Dr. Ian Howells Alfresco Software July2009 Reduce your ECM Costs by 90%
Inspirational FUD <ul><li>Open Source doesn’t have Support </li></ul><ul><li>OK It does have commercial SLA’s BUT Open Sou...
Commoditization CMIS Interoperability        CMIS Content Application
CIO Priorities for 2009 Forrester <ul><li>Reduce IT Costs </li></ul><ul><li>Improve Integration Between Applications </li>...
Goal of Webinar and White Paper <ul><li>Not a Theoretical 5 Year ROI Study </li></ul><ul><li>Publicly Available Informatio...
Agenda <ul><li>ECM Pricing </li></ul><ul><li>Methodology </li></ul><ul><li>ECM Vendor Cost </li></ul><ul><li>ECM Stack Cos...
New for July <ul><li>CMIS </li></ul><ul><li>Vignette </li></ul><ul><li>500 User Profiles </li></ul><ul><li>Difference Comm...
Traditional ECM Pricing and Myths <ul><li>Pricing Model </li></ul><ul><li>Complex </li></ul><ul><ul><li>1000’s options </l...
Methodology <ul><li>Basic System – Content Management for the Masses </li></ul><ul><ul><li>Office Integration </li></ul></...
Cost Analysis <ul><li>Stack </li></ul><ul><li>Support and Maintenance </li></ul><ul><li>License </li></ul>
Publicly Available Pricing <ul><li>&quot;the price analysis GSA does to establish the Government's Multiple Award Schedule...
EMC/Documentum <ul><li>1000 User </li></ul><ul><ul><li>$863,937 </li></ul></ul><ul><li>500 User </li></ul><ul><ul><li>$455...
OpenText <ul><li>1000 User </li></ul><ul><ul><li>$637,304 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$196,754 <...
Vignette <ul><li>1000 User </li></ul><ul><ul><li>$661,477 </li></ul></ul><ul><li>500 User </li></ul><ul><ul><li>$442,182 <...
SharePoint <ul><li>1000 User </li></ul><ul><ul><li>$318,738 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$24,669 ...
SharePoint Pricing <ul><li>Complete Microsoft Stack </li></ul><ul><li>Basic Pricing </li></ul><ul><li>http://office.micros...
Alfresco <ul><li>All Products in One Subscription </li></ul><ul><ul><li>Document Management, Collaboration and  Web Conten...
Alfresco <ul><li>1000 User </li></ul><ul><ul><li>$33,500 </li></ul></ul><ul><ul><li>$46,250 </li></ul></ul><ul><li>100 Use...
ECM Stack Costs <ul><li>Application Server </li></ul><ul><li>Database </li></ul><ul><li>Operating System </li></ul>
Oracle Database &  Application Server <ul><li>1000 User DB </li></ul><ul><ul><li>$59,950 </li></ul></ul><ul><li>100 User D...
Microsoft Database <ul><li>1000 User DB </li></ul><ul><ul><li>$17,210 </li></ul></ul><ul><li>100 User DB </li></ul><ul><ul...
MySQL <ul><li>1000 User Gold </li></ul><ul><ul><li>$2999 </li></ul></ul><ul><li>100 User Silver </li></ul><ul><ul><li>$199...
Microsoft Windows <ul><li>1000 User </li></ul><ul><ul><li>$3201 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$217...
Red Hat Application Stack <ul><li>Stack </li></ul><ul><ul><li>Apache HTTP Server </li></ul></ul><ul><ul><li>JBoss Applicat...
Summary Year 1 Cost Savings <ul><li>1000 Users </li></ul><ul><ul><li>Save 85% to 96% </li></ul></ul><ul><li>100 Users </li...
Summary
Summary Cost Breakdown
Open Source vs. Enterprise  Software Model  Low Upfront Cost Lower Project Risk Op Ex vs. Cap Ex Increasing Savings Annual...
Community and Enterprise <ul><li>Community </li></ul><ul><li>Open Source Stack </li></ul><ul><ul><li>Linux, Windows and Ma...
Summary <ul><li>Late 1990’s and early 2000’s </li></ul><ul><li>The ECM Suite </li></ul><ul><li>Single Vendor Strategy </li...
More Information <ul><li>White Paper – Total Cost of Ownership for Enterprise Content Management </li></ul><ul><ul><li>Det...
www.cmisdev.org
Training <ul><li>Alfresco in an Hour – Free </li></ul><ul><li>Formal Courses </li></ul><ul><ul><li>5 Day Intensive </li></...
Productivity and Scalability <ul><li>Productivity </li></ul><ul><li>As Simple to Use as a Shared drive </li></ul><ul><li>N...
Try Alfresco
Questions
Dr. Ian Howells January 2009 Reduce your ECM Costs by 90% Questions
Contact Alfresco <ul><li>Discuss Pricing Calculator </li></ul>
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Can Open Source Lower Your Total Cost Of Ownership by 90%

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Full webinar at http://www.alfresco.com/about/events/ondemand

This presentation compares the license, app dev, and ongoing support costs for Alfresco, Documentum, SharePoint, OpenText, and Vignette.

This is not some theoretical 5 Year ROI study.

It is publicly-available information that you can verify and review your self.

And it deals with Immediate Costs.

This presentation is a tool for customers to use to hold their ECM vendors accountable.

As an ECM customer, you should be asking your vendor to Explain Specifically:

1. What are you Selling me?

2. What am I Getting?

3. What Extra Software do I Need?

4. Can you Break Down the Cost?

5. Why does it Cost this Amount?

5. If I get Audited in the Future
After the Initial Discount what do I Pay?

This presentation covers the following:
ECM Pricing
Methodology
ECM Vendor Cost
ECM Stack Cost

Published in: Technology, News & Politics
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Can Open Source Lower Your Total Cost Of Ownership by 90%

  1. 1. Dr. Ian Howells Alfresco Software July2009 Reduce your ECM Costs by 90%
  2. 2. Inspirational FUD <ul><li>Open Source doesn’t have Support </li></ul><ul><li>OK It does have commercial SLA’s BUT Open Source is not suitable for the Enterprise </li></ul><ul><li>OK it is Supported, is used by Major Enterprises in mission critical systems BUT it is more expensive really </li></ul><ul><li>OK, OK, OK </li></ul>Of course you know it is more expensive really.
  3. 3. Commoditization CMIS Interoperability    CMIS Content Application
  4. 4. CIO Priorities for 2009 Forrester <ul><li>Reduce IT Costs </li></ul><ul><li>Improve Integration Between Applications </li></ul><ul><li>Use IT to Increase Innovation </li></ul><ul><li>Support Regulatory Applications </li></ul>   69% > 6 Repo’s Accenture
  5. 5. Goal of Webinar and White Paper <ul><li>Not a Theoretical 5 Year ROI Study </li></ul><ul><li>Publicly Available Information – Review it </li></ul><ul><li>Immediate Cost </li></ul><ul><li>Tool Customers to Question Vendors </li></ul><ul><li>Ask Vendor to Explain Specifically: </li></ul><ul><ul><li>What are you Selling me </li></ul></ul><ul><ul><li>What am I Getting </li></ul></ul><ul><ul><li>What Extra Software do I Need </li></ul></ul><ul><ul><li>Can you Break Down the Cost </li></ul></ul><ul><ul><li>Why does it Cost this Amount </li></ul></ul><ul><ul><li>If I get Audited in the Future </li></ul></ul><ul><ul><li>After the Initial Discount what do I Pay </li></ul></ul>Explain why is it so Expensive Compared to Open Source
  6. 6. Agenda <ul><li>ECM Pricing </li></ul><ul><li>Methodology </li></ul><ul><li>ECM Vendor Cost </li></ul><ul><li>ECM Stack Cost </li></ul><ul><li>Alfresco </li></ul><ul><li>Summary </li></ul><ul><li>More Information </li></ul>
  7. 7. New for July <ul><li>CMIS </li></ul><ul><li>Vignette </li></ul><ul><li>500 User Profiles </li></ul><ul><li>Difference Community and Enterprise </li></ul><ul><li>Cost Develop an Application </li></ul><ul><li>Cost to Support an Application </li></ul>
  8. 8. Traditional ECM Pricing and Myths <ul><li>Pricing Model </li></ul><ul><li>Complex </li></ul><ul><ul><li>1000’s options </li></ul></ul><ul><ul><li>Hidden Extras Pricing Model </li></ul></ul><ul><li>Lack Transparency </li></ul><ul><ul><li>Audit Implications </li></ul></ul><ul><li>Cost </li></ul><ul><li>Per User </li></ul><ul><ul><li>1 Hour per Year/24 Hours Per Day </li></ul></ul><ul><ul><li>Type Content Accessed </li></ul></ul><ul><li>Usage </li></ul><ul><ul><li>Intranet, Internet, Extranet, Website </li></ul></ul><ul><li>SharePoint – Free </li></ul><ul><ul><li>WSS, MOSS Standard and Enterprise </li></ul></ul>
  9. 9. Methodology <ul><li>Basic System – Content Management for the Masses </li></ul><ul><ul><li>Office Integration </li></ul></ul><ul><ul><li>Collaboration </li></ul></ul><ul><ul><li>Content Management </li></ul></ul><ul><ul><li>Workflow or BPM </li></ul></ul><ul><ul><li>Transformation/Rendition Management </li></ul></ul><ul><ul><li>Search </li></ul></ul><ul><li>1000 Enterprise Config and 100 Users Standard Config </li></ul><ul><li>Publicly Available Pricing </li></ul><ul><li>Year One Cost </li></ul>
  10. 10. Cost Analysis <ul><li>Stack </li></ul><ul><li>Support and Maintenance </li></ul><ul><li>License </li></ul>
  11. 11. Publicly Available Pricing <ul><li>&quot;the price analysis GSA does to establish the Government's Multiple Award Schedule (MAS) negotiation objective should start with the best discount given to any of the vendor's customers.&quot; </li></ul>
  12. 12. EMC/Documentum <ul><li>1000 User </li></ul><ul><ul><li>$863,937 </li></ul></ul><ul><li>500 User </li></ul><ul><ul><li>$455,682 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$129,078 </li></ul></ul><ul><li>GSA Pricing </li></ul>
  13. 13. OpenText <ul><li>1000 User </li></ul><ul><ul><li>$637,304 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$196,754 </li></ul></ul><ul><li>GSA Pricing </li></ul>
  14. 14. Vignette <ul><li>1000 User </li></ul><ul><ul><li>$661,477 </li></ul></ul><ul><li>500 User </li></ul><ul><ul><li>$442,182 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$266,746 </li></ul></ul><ul><li>GSA Pricing </li></ul>
  15. 15. SharePoint <ul><li>1000 User </li></ul><ul><ul><li>$318,738 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$24,669 </li></ul></ul><ul><li>Pricing </li></ul><ul><ul><li>www.microsoft.com </li></ul></ul>
  16. 16. SharePoint Pricing <ul><li>Complete Microsoft Stack </li></ul><ul><li>Basic Pricing </li></ul><ul><li>http://office.microsoft.com/en-us/sharepointserver/FX102176831033.aspx </li></ul><ul><li>Microsoft Software Assurance </li></ul><ul><li>http://www.microsoft.com/licensing/mla/default.aspx </li></ul>“ To be licensed for the Enterprise Edition functionality of Office SharePoint Server 2007, both the Standard and Enterprise client access licenses are required ”
  17. 17. Alfresco <ul><li>All Products in One Subscription </li></ul><ul><ul><li>Document Management, Collaboration and Web Content Management, Records Management, Image Management, Digital Asset Management </li></ul></ul><ul><li>All Components included </li></ul><ul><ul><li>BPM, Workflow, Transformation … </li></ul></ul><ul><li>No CAL’s </li></ul><ul><li>No Extra for different Client </li></ul><ul><li>CPU based </li></ul>
  18. 18. Alfresco <ul><li>1000 User </li></ul><ul><ul><li>$33,500 </li></ul></ul><ul><ul><li>$46,250 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$18,500 </li></ul></ul>
  19. 19. ECM Stack Costs <ul><li>Application Server </li></ul><ul><li>Database </li></ul><ul><li>Operating System </li></ul>
  20. 20. Oracle Database & Application Server <ul><li>1000 User DB </li></ul><ul><ul><li>$59,950 </li></ul></ul><ul><li>100 User DB </li></ul><ul><ul><li>$21,350 </li></ul></ul><ul><li>Pricing </li></ul><ul><ul><li>http://www.oracle.com/corporate/pricing/pricelists.html </li></ul></ul>
  21. 21. Microsoft Database <ul><li>1000 User DB </li></ul><ul><ul><li>$17,210 </li></ul></ul><ul><li>100 User DB </li></ul><ul><ul><li>$8,605 </li></ul></ul><ul><li>Pricing </li></ul><ul><ul><li>http://www.microsoft.com/licensing/mla/default.aspx </li></ul></ul>
  22. 22. MySQL <ul><li>1000 User Gold </li></ul><ul><ul><li>$2999 </li></ul></ul><ul><li>100 User Silver </li></ul><ul><ul><li>$1999 </li></ul></ul><ul><li>Pricing </li></ul><ul><ul><li>http://mysql.com/products/enterprise/features.html </li></ul></ul>
  23. 23. Microsoft Windows <ul><li>1000 User </li></ul><ul><ul><li>$3201 </li></ul></ul><ul><li>100 User </li></ul><ul><ul><li>$2176 </li></ul></ul><ul><li>Pricing </li></ul><ul><ul><li>http://www.microsoft.com/licensing/mla/default.aspx </li></ul></ul>
  24. 24. Red Hat Application Stack <ul><li>Stack </li></ul><ul><ul><li>Apache HTTP Server </li></ul></ul><ul><ul><li>JBoss Application Server </li></ul></ul><ul><ul><li>JBoss Hibernate </li></ul></ul><ul><ul><li>MySQL and PostgresSQL </li></ul></ul><ul><ul><li>Red Hat Enterprise Linux </li></ul></ul>1000 User Premium Enterprise Stack - $8499 100 User Basic Stack - $1999
  25. 25. Summary Year 1 Cost Savings <ul><li>1000 Users </li></ul><ul><ul><li>Save 85% to 96% </li></ul></ul><ul><li>100 Users </li></ul><ul><ul><li>Save 42% to 85% </li></ul></ul>
  26. 26. Summary
  27. 27. Summary Cost Breakdown
  28. 28. Open Source vs. Enterprise Software Model Low Upfront Cost Lower Project Risk Op Ex vs. Cap Ex Increasing Savings Annual Cost Cumulative Cost
  29. 29. Community and Enterprise <ul><li>Community </li></ul><ul><li>Open Source Stack </li></ul><ul><ul><li>Linux, Windows and Mac </li></ul></ul><ul><li>Community Forge </li></ul><ul><li>Community </li></ul><ul><ul><li>Wiki </li></ul></ul><ul><ul><li>Forums </li></ul></ul><ul><ul><li>Content Community </li></ul></ul><ul><li>Enterprise </li></ul><ul><li>Open Source and Proprietary Stack </li></ul><ul><li>Enterprise Management </li></ul><ul><ul><li>Clustering, Scalability, Monitoring, Cloud Multi-Tenant </li></ul></ul><ul><li>Enterprise Extensions </li></ul><ul><li>Enterprise SLA </li></ul><ul><ul><li>Support, Bug Fixing, Upgrades, Maintenance </li></ul></ul><ul><ul><li>Current and Previous Versions </li></ul></ul>
  30. 30. Summary <ul><li>Late 1990’s and early 2000’s </li></ul><ul><li>The ECM Suite </li></ul><ul><li>Single Vendor Strategy </li></ul><ul><li>Lock-In </li></ul><ul><li>Today </li></ul><ul><li>Short Approved Vendor Shortlist </li></ul><ul><li>Cost this Year </li></ul><ul><li>Reuse Existing Hardware, Software and Skills </li></ul><ul><li>Choose per Project </li></ul><ul><ul><li>Cost </li></ul></ul><ul><ul><li>Functionality </li></ul></ul><ul><li>Review Renewals </li></ul><ul><li>Start Planning for CMIS </li></ul>
  31. 31. More Information <ul><li>White Paper – Total Cost of Ownership for Enterprise Content Management </li></ul><ul><ul><li>Detailed Breakdown of ECM Vendor Pricing </li></ul></ul><ul><ul><li>Detailed Breakdown of Stack Pricing </li></ul></ul><ul><ul><li>Detailed Comparison Matrix </li></ul></ul><ul><ul><li>URL’s for all Pricelists </li></ul></ul><ul><ul><li>All calculations were performed in November 2008 </li></ul></ul>
  32. 32. www.cmisdev.org
  33. 33. Training <ul><li>Alfresco in an Hour – Free </li></ul><ul><li>Formal Courses </li></ul><ul><ul><li>5 Day Intensive </li></ul></ul><ul><ul><li>System Administration </li></ul></ul><ul><ul><li>Advanced Workflow </li></ul></ul><ul><ul><li>Web Scripting </li></ul></ul><ul><ul><li>Content Modeling and Client Configuration </li></ul></ul><ul><ul><li>Web Content Management </li></ul></ul><ul><ul><li>API Development </li></ul></ul>
  34. 34. Productivity and Scalability <ul><li>Productivity </li></ul><ul><li>As Simple to Use as a Shared drive </li></ul><ul><li>No Client Plug-Ins </li></ul><ul><li>As Simple to Develop as Email Rules </li></ul><ul><li>Lightweight WebScripts </li></ul><ul><li>Scalability </li></ul><ul><ul><li>4m users </li></ul></ul><ul><ul><li>100m documents </li></ul></ul><ul><ul><li>19 Terabytes of data </li></ul></ul><ul><ul><li>Clustered High-Availability on 6 Servers </li></ul></ul>
  35. 35. Try Alfresco
  36. 36. Questions
  37. 37. Dr. Ian Howells January 2009 Reduce your ECM Costs by 90% Questions
  38. 38. Contact Alfresco <ul><li>Discuss Pricing Calculator </li></ul>

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