has been added to the SLA Method www.erpstuff.com 23 info@erpstuff.com
  24. 24. Since we have made a copy an existing AAD for Payables, we can either End Date or Delete the Oracle Owned AAD for Payables from our SLA Method. Select the AAD and click Delete icon from the Toolbar. www.erpstuff.com 24 info@erpstuff.com
  25. 25. The Oracle owned AAD for Payables is now removed from the List…. www.erpstuff.com 25 info@erpstuff.com
  26. 26. Likewise, I have made copies of the other AAD’s related to Receivables and Assets, so every AAD has the Owner as USER now www.erpstuff.com 26 info@erpstuff.com
  27. 27. Click the JOURNAL LINE DEFINITION Button www.erpstuff.com 27 info@erpstuff.com
  28. 28. Click COPY DEFINITION button, in order to make a copy of the Journal Line Definition www.erpstuff.com 28 info@erpstuff.com
  29. 29. Enter values for Definition Code and Definition Name and Click DONE button www.erpstuff.com 29 info@erpstuff.com
  30. 30. New Journal Line Definition has been now created, with Owner as USER www.erpstuff.com 30 info@erpstuff.com
  31. 31. Insert a new record to the Journal Line Definition and select the new JLD from LOV www.erpstuff.com 31 info@erpstuff.com
  32. 32. Newly created JLD has now been assigned www.erpstuff.com 32 info@erpstuff.com
  33. 33. Select the existing JLD and click the Delete Icon from the Toolbar to remove it…. www.erpstuff.com 33 info@erpstuff.com
  34. 34. Oracle Owned JLD has been removed www.erpstuff.com 34 info@erpstuff.com
  35. 35. Select a record from Journal Line Type region and Click LINE TYPE button www.erpstuff.com 35 info@erpstuff.com
  36. 36. This is an oracle seeded Journal Line Type, to make a copy of it, Click the COPY button www.erpstuff.com 36 info@erpstuff.com
  37. 37. Enter values for Line Type Code and Name and Click DONE button www.erpstuff.com 37 info@erpstuff.com
  38. 38. New Journal Line Type has been created, the owner now appears as USER www.erpstuff.com 38 info@erpstuff.com
  39. 39. Click LINE DESCRIPTION button www.erpstuff.com 39 info@erpstuff.com
  40. 40. To copy the Journal Line Description click COPY button www.erpstuff.com 40 info@erpstuff.com
  41. 41. Enter values for Description Code and Name and Click DONE button www.erpstuff.com 41 info@erpstuff.com
  42. 42. New Journal Line Description is now created with Owner as USER www.erpstuff.com 42 info@erpstuff.com
  43. 43. Insert a new Row in the Journal Line Assignments region www.erpstuff.com 43 info@erpstuff.com
  44. 44. Assign the newly created Journal Line Type, press TAB key www.erpstuff.com 44 info@erpstuff.com
  45. 45. Assign the newly created Journal Line Description www.erpstuff.com 45 info@erpstuff.com
  46. 46. Click ACCOUNT DERIVATION RULE button for the Standard Journal Line Type ACCRUAL www.erpstuff.com 46 info@erpstuff.com
  47. 47. In order to copy the Account Derivation Rule click COPY button www.erpstuff.com 47 info@erpstuff.com
  48. 48. Enter values for Rule Code and Name and Click DONE button www.erpstuff.com 48 info@erpstuff.com
  49. 49. New Account Derivation Rule has been Created with Owner as USER www.erpstuff.com 49 info@erpstuff.com
  50. 50. Select the Newly Created Journal Line Type and Click Account Derivation Rules TAB www.erpstuff.com 50 info@erpstuff.com
  51. 51. Insert a new Record www.erpstuff.com 51 info@erpstuff.com
  52. 52. Enter “All Segments” value for the Segment field and press TAB Key www.erpstuff.com 52 info@erpstuff.com
  53. 53. Select the newly created Accounting Rule …… www.erpstuff.com 53 info@erpstuff.com
  54. 54. Select the Accrual Journal Line Type provided by Oracle and Click delete icon from toolbar www.erpstuff.com 54 info@erpstuff.com
  55. 55. The seeded Journal Line Type has been removed www.erpstuff.com 55 info@erpstuff.com
  56. 56. Demo 3 HOW TO VALIDATE AN APPLICATION ACCOUNTING DEFINITION (AAD) www.erpstuff.com 56 info@erpstuff.com
  57. 57. Switch Responsibility to Karthikeyan Payables www.erpstuff.com 57 info@erpstuff.com
  58. 58. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Method www.erpstuff.com 58 info@erpstuff.com
  59. 59. Query for the Accounting Method we have created…. www.erpstuff.com 59 info@erpstuff.com
  60. 60. Click on APPLICATION ACCOUNTING DEFINITION Button www.erpstuff.com 60 info@erpstuff.com
  61. 61. Click VALIDATE button, which will change the Validation Status …… www.erpstuff.com 61 info@erpstuff.com
  62. 62. Validation Status of the Accounting method is changed to VALID now … www.erpstuff.com 62 info@erpstuff.com
  63. 63. Alternatively, you can validate the Application Accounting Definition by clicking on the View Menu www.erpstuff.com 63 info@erpstuff.com
  64. 64. Select Requests option from View Menu … www.erpstuff.com 64 info@erpstuff.com
  65. 65. Click SUBMIT A NEW REQUEST button www.erpstuff.com 65 info@erpstuff.com
  66. 66. Select Single Request option and Click OK button www.erpstuff.com 66 info@erpstuff.com
  67. 67. Type / Select the Request Name as shown below www.erpstuff.com 67 info@erpstuff.com
  68. 68. Select the Parameters as per your requirement or run it with below defaults and Click OK button www.erpstuff.com 68 info@erpstuff.com
  69. 69. Click SUBMIT button www.erpstuff.com 69 info@erpstuff.com
  70. 70. Click NO www.erpstuff.com 70 info@erpstuff.com
  71. 71. Click FIND button www.erpstuff.com 71 info@erpstuff.com
  72. 72. Wait for the Request to get Completed ….. www.erpstuff.com 72 info@erpstuff.com
  73. 73. Upon Completion, Click VIEW OUTPUT button www.erpstuff.com 73 info@erpstuff.com
  74. 74. Review the Output, the last Column should have the status as Valid for your Application Accounting Method, else system would not be able to generate Accounting entries as expected….. www.erpstuff.com 74 info@erpstuff.com
  75. 75. Demo 4 CREATE A NEW SUB LEDGER ACCOUNTING METHOD www.erpstuff.com 75 info@erpstuff.com
  76. 76. I would like to call the below Structure as REVERSE SLA PYRAMID, since for configuration purposes, we have to follow a Top down approach. Each and every Component displayed here has to be Defined in the same order for us to create our own Subledger Accounting Method JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 76 info@erpstuff.com
  77. 77. Step 1 – Setup a New JOURNAL LINE TYPE JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 77 info@erpstuff.com
  78. 78. Switch Responsibility to newly created “KARTHIKEYAN PAYABLES” Responsibility www.erpstuff.com 78 info@erpstuff.com
  79. 79. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Journal Line Types www.erpstuff.com 79 info@erpstuff.com
  80. 80. Click NEW button www.erpstuff.com 80 info@erpstuff.com
  81. 81. Make Sure you have all necessary information required for creating a Line Type. www.erpstuff.com 81 info@erpstuff.com
  82. 82. Select Event Class as INVOICES www.erpstuff.com 82 info@erpstuff.com
  83. 83. Enter LINE TYPE CODE as shown below…. It is suggested to follow a proper naming convention… www.erpstuff.com 83 info@erpstuff.com
  84. 84. Enter NAME as shown below www.erpstuff.com 84 info@erpstuff.com
  85. 85. Enter the DESCRIPTION for identifying purposes …. www.erpstuff.com 85 info@erpstuff.com
  86. 86. Enter ACCOUNTING CLASS AND ROUNDING CLASS as ITEM EXPENSE www.erpstuff.com 86 info@erpstuff.com
  87. 87. Keep the defaults as it is, and SAVE your Changes … www.erpstuff.com 87 info@erpstuff.com
  88. 88. Created another Journal Line Type for Credit Line www.erpstuff.com 88 info@erpstuff.com
  89. 89. Step 2 – Setup a New JOURNAL ENTRY DESCRIPTION JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 89 info@erpstuff.com
  90. 90. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Journal Entry Descriptions www.erpstuff.com 90 info@erpstuff.com
  91. 91. Click NEW button www.erpstuff.com 91 info@erpstuff.com
  92. 92. Make Sure you have all necessary information before configuration… www.erpstuff.com 92 info@erpstuff.com
  93. 93. Enter JOURNAL DESCRIPTION CODE AND JOURNAL DESCRIPTION NAME as shown below…. www.erpstuff.com 93 info@erpstuff.com
  94. 94. Enter the DESCRIPTION as shown below …. www.erpstuff.com 94 info@erpstuff.com
  95. 95. Enter the PRIORITY as 1 and Click DETAILS button www.erpstuff.com 95 info@erpstuff.com
  96. 96. This is a screen, where we are going to construct how the Descriptions are to be generated … www.erpstuff.com 96 info@erpstuff.com
  97. 97. I have selected the Value type as constant, and typed the text which should appear as Descriptions ….Save the changes and close this form… www.erpstuff.com 97 info@erpstuff.com
  98. 98. Save the Changes and Close this form … www.erpstuff.com 98 info@erpstuff.com
  99. 99. Step 3 – Setup a New ACCOUNTING DERIVATION RULE JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 99 info@erpstuff.com
  100. 100. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Journal Entry Setups > Account Derivation Rules www.erpstuff.com 100 info@erpstuff.com
  101. 101. Click NEW button www.erpstuff.com 101 info@erpstuff.com
  102. 102. Enter the RULE CODE, RULE NAME AND DESCRIPTION as shown below ….. www.erpstuff.com 102 info@erpstuff.com
  103. 103. Select the SEGMENT option… www.erpstuff.com 103 info@erpstuff.com
  104. 104. Select the Value as COST CENTER SEGMENT www.erpstuff.com 104 info@erpstuff.com
  105. 105. Select the Priority as “1” , keep the Value Type as SOURCE and Click LOV button under the Value field… www.erpstuff.com 105 info@erpstuff.com
  106. 106. Select the Value “Invoice Liability Account” and Click OK www.erpstuff.com 106 info@erpstuff.com
  107. 107. Select the SEGMENT field… www.erpstuff.com 107 info@erpstuff.com
  108. 108. Select the value as “COST CENTER SEGMENT” for Segment Field… www.erpstuff.com 108 info@erpstuff.com
  109. 109. Step 4 – Setup a New JOURNAL LINE DEFINITION JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 109 info@erpstuff.com
  110. 110. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Journal Line Definitions www.erpstuff.com 110 info@erpstuff.com
  111. 111. Click NEW button www.erpstuff.com 111 info@erpstuff.com
  112. 112. Make sure you defined all previous setups before setting up this part … www.erpstuff.com 112 info@erpstuff.com
  113. 113. Select the Event Class as “INVOICES” and Event Type as “ALL” www.erpstuff.com 113 info@erpstuff.com
  114. 114. Enter DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below …. www.erpstuff.com 114 info@erpstuff.com
  115. 115. Select the Journal Line Type which we have defined earlier …… www.erpstuff.com 115 info@erpstuff.com
  116. 116. Select the Journal Line Description which we have defined earlier …… www.erpstuff.com 116 info@erpstuff.com
  117. 117. Select the Account Derivation Rule which we have defined earlier …… www.erpstuff.com 117 info@erpstuff.com
  118. 118. Select the Seeded Account Derivation Rule for the Debit Line Type www.erpstuff.com 118 info@erpstuff.com
  119. 119. Select the Credit Journal Line Type we defined earlier … www.erpstuff.com 119 info@erpstuff.com
  120. 120. Select the Seeded Account Derivation Rule for the Credit Line Type … www.erpstuff.com 120 info@erpstuff.com
  121. 121. Step 5 – Setup a New APPLICATION ACCOUNTING DEFINITION JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 121 info@erpstuff.com
  122. 122. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Application Accounting Definitions www.erpstuff.com 122 info@erpstuff.com
  123. 123. Click NEW button www.erpstuff.com 123 info@erpstuff.com
  124. 124. Make sure you have defined all the pre-requisite setups ….. www.erpstuff.com 124 info@erpstuff.com
  125. 125. Enter the DEFINITION CODE, DEFINITION NAME AND DESCRIPTION as shown below… www.erpstuff.com 125 info@erpstuff.com
  126. 126. Enter the VERSION Reference for easier identification ….. www.erpstuff.com 126 info@erpstuff.com
  127. 127. Select the Event Class as INVOICES, Event Type as ALL www.erpstuff.com 127 info@erpstuff.com
  128. 128. Select the Journal Line Definition we have defined earlier ….. Currently the validation Status is “NOT VALIDATED”. www.erpstuff.com 128 info@erpstuff.com
  129. 129. Click VALIDATE button, now the Validation Status is VALID www.erpstuff.com 129 info@erpstuff.com
  130. 130. Step 6 – Setup a New SUB LEDGER ACCOUNTING METHOD JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 130 info@erpstuff.com
  131. 131. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Sub Ledger Accounting Methods www.erpstuff.com 131 info@erpstuff.com
  132. 132. Click NEW button… www.erpstuff.com 132 info@erpstuff.com
  133. 133. Make sure you have completed all prerequisite setups www.erpstuff.com 133 info@erpstuff.com
  134. 134. Enter the METHOD CODE, METHOD NAME AND DESCRIPTION as shown below … www.erpstuff.com 134 info@erpstuff.com
  135. 135. Select Application as PAYABLES www.erpstuff.com 135 info@erpstuff.com
  136. 136. Select the AAD defined earlier ….. www.erpstuff.com 136 info@erpstuff.com
  137. 137. Enter the START DATE for this Application Accounting Definition ….. www.erpstuff.com 137 info@erpstuff.com
  138. 138. Step 7 – Assign Sub Ledger Accounting Method to your LEDGER JLT Journal Line Type JED Journal Entry Description ADR Accounting Derivation Rule JLD Journal Line Definition AAD Application Accounting Definition SLAM Sub Ledger Accounting Method LEDGER www.erpstuff.com 138 info@erpstuff.com
  139. 139. Assign the newly Created Accounting Method to your Primary Ledger www.erpstuff.com 139 info@erpstuff.com
  140. 140. Created a Payable Invoice, Validated and Accounted for testing the accounting method www.erpstuff.com 140 info@erpstuff.com
  141. 141. Accounting entry has been created by the system successfully for the Invoice ….. Note: I have removed the Custom Journal Entry Description and Custom Account Derivation Rule before creating the above accounting entry … www.erpstuff.com 141 info@erpstuff.com
  142. 142. Demo 5 DEFINE MULTI PERIOD ACCOUNTING www.erpstuff.com 142 info@erpstuff.com
  143. 143. Business Scenario Making an Advance Payment for an expense before the actual service is rendered. The Advance payment is later adjusted towards the actual payment as and when it is rendered How it is handled in Release 11 or Release 12 without using MPA feature For the advance payment, prepayment Invoice is created and payment is made. As and when the services are rendered, a standard Invoice is created and applied to the prepayment. As an alternative to the above process, one can meet the objective by configuring the Multi Period Accounting feature. In MPA the adjusting happens at the accounting level, hence no need for an user to key in additional transactions. Moreover MPA is automated. The configuration is one time for a particular scenario. www.erpstuff.com 143 info@erpstuff.com
  144. 144. Following are the sequence of Setups required to be performed for accomplish the Multiperiod Accounting Configuration: Step 1 – Create an Account Derivation Rule Step 2 – Create Journal Line Type with MPA enabled Step 3 – Create Journal Line Definition Step 4 – Attach Journal Line Type to Journal Line Definition Step 5 – Configure MPA Accounting Assignment Step 6 – Create Application Accounting Definition Step 7 – Assign Journal Line Definition to Application Accounting Definition Step 8 – Validate Application Accounting Definition Step 9 – Create Subledger Accounting Method Step 10 – Assign Application Accounting Definition to the Subledger Accounting Method Step 11 – Attach Sub Ledger Accounting Method to Ledger Step 12 – Create Invoice with Deferred details Step 13 – Validate and Create Accounting for the Invoice Step 14 – Review Accounting entries generated by the System If you already have a custom SLA Method created, then step 4,5 and 6 would not be required. www.erpstuff.com 144 info@erpstuff.com
  145. 145. Switch responsibility to KARTHIKEYAN PAYABLES www.erpstuff.com 145 info@erpstuff.com
  146. 146. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Methods www.erpstuff.com 146 info@erpstuff.com
  147. 147. Click NEW button www.erpstuff.com 147 info@erpstuff.com
  148. 148. Create an Accounting Rule as shown below ….with NO Conditions, we would be assigning this in our configuration later …. www.erpstuff.com 148 info@erpstuff.com
  149. 149. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Accounting Methods Builder > Methods and Definitions > Subledger Accounting Methods www.erpstuff.com 149 info@erpstuff.com
  150. 150. Selecting the STANDARD ACCRUAL Method provided by Oracle and Click FIND button www.erpstuff.com 150 info@erpstuff.com
  151. 151. Click APPLICATION ACCOUNTING DEFINITION button www.erpstuff.com 151 info@erpstuff.com
  152. 152. Select event Class INVOICES and click JOURNAL LINE DEFINITION button www.erpstuff.com 152 info@erpstuff.com
  153. 153. Select Journal Line Type ITEM EXPENSE and Click LINE TYPE button www.erpstuff.com 153 info@erpstuff.com
  154. 154. Click COPY button to copy the Journal Line Type to create our own Journal Line Type www.erpstuff.com 154 info@erpstuff.com
  155. 155. Enter the Line Type Code and Name and Click DONE button www.erpstuff.com 155 info@erpstuff.com
  156. 156. New Journal Line Type has been created as a copied Version… Enable the Multiperiod option as ACCRUAL and Save your changes … www.erpstuff.com 156 info@erpstuff.com
  157. 157. Again Switch back to the Original Journal Line Type provided by Oracle for ITEM EXPENSES and Click COPY button… www.erpstuff.com 157 info@erpstuff.com
  158. 158. Enter the Line Type Code and Name and Click DONE button www.erpstuff.com 158 info@erpstuff.com
  159. 159. New Journal Line Type is created from the existing one.. Click the CONDITIONS button… www.erpstuff.com 159 info@erpstuff.com
  160. 160. This is the condition stated in the Seeded Journal Line Type which got copied over to our newly created Journal Line, this condition needs to be removed. www.erpstuff.com 160 info@erpstuff.com
  161. 161. Select each and every Line and click the DELETE icon from the toolbar…. www.erpstuff.com 161 info@erpstuff.com
  162. 162. All the condition lines were now removed …. Save your changes .. Close the Form… www.erpstuff.com 162 info@erpstuff.com
  163. 163. Select RECOGNITION option under Multiperiod region and Save your Changes www.erpstuff.com 163 info@erpstuff.com
  164. 164. Go back to the Journal Line Definition screen and Click the COPY DEFINITION button www.erpstuff.com 164 info@erpstuff.com
  165. 165. Enter the Definition Code and Definition Name, Select your Chart of Accounts in Accounting Field and Click DONE button www.erpstuff.com 165 info@erpstuff.com
  166. 166. System created a new Journal Line Definition for Invoices www.erpstuff.com 166 info@erpstuff.com
  167. 167. Insert a new record in the Journal Line Type region…. www.erpstuff.com 167 info@erpstuff.com
  168. 168. Select your Journal Line Type created earlier which is for the Prepaid Expense Type. www.erpstuff.com 168 info@erpstuff.com
  169. 169. Assign the Standard Account Derivation Rule for the newly created Journal Line Type. www.erpstuff.com 169 info@erpstuff.com
  170. 170. Since we already made a copy of the Item Expense Journal Line Type and assigned it to the Journal Line Definition, we should disable or deactivate or delete the seeded Journal Line Type for Item Expense. Select ITEM EXPENSE Journal Line Type provided by Oracle. www.erpstuff.com 170 info@erpstuff.com
  171. 171. Uncheck the Active option www.erpstuff.com 171 info@erpstuff.com
  172. 172. Now, Select the Journal Line Type which we have added, you would see the Multiperiod Accounting button getting enabled, click on the MULTIPERIOD ACCOUNTING button. www.erpstuff.com 172 info@erpstuff.com
  173. 173. Decide on the options and change according to your requirement, I have left it as shown below. Click on the LINE ASSIGNMENTS button www.erpstuff.com 173 info@erpstuff.com
  174. 174. Insert another row in the Line Assignment Region…. www.erpstuff.com 174 info@erpstuff.com
  175. 175. Assign the newly created Journal Line Type which would recognize the expenditure to actual expense account. www.erpstuff.com 175 info@erpstuff.com
  176. 176. Insert a new record under the Account Derivation Rules TAB www.erpstuff.com 176 info@erpstuff.com
  177. 177. Select the seeded Account Derivation Rule which would derive the Actual Expense Account from Invoice Distribution Account. www.erpstuff.com 177 info@erpstuff.com
  178. 178. Assign the Account Derivation Rule which would replace the Account segment value to the expense Account, rest all segment values will get derived from the Invoice Distribution Account www.erpstuff.com 178 info@erpstuff.com
  179. 179. Return to the Application Accounting Definition screen and click COPY button www.erpstuff.com 179 info@erpstuff.com
  180. 180. Enter the Definition Code and Name, Select the Chart of Accounts in the Accounting field and Click DONE button www.erpstuff.com 180 info@erpstuff.com
  181. 181. System has created a new Application Accounting Definition now. Select the Event Class INVOICES and select the Standard Journal Line Definition attached www.erpstuff.com 181 info@erpstuff.com
  182. 182. Clear the Standard Journal Line Definition by Deleting it……… www.erpstuff.com 182 info@erpstuff.com
  183. 183. Select our Custom Journal Line Definition and Save the Changes. www.erpstuff.com 183 info@erpstuff.com
  184. 184. The Custom AAD Definition is not Validated since we made the copy, hence Click VALIDATE button to validate the AAD www.erpstuff.com 184 info@erpstuff.com
  185. 185. The Validation Status of AAD is now changed to VALID www.erpstuff.com 185 info@erpstuff.com
  186. 186. Return to the Subledger Accounting Methods screen and Click COPY button www.erpstuff.com 186 info@erpstuff.com
  187. 187. Enter Method Code and Name, Select the Chart of Accounts field under Accounting field and Click DONE button. www.erpstuff.com 187 info@erpstuff.com
  188. 188. New Subledger Accounting Method has been created… www.erpstuff.com 188 info@erpstuff.com
  189. 189. Select the AAD field name ….. This is now pointing to the standard accrual method, this should be changed to our customer AAD. www.erpstuff.com 189 info@erpstuff.com
  190. 190. AAD Name has now been changed to the Custom AAD we created earlier … www.erpstuff.com 190 info@erpstuff.com
  191. 191. Navigate to Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups www.erpstuff.com 191 info@erpstuff.com
  192. 192. Query for the Ledger used ….from the Accounting Setup Manager page … Click “Update Accounting Options” icon www.erpstuff.com 192 info@erpstuff.com
  193. 193. Select the Accounting options for the Ledger by clicking the UPDATE icon… www.erpstuff.com 193 info@erpstuff.com
  194. 194. The Primary Ledger was currently assigned with the “Standard Accrual” accounting method which is seeded method provided by Oracle. www.erpstuff.com 194 info@erpstuff.com
  195. 195. Replace it with the newly created Accounting Method….and Save your changes www.erpstuff.com 195 info@erpstuff.com
  196. 196. Changes made to the Ledger is changed…. www.erpstuff.com 196 info@erpstuff.com
  197. 197. Navigate to Invoices > Entry > Invoices www.erpstuff.com 197 info@erpstuff.com
  198. 198. Enter the Header level information for the Invoice www.erpstuff.com 198 info@erpstuff.com
  199. 199. Enter the Line level information for the Invoice, keep scrolling further www.erpstuff.com 199 info@erpstuff.com
  200. 200. Enter the Distribution Account details ( This step is same as clicking Distributions button and entering the Information there) www.erpstuff.com 200 info@erpstuff.com
  201. 201. The Fields having the word “Deferred” as prefix are need to be entered in the transaction, in order to generate Accounting entries for Multiple Period. www.erpstuff.com 201 info@erpstuff.com
  202. 202. Below details have been entered …. www.erpstuff.com 202 info@erpstuff.com
  203. 203. Invoice has been entered with all necessary details ….Click ACTIONS 1 button www.erpstuff.com 203 info@erpstuff.com
  204. 204. Select the VALIDATE checkbox and Click OK button www.erpstuff.com 204 info@erpstuff.com
  205. 205. Invoice is now VALIDATED, Click ACTIONS 1 button again …. www.erpstuff.com 205 info@erpstuff.com
  206. 206. Select FINAL type of accounting and Click OK button www.erpstuff.com 206 info@erpstuff.com
  207. 207. Accounting is completed for the Invoice …. www.erpstuff.com 207 info@erpstuff.com
  208. 208. Invoice status is now VALIDATED and Accounted status as YES www.erpstuff.com 208 info@erpstuff.com
  209. 209. Select VIEW ACCOUNTING from the REPORTS menu www.erpstuff.com 209 info@erpstuff.com
  210. 210. Below are the Accounting entries for 12 periods which we have stated in the Invoice. You can see the Adjustment between Prepaid expense A/C and Expense A/C automatically created by the System, irrespective of the period status… www.erpstuff.com 210 info@erpstuff.com
  211. 211. Invoice created in JAN-12 and Deferred periods are 12, i.e 1+12 = 13 set of entries generated as shown below … www.erpstuff.com 211 info@erpstuff.com
  212. 212. Run the program COMPLETE MULTIPERIOD ACCOUNTING for the actual period when the expense is recognized. www.erpstuff.com 212 info@erpstuff.com
  213. 213. If the periods are not OPEN, the create accounting program will not generate the accounting entries successfully. www.erpstuff.com 213 info@erpstuff.com
  214. 214. Demo 6 CREATE REPORT DEFINITION www.erpstuff.com 214 info@erpstuff.com
  215. 215. Navigate to, Setup > Accounting Setups > Subledger Accounting Setup > Open Account Balances Listing Definitions www.erpstuff.com 215 info@erpstuff.com
  216. 216. System opens the below page. Click CREATE button to configure a Report Definition www.erpstuff.com 216 info@erpstuff.com
  217. 217. There are no pre-requisite setups before creating a Report Definition …. www.erpstuff.com 217 info@erpstuff.com
  218. 218. Enter the Code, Name, Description and select your LEDGER and Defined by as SEGMENT. Click ADD ANOTHER ROW button in the Journal Source region. www.erpstuff.com 218 info@erpstuff.com
  219. 219. Select the Source application from the LOV www.erpstuff.com 219 info@erpstuff.com
  220. 220. Select the Source as PAYABLES. Click ADD ANOTHER ROW button under Definition Details …. www.erpstuff.com 220 info@erpstuff.com
  221. 221. Select your Segment from the LOV www.erpstuff.com 221 info@erpstuff.com
  222. 222. Select your FROM RANGE value for that segment www.erpstuff.com 222 info@erpstuff.com
  223. 223. Select your TO RANGE value for that segment www.erpstuff.com 223 info@erpstuff.com
  224. 224. Likewise, you can keep adding other segments and select the Range of Values. www.erpstuff.com 224 info@erpstuff.com
  225. 225. I have selected the other segments with range values, once done Click APPLY button www.erpstuff.com 225 info@erpstuff.com
  226. 226. System confirmation is obtained once the Definition is created. www.erpstuff.com 226 info@erpstuff.com
  227. 227. When the report definition gets created, system automatically runs the below program in the background…. www.erpstuff.com 227 info@erpstuff.com
  228. 228. Click CREATE button www.erpstuff.com 228 info@erpstuff.com
  229. 229. Enter the Code, Name details and Select your Ledger. For the Defined by value Select the type as Accounting Flexfield. www.erpstuff.com 229 info@erpstuff.com
  230. 230. Select the Journal Source as PAYABLES www.erpstuff.com 230 info@erpstuff.com
  231. 231. Enter the Account code combination for your Payables Liability Account. If you have more than one AP Liability Account, Click ADD ANOTHER ROW button and keep adding other code combinations as well….Click APPLY button www.erpstuff.com 231 info@erpstuff.com
  232. 232. System confirmation is obtained once the Definition is created. www.erpstuff.com 232 info@erpstuff.com
  233. 233. Select REQUESTS option from View Menu www.erpstuff.com 233 info@erpstuff.com
  234. 234. Click SUBMIT A NEW REQUEST button www.erpstuff.com 234 info@erpstuff.com
  235. 235. Select SINGLE REQUEST option and Click OK button www.erpstuff.com 235 info@erpstuff.com
  236. 236. Select the program “Accounts Payable Trial Balance” report from the list and click OK www.erpstuff.com 236 info@erpstuff.com
  237. 237. Below is the parameter screen for the program … Select your details as required for the fields… www.erpstuff.com 237 info@erpstuff.com
  238. 238. I have selected the Report definition we configured with SEGMENT type. Click OK button www.erpstuff.com 238 info@erpstuff.com
  239. 239. OR you can select the Alternate Report Definition we have configured … www.erpstuff.com 239 info@erpstuff.com
  240. 240. Click SUBMIT button www.erpstuff.com 240 info@erpstuff.com
  241. 241. Click NO button www.erpstuff.com 241 info@erpstuff.com
  242. 242. Click FIND button www.erpstuff.com 242 info@erpstuff.com
  243. 243. Click VIEW OUTPUT button to review the Report output generated by the system. www.erpstuff.com 243 info@erpstuff.com
  244. 244. You would get the below output generated by the system…. www.erpstuff.com 244 info@erpstuff.com
  245. 245. Demo 7 CREATE MANUAL JOURNAL ENTRIES IN SUBLEDGER www.erpstuff.com 245 info@erpstuff.com
  246. 246. Navigate to, Setup > Accounting > Journal Entries www.erpstuff.com 246 info@erpstuff.com
  247. 247. Click CREATE JOURNAL ENTRY button www.erpstuff.com 247 info@erpstuff.com
  248. 248. Select the Balance Type as ACTUAL…. www.erpstuff.com 248 info@erpstuff.com
  249. 249. Select your Ledger, Category, Date and Description for the Header region www.erpstuff.com 249 info@erpstuff.com
  250. 250. In the Lines Region, enter the Account Code combination for the accounts that are to be Debited and Credited, select the Accounting Class and enter the DR and CR Amounts. www.erpstuff.com 250 info@erpstuff.com
  251. 251. Click CALCULATE TOTALS button www.erpstuff.com 251 info@erpstuff.com
  252. 252. Totals have been Computed by the system, Click CONTINUE button www.erpstuff.com 252 info@erpstuff.com
  253. 253. Select the type of accounting from the List, I am selecting FINAL accounting option and Click FINISH button. www.erpstuff.com 253 info@erpstuff.com
  254. 254. Subledger Journal Entry has been created successfully www.erpstuff.com 254 info@erpstuff.com
  255. 255. Demo 8 REPLACEMENT OF DISABLED ACCOUNTS www.erpstuff.com 255 info@erpstuff.com
  256. 256. Switch to your Payables Responsibility www.erpstuff.com 256 info@erpstuff.com
  257. 257. Navigate to, Setup > Flexfields > Combinations www.erpstuff.com 257 info@erpstuff.com
  258. 258. This is the default screen for Account Code combinations form… www.erpstuff.com 258 info@erpstuff.com
  259. 259. Press F11 key to turn the form in to Query Mode … www.erpstuff.com 259 info@erpstuff.com
  260. 260. Press CTRL + F11 to retrieve the code combinations available at present. www.erpstuff.com 260 info@erpstuff.com
  261. 261. Select an account code combination as per the requirement… www.erpstuff.com 261 info@erpstuff.com
  262. 262. Uncheck Enabled checkbox, which means this account code combination is now disabled and no transactions can be created for this code combination. www.erpstuff.com 262 info@erpstuff.com
  263. 263. Scroll towards right side of the screen, where you would see Alternate Account field… www.erpstuff.com 263 info@erpstuff.com
  264. 264. Enter the Alternate Account Code combination, so that if there are any open transactions having the account codes which we have disabled, it would cause issues when further processing happens ( accounting entries generation, transfer to GL etc ..) www.erpstuff.com 264 info@erpstuff.com
  265. 265. Navigate to, Invoices > Entry > Invoices www.erpstuff.com 265 info@erpstuff.com
  266. 266. I tried entering the disabled account code combination for the payable Invoice, system displayed the below error message, forcing me to choose a valid/enabled combination… www.erpstuff.com 266 info@erpstuff.com
  267. 267. This is an Invoice already existing in the system i.e. open Invoice containing the account code combination which we have disabled. www.erpstuff.com 267 info@erpstuff.com
  268. 268. I am creating accounting for that open invoice having the disabled account code www.erpstuff.com 268 info@erpstuff.com
  269. 269. Accounting entries are created without any errors ….. www.erpstuff.com 269 info@erpstuff.com
  270. 270. When you “VIEW ACCOUNTING” for that transaction, you can see the below accounting entry generated by the system …. The Item expense Line is overridden automatically based on the Alternate Account stated in the Code Combinations form. www.erpstuff.com 270 info@erpstuff.com
  271. 271. Same entry is transferred to General Ledger as well… www.erpstuff.com 271 info@erpstuff.com
  272. 272. Demo 9 TRANSFER OF ACCOUNTING ENTRIES TO GENERAL LEDGER www.erpstuff.com 272 info@erpstuff.com
  273. 273. Switch to your Payables Responsibility www.erpstuff.com 273 info@erpstuff.com
  274. 274. Navigate to, Setup > Accounting Setups > Ledger Setup > Define > Accounting Setups www.erpstuff.com 274 info@erpstuff.com
  275. 275. Search for your Ledger and Click GO button Upon retrieval, click update icon www.erpstuff.com 275 info@erpstuff.com
  276. 276. Select update icon next to Subledger Accounting options setup step… www.erpstuff.com 276 info@erpstuff.com
  277. 277. Select update Accounting options for Payables Application www.erpstuff.com 277 info@erpstuff.com
  278. 278. Below Screen controls the behavior as to how the Subledger accounting entries are transferred to General Ledger www.erpstuff.com 278 info@erpstuff.com
  279. 279. Options displayed below are provided by the system as to how accounting entries can be transferred from Subledger to General Ledger www.erpstuff.com 279 info@erpstuff.com
  280. 280. Demo 10 MULTIPLE ACCOUNTING REPRESENTATION www.erpstuff.com 280 info@erpstuff.com
  281. 281. Switch to your General Ledger Responsibility www.erpstuff.com 281 info@erpstuff.com
  282. 282. Navigate to Setup > Financials > Accounting Setup Manager > Accounting Setups www.erpstuff.com 282 info@erpstuff.com
  283. 283. Query your (Primary) Ledger and select the icon under Update Accounting options www.erpstuff.com 283 info@erpstuff.com
  284. 284. Click on “Add Secondary Ledger” button www.erpstuff.com 284 info@erpstuff.com
  285. 285. Below is the Secondary Ledger Creation screen, make sure about the requirements of the secondary ledger before creating the same… The screen is very similar to the Primary ledger creation screen with one additional field which is “Data Conversion Level”, the value selected under this option determines how the transactions would get replicated in the secondary ledger www.erpstuff.com 285 info@erpstuff.com
  286. 286. I have entered the below details for creating my secondary Ledger www.erpstuff.com 286 info@erpstuff.com
  287. 287. There are multiple options available for performing the Data Conversion between Primary Ledger and Secondary Ledger as show below…. www.erpstuff.com 287 info@erpstuff.com
  288. 288. Click Apply www.erpstuff.com 288 info@erpstuff.com
  289. 289. System displays an error message stating I cannot have an accounting method selected, if I opt for JOURNAL as my conversion method I have to either remove my Subledger Accounting method OR I should change the Data conversion Level to Subledger or Adjustments only options to proceed further … www.erpstuff.com 289 info@erpstuff.com
  290. 290. I have decided to change the Conversion Level to Subledger …. Click Apply www.erpstuff.com 290 info@erpstuff.com
  291. 291. Secondary Ledger has now been created by the System Successfully. However there are setups pertaining to Secondary ledger that are still required to be complete, in order to make the secondary ledger usable. www.erpstuff.com 291 info@erpstuff.com
  292. 292. I have done all other configurations for secondary ledger, except the Mapping configuration. Click Update icon next to Primary to Secondary Ledger Mapping.. www.erpstuff.com 292 info@erpstuff.com
  293. 293. You decide the options as per the requirement www.erpstuff.com 293 info@erpstuff.com
  294. 294. I have changed the value for “Post Journals Automatically from source ledger” as YES and click COMPLETE www.erpstuff.com 294 info@erpstuff.com
  295. 295. Secondary Ledger configurations has now been completed. www.erpstuff.com 295 info@erpstuff.com
  296. 296. Navigate to, Journals > Enter www.erpstuff.com 296 info@erpstuff.com
  297. 297. Click New Journal button www.erpstuff.com 297 info@erpstuff.com
  298. 298. Create a Journal Entry in the Primary Ledger www.erpstuff.com 298 info@erpstuff.com
  299. 299. Click Post button, system would trigger a concurrent program for performing the Posting process www.erpstuff.com 299 info@erpstuff.com
  300. 300. Wait till the concurrent program gets completed. Click View Output button www.erpstuff.com 300 info@erpstuff.com
  301. 301. The output file displays the below, You can see system has created a Batch in my Secondary Ledger Automatically www.erpstuff.com 301 info@erpstuff.com
  302. 302. Switch Responsibility to General Ledger which has profile options pertaining to Secondary Ledger configured. www.erpstuff.com 302 info@erpstuff.com
  303. 303. Navigate to, Journals > Enter www.erpstuff.com 303 info@erpstuff.com
  304. 304. Click FIND button ( I am not entering any search criteria) www.erpstuff.com 304 info@erpstuff.com
  305. 305. You can see the Journal Entry created by the System automatically in the Secondary Ledger, based on our data entry in the Primary Ledger. Click Review Journal button…. www.erpstuff.com 305 info@erpstuff.com
  306. 306. The Journal Entry is replicated in the Secondary Ledger www.erpstuff.com 306 info@erpstuff.com
  307. 307. Demo 11 ACCOUNTING ENTRY INQUIRY www.erpstuff.com 307 info@erpstuff.com
  308. 308. Switch to your Payables Responsibility www.erpstuff.com 308 info@erpstuff.com
  309. 309. Navigate to, Accounting > Subledger Accounting > Journal Entries www.erpstuff.com 309 info@erpstuff.com
  310. 310. Below is the default Accounting entry search form … www.erpstuff.com 310 info@erpstuff.com
  311. 311. Enter the Criteria for searching your accounting entry and click GO www.erpstuff.com 311 info@erpstuff.com
  312. 312. System retrieved the following entries matching the criteria we have entered .. www.erpstuff.com 312 info@erpstuff.com
  313. 313. One can also modify the search criteria further in order to get accurate results, by adding more criteria provided by the system as shown below … www.erpstuff.com 313 info@erpstuff.com
  314. 314. I have selected few additional criteria and now my search screen would look like this… www.erpstuff.com 314 info@erpstuff.com
  315. 315. From the results provided by system you can make a comparison between 2 journal entries by Selecting two entries and clicking the COMPARE button www.erpstuff.com 315 info@erpstuff.com
  316. 316. Below is the comparison results which system provides for the entries selected … www.erpstuff.com 316 info@erpstuff.com
  317. 317. www.erpstuff.com 317 info@erpstuff.com
  318. 318. I would only request the readers to express their opinions on this presentation so as to make further improvements. Feedbacks, Criticisms, Appreciations (if any) are always welcomed. Please send it to the following addresses karthikeyanp1981@gmail.com and admin@erpstuff.com www.erpstuff.com 318 info@erpstuff.com

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