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26 May 2015
Making Materials Findable at the State Library of Victoria
Alan Manifold, Digital and Library Applications Man...
P–2
State Library of Victoria Collections
Digitised
SubscriptionsOther
Print
Pictures
Maps
Manuscripts
Diaries
Pamphlets
B...
P–3
Audiences
Onsite Users
Remote Users (more than 50% of web access)
Victorian
Other (domestic and foreign)
Identified au...
P–4
Sources of metadata
Cataloguing in Voyager (MARC)
Cataloguing module
Web form for Australiana
Spreadsheet cataloguing ...
Data Transfer Pathways
P–5
Primo
DigiTool
Australiana
Indexes
SFX
Voyager
MetaLib
Spreadsheets
Cataloguing
Templates
Libra...
P–6
Issues with all these data transfers
Synchronisation issues
Divergence
Lag time
Complexity
Data redundancy
Script issu...
P–7
Interoperability
SLV
Corporate
Website
Discovery
Platform
(Primo)
(DigiTool)
Australiana
Index
CD-ROM
Databases
(Buddy...
P–8
Access methods
Internet
Explorer
Firefox Chrome Etc
v.10 v.11 v.31 v.32 v.36 v.37 v.??-1 v.??
Super
Hi-Res
Hi-Res
Not ...
P–9
Some Issues: Copyright
In copyright
In copyright, copyright assigned to SLV
In copyright, restricted
Out of copyright
...
P–10
Some Issues: Cultural Sensitivity
P–11
Some Issues: Uncatalogued and Poorly catalogued materials
P–11
The more material is available online…
The more materi...
P–12
Some Issues: Complex Formats
Manuscripts and Books
Each page is an image
Can include transcripts
Serial Titles
Each p...
P–13
Some Issues: Legacy Data
Never possible to get it all consistent
Problem from being on leading edge
Current best prac...
P–14
My Watchword
Ignorance
With
Competence
P–15
Your Questions and Thoughts
Alan Manifold
Digital and Library Applications Manager
State Library of Victoria
amanifol...
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Making materials findable at State Library Victoria, May 2015

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A brief overview of some of the complications related to making a multitude of materials available in many ways at a single institution. Presented as a guest lecture to the RMIT ISYS1168 Document Management 2 class, 26 May 2015.

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Making materials findable at State Library Victoria, May 2015

  1. 1. 26 May 2015 Making Materials Findable at the State Library of Victoria Alan Manifold, Digital and Library Applications Manager Finding the bodies “Finding the bodies” - http://handle.slv.vic.gov.au/10381/256941
  2. 2. P–2 State Library of Victoria Collections Digitised SubscriptionsOther Print Pictures Maps Manuscripts Diaries Pamphlets Books Serials Plans Sound files Videos Open stacks Closed stacks BOSS Pictures Maps Manuscripts Rare Plans Realia LPs Art Kits Primo Central SFX MetaLib eBooks Political Ephemera Databases
  3. 3. P–3 Audiences Onsite Users Remote Users (more than 50% of web access) Victorian Other (domestic and foreign) Identified audience segments: Creatives and Contributors Culture Seekers Researchers Transactional Users Young Learners and Families
  4. 4. P–4 Sources of metadata Cataloguing in Voyager (MARC) Cataloguing module Web form for Australiana Spreadsheet cataloguing (Excel to MARC or Dublin Core) Vendor record loads (MARC and MARC-XML) DigiTool serial loads (METS) DigiTool Deposit Module (Dublin Core) Acquisitions Staff Selected and trained external contributors General public? DigiTool individual images (Dublin Core) Archivist’s Toolkit (EAD)
  5. 5. Data Transfer Pathways P–5 Primo DigiTool Australiana Indexes SFX Voyager MetaLib Spreadsheets Cataloguing Templates Libraries Australia Trove Archivist’s Toolkit Vendor Record Loads
  6. 6. P–6 Issues with all these data transfers Synchronisation issues Divergence Lag time Complexity Data redundancy Script issues Multiplicity Complexity Maintenance Currency Timing “Database of record” question Multiple repositories of data No database has all of the data Record level differences (bib vs volume vs item)
  7. 7. P–7 Interoperability SLV Corporate Website Discovery Platform (Primo) (DigiTool) Australiana Index CD-ROM Databases (Buddy) Resource Discovery Image Viewers OpenURL Resolver (SFX) Direct Delivery (Relais) (Voyager) SLV Main Database Federated Searching (MetaLib) Mega-Aggregate Index (Primo Central) Real Time Data Feeds Legacy Images (Pictoria)
  8. 8. P–8 Access methods Internet Explorer Firefox Chrome Etc v.10 v.11 v.31 v.32 v.36 v.37 v.??-1 v.?? Super Hi-Res Hi-Res Not So Hi-Res Lo-Res Icky old Res In-house Anywhere else Via Primo, DigiTool & Web Via API & Z39.50 Desktop Laptop Tablet Smart Phone Mac
  9. 9. P–9 Some Issues: Copyright In copyright In copyright, copyright assigned to SLV In copyright, restricted Out of copyright Orphaned works Copyright undetermined In-House Use Embargoes Low Resolution
  10. 10. P–10 Some Issues: Cultural Sensitivity
  11. 11. P–11 Some Issues: Uncatalogued and Poorly catalogued materials P–11 The more material is available online… The more material patrons expect to be online… Which leads to the unrealistic idea that everything is online… Which leads to not searching anywhere else… Which causes frustration from not finding materials… http://handle.slv.vic.gov.au/10381/185891 [Woman destroying television set] [art original] / Mary Leunig
  12. 12. P–12 Some Issues: Complex Formats Manuscripts and Books Each page is an image Can include transcripts Serial Titles Each page is an image Each issue is an entity The title is another entity Primo handles these poorly Designed for record=title Adapted to handle images No parent/child concept
  13. 13. P–13 Some Issues: Legacy Data Never possible to get it all consistent Problem from being on leading edge Current best practices vs Consistency
  14. 14. P–14 My Watchword Ignorance With Competence
  15. 15. P–15 Your Questions and Thoughts Alan Manifold Digital and Library Applications Manager State Library of Victoria amanifold@slv.vic.gov.au

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