Contract lifecycle management webinar with cignex 22 apr2010

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Contract lifecycle management webinar with cignex 22 apr2010

  1. 1. Open Source Contract Lifecycle Management Webinar Open Source ECM Solutions A Corporate Overview
  2. 2. Agenda Introductions About CIGNEX Technologies, Inc.  Contract Management Practice Intro Contract Lifecycle Management Solution Overview CLMS Demonstration Q/A ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 2
  3. 3. About CIGNEX ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 3
  4. 4. CIGNEX - Company Overview  Specialized Company – Open Source ECM 9 Years experience in implementing Enterprise Content Management solutions 250+ employees World-Wide Offices: USA -- (California, New Jersey), India, Singapore, Malaysia, Thailand and UK  Expertise 130+ Solution Implementations + Authored 2 Alfresco, 2 Liferay and 1 Plone Book Platinum Partner of Alfresco Technology Experts on Alfresco, Liferay, Drupal, Plone, Intalio and MuleSource Migration from Broadvision, Vignette, ATG, Fatwire and Documentum to Open Source  Engagement Model Flexible – Onsite, Off-site and Hybrid Full Life Cycle Projects or Work with In-house teams Agile or Waterfall ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 4
  5. 5. CIGNEX Drivers & Focus content management records management document management contract management Ensure Strategic Implement with Business Alignment Unmatched Expertise Offer Flexible, Provide Value-added Comprehensive Services Solutions portals dashboards integrations collaboration ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 5
  6. 6. Contract Management Practice ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 6
  7. 7. Our Contract Management Expertise 8 Years in Contract Management Domain Industries Covered: Pharma, Bio Tech, Diagnostics, Energy, Defense, Manufacturing, FMCG Involved In Business Analysis, Design, Implementation, Roll out, Product Management Open Source Contract Management Solution ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 7
  8. 8. Example Work In Contract Management Central Contract Repository for both buy side and sell side contracts Roche spent a lot of time in contract negotiations and in contracting process Provided a central process with reporting capabilities and authoring of contracts with process improvements Procurement system handling Master Procurement Agreements with PO Details The system enabled Sempra to calculate and manage the spend details for the procurement department Established a Centralized Contract Repository Central Contract Repository with audit trails for Legal agreements. Includes contracts involving various business units within the company Agreements include Assets, Materials Transfer, CDA, Consultancy, Marketing, Distribution, etc Central Contract Repository with IP Agreement management Included integration with Genentech’s SAP systems for Master data and workflow Central contract repository with the ability to quickly launch boiler plate agreements using kiosk type functionality Provided template based contracts for standard and high risk agreement types Central contract repository to manage their procurement agreements, integration with vendor master Provided contract analysis to measure performance of contracts, best vendors, etc Central contract repository to manage their IP Agreements This includes Agreement request to Create Agreement scenario ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 8
  9. 9. Contract Lifecycle Management Solution Based on Alfresco ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 9
  10. 10. Contracts are Complex Contract Document Contract History Metadata Workflow Approvals Correspondence Compliance ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 10
  11. 11. CIGNEX Contract Lifecycle Management Solution Contracts Live a Complex Lifecycle •Drafting •Reviews, Approvals Contract •Validations •Spend Details Creation •Storage, Audit Trails •Preferred Suppliers •Resource Optimization •Process Improvements Contract Contract •3rd Party Approvals Analysis Negotiation •Redlining •Versioning •Activation Contract Contract •Amendments, Renewals Administration Execution •Commitments •Capture signatures •Notifications / Alerts •Setup Expirations •Search & Reports •Central Repository •Terminations ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 11
  12. 12. Drafting Best Process Workflow Applicable to Draft New Agreement action  New Agreements created in the system Multiple activities  Draft agreement  Internal reviews  Internal approvals  External negotiations  Collect signatures  Activate Agreement Activity Description Default Responsible Owner Draft Document Prepare documents Contract Manager Reviews Review agreement language based on Reviewers clause level reviews Approvals Approve based on Approval authority / Contract Approver Corporate policies Negotiations Negotiate with external party Contract Manager ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 12
  13. 13. CIGNEX Contract Lifecycle Management Solution Agreement Lifecycle Actions & Status Action Status Description File an Agreement Filing Enter executed (post-signature) agreement into CLMS application. Draft New Agreement Draft Create, draft, review/approve and negotiate agreement in CLMS application prior to execution. Cancel Cancelled Cancel pre-execution agreement (i.e., while in Draft status). Activate Active Indicate agreement is execute and activate automatic expiration & renewal business rules. Activate Amendment or Superceded Previous version of agreement superceded by Activate Renewal new amendment or renewal version. n/a Expired Agreement’s expiration date reached. Terminate Terminated Agreement terminated by either party prior to expiration date. ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission
  14. 14. CIGNEX CLMS Solution Roadmap Draft or File Legacy Metadata Wizard Notifications Simple Filing Workflow Simple Draft Workflow Import reconciliation Lifecycle, Auto-Renewal Redlining Versions Edit logs Simple Search and Negotiation Reporting Canned Reports Master Data (Party, Product) Obligations, Payments Contract Templates (Commitments) Security Version 1 Version 2 Version 3 Version 4 Maintain Contract Types Templates and Master Maintain Notification Templates Clause Library Additional Master Data Structures Template Lifecycle (Profile) Contract Type Lifecycle Advanced Security Language related workflow Validation and compliance Run time metadata Pull through data Intelligent Documents Events, Milestones (Commitments) Advanced Search and Reporting Legacy Migration ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 14
  15. 15. 3 Great Questions – 3 Alfresco Books FREE ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 15
  16. 16. Contract Lifecycle Management Demo Based on Alfresco ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 16
  17. 17. Integration Points CLMS is the Center of the World! Reports Active Directory Contracts Products / Services Spend DOA Approvals Details PO based recorded in on Contract Contract Suppliers Payment System Send Payment Purchasing on 3-way match PO’s Mark Payment Receipts Sent Invoices ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission
  18. 18. Next Steps Contact Us Free 1 hour consulting on CLMS! Email – sales@cignex.com for more information Email – arun@cignex.com to reach me directly Web - http://www.cignex.com/site/solutions/Suites/contracts _management Resources CLMS Readiness Questionnaire One Pager on CLMS ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 18
  19. 19. Published Works Liferay Portal for Enterprise Intranets Alfresco 3 ECM Dr. Jonas Yuan; May 2008 Implementation www.packtpub.com Fully revised covering Alfresco Surf and more! CIGNEX distributed 1000 www.packtpub.com FREE copies to Plone Community CIGNEX CTO Munwar Shariff, co-author www.plonelive.com Liferay Portal 5.2 Systems Development Dr. Jonas Yuan; June 2009 First book written on www.packtpub.com Alfresco Enterprise Content Management Munwar Shariff, Jan 2007 www.packtpub.com ©2009 CIGNEX Technologies, Inc. | Do not distribute without permission 19

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