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Making Materials Findable 
at the State Library of Victoria 
Alan Manifold 
Digital & Library Applications Manager 
14 Oct...
State Library of Victoria Collections 
Digitised 
Print 
Pictures 
Maps 
Manuscripts 
Diaries 
Pamphlets 
Books 
Serials 
...
Audiences 
Onsite Users 
Remote Users (more than 50% of web access) 
Victorian 
Other (domestic and foreign) 
Identified a...
Sources of metadata 
Cataloguing in Voyager (MARC) 
Cataloguing module 
Web form for Australiana 
Spreadsheet cataloguing ...
Data Transfer Pathways 
Primo 
P–5 
DigiTool 
Australiana 
Indexes 
SFX 
Voyager 
MetaLib 
Spreadsheets 
Cataloguing 
Temp...
Issues with all these data transfers 
Synchronisation issues 
Divergence 
Lag time 
Complexity 
Data redundancy 
Script is...
Interoperability 
SLV 
Main 
Database 
P–7 
SLV 
Corporate 
Website 
Discovery 
Platform 
(Primo) 
(DigiTool) 
Australiana...
Access methods 
v.10 v.11 v.31 v.32 v.36 v.37 v.??-1 v.?? 
P–8 
Internet 
Explorer 
Firefox Chrome Etc 
Super 
Hi-Res 
Hi-...
Some Issues: Copyright 
In copyright 
In copyright, copyright assigned to SLV 
In copyright, restricted 
Out of copyright ...
Some Issues: Cultural Sensitivity 
P–10
Some Issues: Uncatalogued and Poorly catalogued 
materials 
The more material is available online… 
The more material patr...
Some Issues: Complex Formats 
Manuscripts and Books 
Each page is an image 
Can include transcripts 
Serial Titles 
Each p...
Some Issues: Legacy Data 
Never possible to get it all consistent 
Problem from being on leading edge 
Current best practi...
My Watchword 
Ignorance 
With 
Competence 
P–14
Your Questions and Thoughts 
Alan Manifold 
Digital and Library Applications Manager 
State Library of Victoria 
amanifold...
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Making Materials Findable at the State Library of Victoria

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Discussion of some of the issues involved with the many data sources and repositories in use at the State Library of Victoria, how they interact and some of the solutions we have come up with to resolve them.

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Making Materials Findable at the State Library of Victoria

  1. 1. Making Materials Findable at the State Library of Victoria Alan Manifold Digital & Library Applications Manager 14 October 2014
  2. 2. State Library of Victoria Collections Digitised Print Pictures Maps Manuscripts Diaries Pamphlets Books Serials Plans Sound files Videos Open stacks Closed stacks BOSS Pictures Maps Manuscripts Rare Plans Other Subscriptions Realia LPs Art Kits Primo Central SFX MetaLib eBooks Political Ephemera Databases
  3. 3. Audiences Onsite Users Remote Users (more than 50% of web access) Victorian Other (domestic and foreign) Identified audience segments: Creatives and Contributors Culture Seekers Researchers Transactional Users Young Learners and Families P–3
  4. 4. Sources of metadata Cataloguing in Voyager (MARC) Cataloguing module Web form for Australiana Spreadsheet cataloguing (Excel to MARC or Dublin Core) Vendor record loads (MARC and MARC-XML) DigiTool serial loads (METS) DigiTool Deposit Module (Dublin Core) Acquisitions Staff Selected and trained external contributors General public? DigiTool individual images (Dublin Core) Archivist’s Toolkit (EAD) P–4
  5. 5. Data Transfer Pathways Primo P–5 DigiTool Australiana Indexes SFX Voyager MetaLib Spreadsheets Cataloguing Templates Libraries Australia Trove Archivist’s Toolkit Vendor Record Loads
  6. 6. Issues with all these data transfers Synchronisation issues Divergence Lag time Complexity Data redundancy Script issues Multiplicity Complexity Maintenance Currency Timing “Database of record” question Multiple repositories of data No database has all of the data Record level differences (bib vs volume vs item) P–6
  7. 7. Interoperability SLV Main Database P–7 SLV Corporate Website Discovery Platform (Primo) (DigiTool) Australiana Index CD-ROM Databases (Buddy) Resource Discovery Image Viewers Legacy Images (Pictoria) Direct Delivery (Relais) OpenURL Resolver (SFX) (Voyager) Real Time Data Feeds Federated Searching (MetaLib) Mega-Aggregate Index (Primo Central)
  8. 8. Access methods v.10 v.11 v.31 v.32 v.36 v.37 v.??-1 v.?? P–8 Internet Explorer Firefox Chrome Etc Super Hi-Res Hi-Res Not So Hi-Res Lo-Res Icky old Res In-house Anywhere else Via Primo, DigiTool & Web Via API & Z39.50 Desktop Mac Laptop Tablet Smart Phone
  9. 9. Some Issues: Copyright In copyright In copyright, copyright assigned to SLV In copyright, restricted Out of copyright Orphaned works Copyright undetermined In-House Use Embargoes Low Resolution P–9
  10. 10. Some Issues: Cultural Sensitivity P–10
  11. 11. Some Issues: Uncatalogued and Poorly catalogued materials The more material is available online… The more material patrons expect to be online… Which leads to the unrealistic idea that everything is online… Which leads to not searching anywhere else… Which causes frustration from not finding materials… [Woman destroying television set] [art original] / Mary Leunig P–11 http://handle.slv.vic.gov.au/10381/185891
  12. 12. Some Issues: Complex Formats Manuscripts and Books Each page is an image Can include transcripts Serial Titles Each page is an image Each issue is an entity The title is another entity Primo handles these poorly Designed for record=title Adapted to handle images No parent/child concept P–12
  13. 13. Some Issues: Legacy Data Never possible to get it all consistent Problem from being on leading edge Current best practices vs Consistency P–13
  14. 14. My Watchword Ignorance With Competence P–14
  15. 15. Your Questions and Thoughts Alan Manifold Digital and Library Applications Manager State Library of Victoria amanifold@slv.vic.gov.au P–15

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