! Documents and Metadata! What have we changed?! Metadata Profiles vs Content Types! Form Management Demo! Form Management in action ! Forcing Metadata to be entered before filing documents ! Advanced search, search setup ! Using the same form in different contexts
! A documents can have metadata! For users to get metadata onto a document they require user input (either custom or built-in form)! Current forms lack in the following functionality: ! Usability & Design Control (placement, hints, tips) ! Custom UI representation (sliders etc..) ! Validation is very limited ! Customization is very expensive ! Cannot deal with relational data easily! Custom form development ! Tedious and long winded ! Not modular or reusable(such in a web script, hardcoded to alfresco lingo) ! Backend heavy
! Looking at metadata from a form perspective and not as raw data ! This enables our less technical staff take part ! Representation of data can be different (e.g. Integer could be a dropdown, slider or even have a user selecting from a deck of cards)! Removing constraints and making it modular! Allows us to create relational data and show these relationship to the end user (profiles)! Provides a way for the “end users” to interact with metadata/forms in a much more user focused environment. ! Validates how users INPUT there data, rather than validating after they have moved on ! Usability is much easier to manage and develop! Utilizes “hot deploy” method and the FM Model is just JSON! By using JSONP you can have the same forms used on external applications.
• Aspect Request form for Model • Aspect Aspect(s) • Property Form UI • Aspect Managem Model ent • Property • Aspect Model • Property• Validation • Structure• Usability • Structure• Design • Structure
Common! Collection of aspects Aspect! Tied to another field in your form! Allows use to quickly build out dependencies (e.g. Common Aspect Document Type)! Form builder allows lists to be generated and connected to Metadata profiles Profile Aspect! Lists can be external because the content model doesn’t deal with constraints anymore, the form management module does. Aspect Aspects from any model in Alfresco
! Manage forms in one place and change all your applications.! Form is a service that can be used in other platforms as well as Alfresco! A form doesn’t have to deal with metadata ! Replacement of paper forms (Capture metadata required as you go) ! Fillable PDF’s