Really
Simple
Collabora/on
                             Dr. Ian Howells
                              CMO Alfresco
       ...
Agenda
                                                           

●  Evolution of Collaborative Content Management

●  T...
The Focus of 2009

●  More Content

●  More Users
                                    8% Decline in IT Spend
●  More Produ...
Simple Collaborative Content
                              Management  




CIFS/WebDAV      Office        Outlook
Shared ...
Waves of Collaborative Content
                                Management  




Shared Drive    Groupware      ECM
Office
...
Recognize This?

                                       After 20 Years
                                                   ...
The Collaborative Content
                                                                 Management Syndrome   
     Can...
Ofice and Groupware Syndrome
                                                

●  Can’t Read it

●  Scalability
The Collaborative Enterprise
                                                            

●  Social
        Other Friends...
Best Practice Super Heroes
                                                 




  “Nine out of 10 users said they could w...
Best Practice

                    Social Software Concepts

From                 To
●  User                Social Profil...
Best Practice

                  Avoiding Enterprise Content “Silos”


From                         To
●  Repository      ...
Traditional Choices

                                                        The Drawbacks

       ●  Old                 ...
Alfresco

                  Collaborative Content Management


●  Social Software
    Integrated   Suite
●  Open
    Ope...
Alfresco Content Collaboration
                                           




 ECM Enable      ECM Enable     ECM Enable
...
Best Practice

                            Social Software Concepts
●  Dashboard

●  Gadget Personalization
●  Social Prof...
Personal Dashboard
                                      




                               My Sites!



            Dash...
Configure Dashboard Gadgets
                                         




                                 Add Dashlets!

 ...
Social Profile
                                 




              Background!
    Avator!




Company!
                   ...
Team Sites
                                      



Wiki, Blog,
 Calendar,                    Virtual Team!
Discussions!
...
Document Library
                                        



Folders!




           Thumbnails!



Tags!

               ...
Bulk Upload
          




    22
Simple Search
                       




                Search!




Results!



                 23
Flash
Document
Viewer
                                    





Flash Viewer!


                        Tagging and
      ...
SharePoint
Compa/bility

                                  Office thinks it’s
                                    SharePoin...
Content-as-a-Service
                                                                          

●  Internet              ...
The Choice
                                                                   

●  A Complete Microsoft Stack
       Windo...
Comparative Cost
               




         28
Today’s Economy

 ●  Low Cost                                                                Choice
                      ...
Collaborative Content Applications/
                             Internal Communities
●  Cross Company            ●  HR
  ...
Next Steps
         




   31
Next Steps
         




   32
Really
Simple
Collabora/on
                        Questions
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Really Simple Collaboration with Alfresco Share

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Evolution of Collaborative Content Management
Even as IT spending slides, IT departments are having to handle more content, more users, provide more productivity, as well as more compliance.
They have to do all this at less cost.

The enterprise hasn't kept up with advances in collaboration - most still uses a shared drive + MS Office + Email.

Most knowledge workers:
- can't find documents
- can't find the right version of documents
- find it easier to search for competitors' info than their own company's info
- have lots more noise than signal

This presentation talks about the collaborative enteprise. Essentially providign Facebook-like features for the Enterprise.

● The Cost of Poor Collaborative Content Management
● Best Practice – On the Web and in the Enterprise
● Alfresco
● Alfresco Share
● Standards Support
● Total Cost of Ownership
● More Information

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Really Simple Collaboration with Alfresco Share

  1. 1. Really
Simple
Collabora/on Dr. Ian Howells CMO Alfresco Mike Farman Director ECM Product Management February 2009
  2. 2. Agenda ●  Evolution of Collaborative Content Management ●  The Cost of Poor Collaborative Content Management ●  Best Practice – On the Web and in the Enterprise ●  Alfresco ●  Alfresco Share ●  Standards Support ●  Total Cost of Ownership ●  More Information 2
  3. 3. The Focus of 2009 ●  More Content ●  More Users 8% Decline in IT Spend ●  More Productivity ●  More Compliance Open Source Lower Cost ●  Dramatically Less Cost Social CMIS Computing Standards Consumerization Financial Crisis Compliance 3
  4. 4. Simple Collaborative Content Management CIFS/WebDAV Office Outlook Shared Drive 4
  5. 5. Waves of Collaborative Content Management Shared Drive Groupware ECM Office Portals Email 5
  6. 6. Recognize This?
 After 20 Years ●  ECM Systems and Enterprise Portals aren’t Used 5% of Knowledge ●  Workers use ECM 16% of Users use a ●  Collaborative Workplace/ Company Portal
  7. 7. The Collaborative Content Management Syndrome Can’t Find Documents ●  45% of Users find Gathering Information about another part of the Company a ●  Challenge Managers spend up to two hours a day searching for information ●  Can’t Find the Right Version ●  42% of Users Accidentally use the Wrong Information at least Once per Week ●  Easier to Search for Competitors Information ●  Only 31 percent said that competitor information is hard to get ●  Often Information is not Valuable ●  More than 50 percent of the information they obtain has no value to them ●  Content from Multiple Sources ●  On average 3 sources for information on competitors, customers, and projects ●  57% numerous sources causes difficulties ●  Productivity Information is not Distributed in Time to be Useful ●  Compliance 59% miss valuable information everyday to to poor distribution ●  Managers Say the Majority of Information Obtained for Their Work Is Useless Accenture Survey January 2007
  8. 8. Ofice and Groupware Syndrome ●  Can’t Read it ●  Scalability
  9. 9. The Collaborative Enterprise ●  Social Other Friends/Like Minded People ●  Customers What are they doing ●  Sales Mktg Production ●  Other Similar Useful Projects What are they Doing Partners ●  Engineering RD ●  Other Similar Useful Content How is it Changing Other Operations ●  Employees Customer Support ●  Other Similar Like Minded Experts What are they thinking ● 
  10. 10. Best Practice Super Heroes “Nine out of 10 users said they could work better if they could bring their home computer into work,” – CIO Magazine
  11. 11. Best Practice
 Social Software Concepts From To ●  User   Social Profile ●  LDAP   Network/Community ●  Pull   Push Social Feeds ●  Classification   Social Tagging ●  Web Page   Gadget Personalization ●  Keywords   Social Search ●  Internal   Internal/External ●  Content   Context - Content, Profile, Social Graph, Projects
  12. 12. Best Practice
 Avoiding Enterprise Content “Silos”
 From To ●  Repository   Multiple Repositories ●  Proprietary API’s   CMIS ●  Internal   Internal/External ●  Proprietary Search   OpenSearch ●  Web Services   REST ●  Vendor UI   RIA Mashup ●  Java   Lightweight Scripts ●  Vendor Standards   Common Web Standards
  13. 13. Traditional Choices
 The Drawbacks ●  Old SharePoint Integrate CALS Cost Cost of Integration •  ●  Lack of Adoption   Reuse Hardware, Software, Security, Authentication •  ●  Skills Content Management •  Scalability ●  Audit, Compliance • 
  14. 14. Alfresco
 Collaborative Content Management
 ●  Social Software   Integrated Suite ●  Open   OperatingSystem, Database, Application Server, Web Server, Office   Best-of-Breed Web 2.0 Tools ●  Repository   Internet Scale   Enterprise Authentication, Audit and Compliance 14
  15. 15. Alfresco Content Collaboration ECM Enable ECM Enable ECM Enable CIFS/WebDAV Office Email-In Repo 15
  16. 16. Best Practice
 Social Software Concepts ●  Dashboard ●  Gadget Personalization ●  Social Profile ●  Network/Community Site ●  Push Social Feeds ●  Social Tagging and Search ●  Internal/External ●  Participate in All Content
  17. 17. Personal Dashboard My Sites! Dashboard Feed! Calendar! 17
  18. 18. Configure Dashboard Gadgets Add Dashlets! Page Layout! Organize Dashlets! 18
  19. 19. Social Profile Background! Avator! Company! 19
  20. 20. Team Sites Wiki, Blog, Calendar, Virtual Team! Discussions! Site Feeds! 20
  21. 21. Document Library Folders! Thumbnails! Tags! 21
  22. 22. Bulk Upload 22
  23. 23. Simple Search Search! Results! 23
  24. 24. Flash
Document
Viewer 
 Flash Viewer! Tagging and Discussions! 24
  25. 25. SharePoint
Compa/bility
 Office thinks it’s SharePoint! Check-InOut! Version Control! 25
  26. 26. Content-as-a-Service ●  Internet Any Client as a Site or WebApp Scale Collaborative Content Applications ●  Enterprise (Web Client and Portals) Audit and Compliance Content Management Interoperability Services - CMIS ●  Enterprise Standards Content as a Service (CaaS) (Repository, Collaboration and Search Services) Federation Taxonomy Metadata Collaboration Retention Audit Renditions Feeds Search
  27. 27. The Choice ●  A Complete Microsoft Stack Windows, SQL Server, IIS, .NET, C IE+, MS Office, SharePoint   Portal ●  Choice - Keep Using Linux, Open Solaris, Mac or Windows   Oracle, DB2, MySQL or SQLServer   J2EE JBoss, WebLogic, WebSphere   PHP, Java, Adobe   Portal, Firefox   Microsoft – CIFS, WebDAV, SharePoint Protocol, Office   27
  28. 28. Comparative Cost 28
  29. 29. Today’s Economy ●  Low Cost Choice Simplicity Lower TCO Rapid Deployment and Time •  ●  1/10th Cost of Traditional   to Value ECM Reuse Hardware, Software, ●  Skills Integrated Suite •  Added Savings of Open   Keep Control to Change Source Stack ●  Vendors
  30. 30. Collaborative Content Applications/ Internal Communities ●  Cross Company ●  HR   Product Launch   Benefits   Employee On Ramping ●  Marketing ●  Sales   Marketing Launch   Show Planning   Partner Management   Partner On Ramping ●  Development   Product Management 30
  31. 31. Next Steps 31
  32. 32. Next Steps 32
  33. 33. Really
Simple
Collabora/on Questions

×