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The World Needs an Alternative to SharePoint


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SharePoint has been incredibly successful for group and departmental collaboration. Especially when it comes to managing Office documents.

However, it has not succeeded in displacing Enterprise Content Management solutions. ECM solutions still have a place in the Enterprise, and now co-exist along with SharePoint.

This webinar describes how Alfresco Share, part of the Alfresco 3.0 Enterprise release, offers a great experience for team collaboration.

In addition to Alfresco Share, Alfresco introduces SharePoint protocol support, which allows Microsoft Office users to use Alfresco as the back-end, negating one of the key advantages of SharePoint.

We will focus this webinar on the core use cases of Sharepoint - collaboration and light enterprise content management.

Published in: Technology

The World Needs an Alternative to SharePoint

  1. Dr. Ian Howells CMO A l fresco November 2008 The World Needs an Alternative to SharePoint
  2. Agenda <ul><li>ECM Market Evolution </li></ul><ul><li>Market Dynamics and Drivers </li></ul><ul><li>New Market Segmentation </li></ul><ul><li>Total Cost of Ownership </li></ul><ul><li>SharePoint Primer </li></ul><ul><li>Alfresco Enterprise Edition 3.0 </li></ul><ul><ul><li>Microsoft SharePoint TM Protocol Support </li></ul></ul><ul><ul><li>Alfresco Share </li></ul></ul><ul><ul><li>CMIS </li></ul></ul>
  3. Shared Drive + Email + Search Number One ECM Before Shared Drive Productivity Compliance
  4. The Shared Drive Syndrome <ul><li>Can’t Find Documents </li></ul><ul><ul><li>45% of Users find Gathering Information about another part of the Company a Challenge </li></ul></ul><ul><ul><li>Managers spend up to two hours a day searching for information </li></ul></ul><ul><li>Can’t Find the Right Version </li></ul><ul><ul><li>42% of Users Accidentally use the Wrong Information at least Once per Week </li></ul></ul><ul><li>Easier to Search for Competitors Information </li></ul><ul><ul><li>Only 31 percent said that competitor information is hard to get </li></ul></ul><ul><li>Often Information is not Valuable </li></ul><ul><ul><li>More than 50 percent of the information they obtain has no value to them </li></ul></ul><ul><li>Content from Multiple Sources </li></ul><ul><ul><li>On average 3 sources for information on competitors, customers, and projects </li></ul></ul><ul><ul><li>57% numerous sources causes difficulties </li></ul></ul><ul><li>Information is not Distributed in Time to be Useful </li></ul><ul><ul><li>59% miss valuable information everyday to to poor distribution </li></ul></ul>Productivity Compliance Managers Say the Majority of Information Obtained for Their Work Is Useless Accenture Survey January 2007
  5. As Simple as a Shared Drive Content/Compliance Rules in the Server Before After Shared Drive Productivity Compliance Shared Drive Interface Web Access Rules Automation
  6. Content Management Market Dramatic Change Getting into 21 st Century Social Networking CMIS Open Source Traditional ECM WCM SharePoint
  7. Operating System For Open S o urce Evaluation Windows is Used Most Often
  8. Architecture Open Source developers use a Java Architecture N.B. Other and Blank not used in this graph
  9. Rich Internet Application (RIA) Open Source Community prefer AJAX, Flex N.B. Other and Blank not used in this graph
  10. Windows Segment Analysis Architecture 86% of Open Source Windows respondents do not use .NET/Web Parts Open Source Windows Community want Java N.B. Other and Blank not used in this graph
  11. Windows Segment Analysis RIA 92% of Open Source Windows respondents do NOT use Silverlight Open S o urce Windows Community want AJAX N.B. Blank and Other not used in this graph
  12. Portal Open S o urce enterprise users want Browser experience to access content Reflects Web 2.0 experience which is Browser-driven N.B. Other and Blank not used in this graph
  13. Blog O pen Source ECM users have no d o minant choice for Blog software ECM stack users use ECM s u ite Blog for integrated ECM If Open S o urce users that have a preference, WordPress is the Choice N.B. Blank not used in this graph
  14. Wiki O pen Source ECM users have no d o minant choice of Wiki software ECM stack users use ECM s u ite Wiki for Integrated ECM If Open S o urce users that have a preference, Mediawiki is the choice N.B. Blank not used in this graph
  15. Key Findings <ul><li>Microsoft Stack </li></ul><ul><li>92% have not selected Silverlight </li></ul><ul><li>86% have not selected .NET/Web Parts </li></ul><ul><li>53% use or intend to use a Java Architecture </li></ul><ul><li>52% use or intend to use AJAX </li></ul><ul><li>Enterprise 2.0 </li></ul><ul><li>Browser Web 2.0 Experience </li></ul><ul><li>Open Source ECM drives Blog, Wiki and BPM in ECM environment </li></ul><ul><li>WordPress, MediaWiki or JBoss </li></ul>
  16. The New World of Content Management CMIS Applications and Repositories SharePoint Mixed Environment No SharePoint SharePoint 100% Microsoft
  17. Economic Drivers <ul><li>Stack Lock-In </li></ul><ul><li>CALs – Per user Tax </li></ul><ul><li>Reuse Existing Hardware, Software </li></ul><ul><li>Reuse Existing Skills </li></ul><ul><li>Scalability </li></ul>
  18. Questions <ul><li>What do you Mean by SharePoint? </li></ul><ul><li>What requirements does SharePoint place on my Enterprise software infrastructure? </li></ul><ul><li>What is the SharePoint Protocol? </li></ul><ul><li>What is SharePoint Protocol Support? </li></ul>
  19. SharePoint at a Top Level Content Management Perspective Collaborative Document Management Windows SharePoint Services Content Repository Office SharePoint Server 2007 ECM Suite User Interfaces Office SharePoint Server 2007 Core ECM Services Microsoft SharePoint Portal Web Services Records Management Web Content Management eForms Management Workflow Metadata Library Services Policy Management Search Security Excel Services Slide Library Information Rights Management Microsoft Office Client Applications
  20. What is the SharePoint Protocol <ul><li>Microsoft is extending Office </li></ul><ul><li>By Embedding into Office a New Proprietary Protocol </li></ul><ul><li>To Offer Content Management Functionality </li></ul><ul><li>That Only Runs against a SharePoint Repository </li></ul>
  21. SharePoint Office Check-InOut Version Control
  22. Implications of the SharePoint Platform <ul><li>Forces Users to use a Microsoft Stack </li></ul><ul><ul><li>Windows, SQL Server, IIS, .NET, C ♯, IE+, MS Office, SharePoint Portal </li></ul></ul><ul><li>No </li></ul><ul><ul><li>Oracle, DB2, MySQL </li></ul></ul><ul><ul><li>J2EE JBoss, WebLogic, WebSphere </li></ul></ul><ul><ul><li>PHP, Java, Adobe </li></ul></ul><ul><ul><li>Portal </li></ul></ul><ul><ul><li>Firefox- </li></ul></ul>
  23. The Good News <ul><li>The EC broke the Monopoly </li></ul><ul><li>Forced the protocol to be Published </li></ul><ul><li>Alfresco is the the First ECM Vendor to Support the Office SharePoint Protocol </li></ul><ul><li>Break the Monopoly and return Choice and Control to Users </li></ul><ul><li>Escape CALS </li></ul><ul><li>Lower TCO </li></ul><ul><li>Reuse Existing Skills </li></ul>
  24. Content Collaboration CIFS/WebDAV Shared Drive Office Outlook
  25. Alfresco Content Collaboration ECM Enable CIFS/WebDAV Repo ECM Enable Office ECM Enable Email
  26. SharePoint Protocol End User Experience SharePoint Site Office Check In/Out Version New Workspace Pane
  27. Alfresco Share Site Activity Feed Virtual Team
  28. Document Library Thumbnails Bulk Upload
  29. Flash Document Viewer Flash Viewer Tagging and Discussions
  30. SharePoint Compatibility Office thinks it’s SharePoint Check-InOut Version Control
  31. CMIS First Draft CMIS Implementation <ul><li>SQL for the Content Management Industry </li></ul><ul><li>Content Management Interoperability Services </li></ul><ul><li>Alfresco, EMC, IBM, Microsoft, OpenText, Oracle and SAP </li></ul><ul><li>Usage </li></ul><ul><ul><li>Write-Once, Run Anywhere Application </li></ul></ul><ul><ul><li>Integrate Multiple Repositories </li></ul></ul><ul><ul><li>Business Process Across Repositories </li></ul></ul><ul><ul><li>Learn One UI for ALL Repositories </li></ul></ul>
  32. Today’s Economy <ul><li>Low Cost </li></ul><ul><ul><li>1/10 th Cost of Traditional ECM </li></ul></ul><ul><ul><li>1/3 rd Cost of SharePoint </li></ul></ul><ul><ul><li>Added Savings of Open Source Stack </li></ul></ul><ul><ul><li>One Price – No Hidden “Extra” Cost, or Charge per User </li></ul></ul><ul><li>Simplicity </li></ul><ul><ul><li>Rapid Deployment and Time to Value </li></ul></ul><ul><li>Choice </li></ul><ul><ul><li>Lower TCO </li></ul></ul><ul><ul><li>Reuse Hardware, Software, Skills </li></ul></ul><ul><ul><li>Keep Control to Change Vendors </li></ul></ul>
  33. Demonstration
  34. Next Steps <ul><li>White Papers: </li></ul><ul><ul><li>Enterprises Need an Open Alternative to SharePoint </li></ul></ul><ul><ul><li>Reduce Your Enterprise Content Management Costs by over 90% </li></ul></ul><ul><li> </li></ul><ul><li>Join Content Community </li></ul><ul><li>Try Alfresco </li></ul>
  35. Dr. Ian Howells CMO A l fresco November 2008 Questions