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Reports and Forms: the finishing touches for Access Reporting (on the Voyager ILS)

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This presentation was given at the Voyager Users Group Meeting (VUGM) in 2002. Many of the presentations at VUGM discussed various ways to create queries, but this one focused on Reports and Forms, which make the final product more professional and easier to use.

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Reports and Forms: the finishing touches for Access Reporting (on the Voyager ILS)

  1. 1. SESSION 43
  2. 2. QUERIES:  EXTRACT DATA FROM TABLES  SUPPORT CRITERIA  PERMIT EXPRESSIONS  PERMIT GROUPING  PERMIT SORTING  SELECT SPECIFIC FIELDS  SELECT SPECIFIC RECORDS  JOIN INFO FROM MULTIPLE TABLES REPORTS:  PRETTIFY DATA FROM QUERIES OR TABLES  CALCULATE TOTALS  PERMIT EXPRESSIONS  PERMIT GROUPING  PERMIT SORTING  SELECT SPECIFIC FIELDS  ARE BASED ON ONE QUERY OR TABLE
  3. 3. HEADERS DETAIL AREA FOOTERS LABELS TEXT BOXES LINES
  4. 4. RUN QUERY DO REPORT HEADER DO PAGE HEADER DO LOCATION HEADER  DO DETAIL (FROM QUERY RESULTS) UNTIL: 1. NEW LOCATIONDO LOCATION HEADER, RETURN TO  2. FILL PAGEDO PAGE FOOTER, GO TO NEXT PAGE, DO PAGE HEADER, RETURN TO  3. NO MORE RECORDSDO REPORT FOOTER, DO FINAL PAGE FOOTER AND EXIT
  5. 5. THE REPORT WIZARD MAKES IT EASY TO CREATE A FIRST DRAFT OF A REPORT
  6. 6. RIGHT CLICK YOU CAN CHANGE THE SOURCE ON WHICH YOUR REPORT WILL BE BASED. THIS CAN BE A BIG HELP IN TESTING, SO YOU DON’T HAVE TO RUN A SLOW QUERY OVER AND OVER TO PERFECT A REPORT.
  7. 7. FORMS
  8. 8. What are forms good for? • Data entry/data display • Switchboard
  9. 9. Wizard (for data entry/data display—not useful for switchboards)
  10. 10. Form Properties
  11. 11. Command buttons
  12. 12. Event Procedures
  13. 13. Preview vs. Print
  14. 14. Parameters and combo boxes

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