Archibus Overview


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Archibus Overview

  1. 1. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS®Product Overview Table of Contentsp.16p.18p.20p.22p.24p.26p.12p.14p.12p.12p.28p.2p.3p.4p.6p.8p.9p.10p.11©2008, ARCHIBUS, Inc. All rights reserved. ARCHIBUS, the ARCHIBUS logo, TIFM™ and IntuitiveBusiness Transformation™ are trademarks of Facilities Management Techniques, Inc. All otherproducts or name brands are trademarks of their respective holders.ARCHIBUS APPLICATIONSReal Property & Lease ManagementTrack and evaluate your properties’operational and financial performance onan individual or portfolio basisCapital BudgetingMaster the capital budget cycle toachieve improved, centralized strategicplanning across the organizationProject ManagementManage projects, from an owner’sperspective, so they are completedon-schedule and within budgetStrategic Master PlanningAlign facilities and infrastructuredevelopment with plans by evaluatinghistorical use and forecasting futureneedsSpace ManagementManage space efficiency to decreaseoccupancy costs and optimizeutilization through accuratechargebackOverlay with Design Management for AutoCAD® & Revit®Link drawings to facilities and infrastructuredata bi-directionally, synchronizingupdates to each environment forimproved accuracy and productivityMove ManagementStreamline the entire move/add/changeprocess, from single-person tomulti-phased moves, to reduce costs andminimize organizational disruptionOVERVIEWSeize the Oportunity to Transform Your PortfolioEnd-To-End Solution Deployed in 30 DaysPartial Client ListWinning ProfilesBusiness Intelligence to Increase Your Bottom LineThe Right Tools to Address Your NeedsARCHIBUS—To Achieve Competitive AdvantageTop 15 Reasons to Implement ARCHIBUSARCHIBUS PRODUCT OPTIONSEnterpriseThe world’s most comprehensivefacilities management solution formanaging space totaling thousands tomillions of square feet or metersFacil-o-tor™The complete single site solution formanaging facilities comprising fewerthan 500,000 square feet (46,000 squaremeters)Express™The small-office, single-user solution formanaging facilities measuring less than250,000 square feet (24,000 square meters)in sizeWeb Central™Harness the power of the Web to shareinformation and distribute self-servicework processes throughout yourorganization
  2. 2. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Product Overview Table of Contentsp.44p.46p.54p. 55p.30p.32p.34p.36p.38p.40p.48p.42p.50p.52ReservationsSimplify scheduling and management ofshared use space to increase efficiencyand optimize utilizationHotelingOptimize space usage, chargebacks, andmoves for an increasingly mobileworkforce and dynamic project teamsFurniture & Equipment ManagementMonitor and control physical assetcost and utilization to increaseorganizational accountabilityTelecommunications & Cable ManagementManage every aspect of your networkinfrastructure to facilitate planning,improve asset management, andenhance customer serviceService Desk / On Demand WorkSimplify the initiation, dispatch, andmanagement of service requests andwork ordersBuilding Operations ManagementTrack and manage on demand andpreventive maintenance to improvework load balancing and decreaseoperating costsWork WizardStreamline work order and help deskprocessing to improve efficiencyand customer satisfactionEmergency PreparednessEnsure business continuity andexpedited recovery in the event of adisasterCondition AssessmentCreate a central repository to effectivelymanage deferred maintenance liabilitiesand recommend corrective actionsEnvironmental Sustainability AssessmentMeasure performance indicators andmitigate risk to raise theorganization’s environmental profileFleet ManagementOptimize the utilization and performanceof your mobile assetsGeospatial Extensions for ESRILink facility and infrastructure data withthe intuitive power of geospatialtechnology to make informed decisionsSERVICESSoftware Subscription ProgramTechnical SupportProfessional ServicesTrainingOn Demand and Hosted SolutionsCOMPANY PROFILEARCHIBUS Inc.
  3. 3. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS®Seize the Opportunity to Transform Your Real Estate,Infrastructure, and Facilities PortfolioIf you are in a position to make decisions about assets, both spatial and physical, then you have the ability to profoundlyimprove your organization’s bottom line.Transform Instead of ConformA survey of Chief Financial Officers (CFOs) reveals that many are notsatisfied with their organization’s current physical asset managementcapabilities. The vast majority of these CFOs say they need enhancedasset tracking and utilization, better maintenance reporting, and theability to maximize the useful life of assets through redeployment.With over 35% of an organization’s total assets tied to the cost of realestate, infrastructure, and facilities, CFOs today, more than ever, seek tosignificantly improve asset utilization, operational efficiency, andultimately increase shareholder value.Intuitive Business Transformation™Business transformation, risk mitigation, and asset optimization aresignificant and complex issues faced by organizations throughout theworld.The Intuitive Business Transformation capabilities of ARCHIBUS enableyou to intuitively manage the results of your transformation activities,protect your assets, and optimize their rates of return by minimizing theirTotal Cost of Ownership. The net result is a tremendous gain inorganizational productivity and profitability.30-Day Rapid Deployment withARCHIBUS Implementation Methodology™Don’t underestimate the role that experience plays in successfullyimplementing the necessary systems and processes to transform your realestate, infrastructure, and facilities portfolio.The ARCHIBUS Implementation Methodology is based on ARCHIBUS, Inc.’s25+ years of experience as a pioneer in the development of real estate,infrastructure and facilities automation solutions. It also aggregates theacquired deployment knowledge based on the best practices andbenchmarks of our 4,000,000+ users. Today, you can successfully deployan ARCHIBUS“commercial-off-the shelf”solution in as little as 30 days.ARCHIBUS provides the most comprehensive and integrated approach to real estate, infrastructure, andfacilities management, which can significantly improve asset utilization and operational efficiency, resultingin increased shareholder value.Over 4,000,000 ARCHIBUS users prove it daily—saving their organizations over $100 billion annually.Are you managing your real estate, infrastructure, and facilities to their greatest potential?Asset Management CapabilitiesAssetTracking and UtilizationReporting of Maintenance and RepairAbility to Re-deploy Surplus Assets90%80%79%78%Source:CFO Enterprise’s Research Group90%80%70%60%50%40%30%20%10% 100%DeploySupport PlanAssessDesignPilotDevelopAnalysisDeploySupport PlanAssessDesignPilotDevelopAnalysis% of CFOs Who Seek Improved:ARCHIBUS Makes Intuitive Transformation Possible30-Day Rapid Deployment withARCHIBUS Implementation Methodology
  4. 4. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.MS SQL ORACLE SYBASERapid Integration with Corporate and Legacy SystemsARCHIBUS links the information silos and diverse applications supportingpeople,processes,places,and physical assets into a comprehensive andseamlessly integrated solutionProjectManagementOverlay withDesign Managementfor AutoCAD® & Revit®Real Property& LeaseManagementConditionAssessmentService Desk/On Demand WorkWork WizardFleet ManagementKey Control & SecurityHousekeepingPersonalizedDashboardsFurniture&EquipmentManagementTelecommunications& CableManagementBuilding OperationsManagementAssessmentRisk MitigationService Level AgreementsEmergencyPreparednessSpaceManagementWorkplace PortalStrategic MasterPlanningEnvironment +SustainabilityMoveManagementCapitalBudgetingEAMCMMSCAFMCIFMIWMSIT IM ERP CRM BASOperations &MaintenancePhysicalNetworkMappingRiskManagementRiskManagementAnalyzeAllocate &RedeployRiskManagementFacilityAssessmentPhysicalAssetTrackingChangeManagementDesignDevelop &BuildSitePlanningReal EstatePortfolioPlanningReservationsHotelingGeospatialBusinessIntelligence/WorkflowRules/WebServicesARCHIBUS is the Most Complete End-to-End SolutionProviding Rapid Integration to Legacy Sytems in Just 30 Days
  5. 5. The #1 Solution for Total Infrastructure and Facilities Management in the WorldSome of the 16,000+ organizations that benefit fromARCHIBUS...Banking/Financial/InsuranceABN AMRO Bank (NL)AEGON (UK)American ExpressAXA (BE)Banco de España (ES)Bank of EnglandBanquet Pictet & Cie (CH)Barclay CapitalBlue Cross Blue ShieldBNL-Gruppo BNP Paribas (IT)Commerzbank (DE)Discover Financial ServicesDeutsche BörseDexiaFirst Bank of Nigeria PLCFortis Bank (BE)JPMorgan ChaseKBC Bank (BE)KBL (LU)Liberty Group (ZA)Macquarie Bank Limited (AU)Marsh & McLennanMetLifeMonte dei Paschi di Siena (IT)Morgan StanleyNedbank (ZA)Nomura Securities InternationalNorthwestern Mutual LifePNC BankPrudential FinancialReserve Bank of AustraliaRoyal Bank of ScotlandSNS Reaal Groep (NL)State Street Bank (LU)UBSUSAAComputers/Electronics/SoftwareAgilent TechnologieseBayEarthlinkGoogleHewlett-PackardIBMKLA-TencorSilicon Graphics, Inc.STMicroelectronics (FR)SynopsysConsumer ProductsBeiersdorf AG (DE)ConAgra FoodsKraft CanadaNestléPhilip Morris International (CH)Procter & GambleS.C. Johnson & Son, Inc.The Coca-Cola CompanyCultural InstitutionsNational Gallery of Victoria (AU)Peabody Essex MuseumPerth Zoo (AU)Victoria & Albert Museum (UK)EducationAustin Independent School DistrictCarnegie Mellon UniversityCity University of New YorkDeakin University (AU)Denver Public SchoolsDuke UniversityEcole Polytechnique Fédérale deLausanne (CH)Johns Hopkins UniversityNational University of SingaporeNY City School Construction AuthorityPrinceton UniversitySchool Board of Sarasota CountySingapore PolytechnicThe University of Hong KongThe University of SydneyUniversität Jena (DE)Università di Bologna (IT)Université Catholique de Louvain (BE)Université du Luxembourg (LU)University of Cape Town (ZA)University of Edinburgh (UK)University of Illinois-ChicagoUniversity of Missouri-ColumbiaUniversity of Portsmouth (UK)Universiti Teknologi MARA (MY)EnergyAmerican Electric PowerBritish EnergyIBERDROLA S.A. (ES)Chesapeake EnergyConstellation EnergyEnbridge Gas Distribution (CA)ENEL (IT)Hydro One (CA)Keyspan EnergyRed Eléctrica de España (ES)Sempra EnergyEntertainment/MediaAll England Lawn Tennis & Croquet ClubDow Jones & CompanyIl Sole 24 Ore (IT)LucasfilmsNBC Universal Inc.Scripps NetworksSony Pictures StudiosTAB Limited (AU)Time Warner - Turner Broadcasting Inc.VRT - Flemish Television (BE)Warner Bros. StudioGovernmentBermuda Land DevelopmentCity of Calgary (CA)City of Melbourne (AU)City of Orlando, FLCollier County, FLCommonwealth of KentuckyHamilton County, OHFOREM (BE)Internal Revenue ServiceJohnson County, KSMaritime Forces Atlantic (CA)Meteorological Office (UK)Naval Underseas Warfare CenterNorthamptonshire County Council (UK)Parliamentary Works Directorate (UK)Public Works & Government Services CanadaState of MichiganState of MissouriState of TennesseeUSAIDU.S. Dept. of Housing and Urban DevelopmentU.S. Navy EuropeWashington State Dept. of TransportationARCHIBUS® Partial Client List
  6. 6. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.HealthcareAlegent Health SystemsBeaumont Services CompanyBermuda Hospitals BoardCalgary Health Region (CA)Capital Health Authority (CA)Cedars-Sinai Medical CenterChildren’s Hospital of PhiladelphiaChristiana Care Health ServicesCity of HopeDuke University Medical CenterFraser Health Authority (CA)Kaiser PermanenteLondon Health Sciences (CA)Johns Hopkins HospitalMassachusetts General HospitalMD Anderson Cancer CenterOntario Ministry of HealthSt. John’s HospitalUniversity of Texas Medical BranchVancouver Coastal Health (CA)ManufacturingAgfa (BE)Ball Aerospace & Technologies Corp.DAF Trucks (BE)Eastman KodakFord Land (UK)General MotorsHoneywell, Inc.Northrop GrummanPhilips (BE)Porsche (DE)RaytheonPetroleum/Chemicals/MiningBHP Billiton (AU)BPCompañía Española de Petróleos (ES)ConocoPhillipsShellTotalPharmaceuticals/BioscienceAmgenBristol-Myers Squibb (BE)Biogen IdecGenentechGenzymeGlaxoSmithKlineMerck Serono (CH)Millennium PharmaceuticalsPfizerRocheSanofi-AventisUCB (BE)ResearchEuropean Space AgencyIdaho National LaboratoryLos Alamos National LaboratoryMIT Lincoln LaboratoryNASANational Institutes of HealthUnderwriters LaboratoriesRetail/WholesaleCarrefour SACoachFoschini Group (ZA)Macy’sMenzies Distribution (UK)Polo Ralph LaurenTiffany & Co.Wegman’s Food MarketsServicesAccentureAllen & Overy (UK)Anglican Retirement Villages (AU)AximaCanary Wharf ManagementDeloitte & ToucheDHL Worldwide ExpressErnst & Young (UK)FluorHalliburton-KBRJohnson ControlsMetavanteSerco (BE)Siemens HealthcareSITA (CH)Telindus (BE)TelecommunicationsCANTV (VE)Movistar (AR)Portugal Telecom (PT)Telecom Argentina (AR)Telecom Italia (IT)Telefónica España S.A. (ES)Vodafone BVTransportationAeroporti di Roma (IT)Aeropuerto de Barcelona (ES)Aeropuerto de Madrid (ES)Autostrade per l’Italia S.p.A. (IT)Belgian Railway (BE)British Airways PLC (UK)Incheon International Airport (KO)Qantas Airways (AU)Queensland Rail (AU)ARCHIBUS® Partial Client List“Using ARCHIBUS has vastly improved facilities assetmanagement and accountability, yielding a conservativetwo-year savings of $2 million to WSDOT.”Tom Kuchman,System AdministratorWashington State DOT“ARCHIBUS is a critical tool in managing physicalassets’ lifecycles, and has exceeded our ROI expectation.In fact, we now recommend the system to our clients.”Tom Pagurek, Technical ManagerIntegrated Service ManagementSiemens Healthcare“We use ARCHIBUS for preventive maintenance...andwere able to realize savings of about 5% of our totalmaintenance budget, or about $130,000 a year.”Wayne Schacher,Facilities & Support ServicesBall Aerospace & Technologies Corp.“$90,000 is just the beginning of the savings we expectto see using ARCHIBUS as we put more and moreinformation online. Through the Space Managementapplication, we expect to see a more efficient use ofspace that can reduce our capital budget expenditures.In that context, ARCHIBUS in a K-12 environment is agold mine—it should be in every school system in thenation.”Deborrah MethenySupervisor of Emergency Management,School Board of Sarasota County, Florida“We have worked hard to maximize the efficiency ofour workspaces over time, but [ARCHIBUS] is helping usto maximize their effectiveness as well.”Ernest Pierz,Regional ManagerGlobal Property Management, BP“Space charging has resulted in space savings ofapproximately 7.6 percent over the last three years,despite continued growth in student numbers.”Morley Stewart-Jones,Information Systems ManagerUniversity of Portsmouth“I knew that what we had been using in CAFMtechnology was a Pinto versus having a Corvette withARCHIBUS.”Trent Blair, Director of FacilitiesManagement Design and Construction,State of MissouriPlease visit for moresuccess stories on ARCHIBUS users from aroundthe worldTHEGREATSEALOF THE STATEOFMISSOURI
  7. 7. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS®Winning Profiles“We track properties and leases in ARCHIBUS...Thesystem supported Telefónica’s space rationalizationproject, which delivered €968 million [$1.5 billion USD]in savings and benefits…We couldn’t have done itwithout ARCHIBUS.”Luis CalaviaFacility ManagerTelefónica S.A.Telefónica S.A.“...we expect significant savings in energy costs, spaceneeds, and staff time. Over a 15-year time frame, weproject $44 million in lease savings. A clear picture ofthe County’s existing resources and projected needs willalso eliminate unnecessary or redundant constructionand renovation projects.”Joe WatersDirector of the FacilitiesManagement DepartmentJohnson County, KansasJohnson County, Kansas“One of the things I like best about ARCHIBUS is thatit’s flexible and the data is easily portable to othersystems. Any changes we’ve had to make are easy to do.One of the things I was adamant about is that we use itout-of-the-box as much as possible.”Deborah LottAssociate Director of Space ManagementCity University of New York (CUNY)City University of New York“We’ve saved over a million dollars in projectmanagement fees alone. ARCHIBUS paid for itself in justa few months.”Donnie WaldenDirector,FacilityInformationSystemsTurner BroadcastingTurner Broadcasting Systems, Inc.Goal: Create a consolidated view and bettermanagement of 7,500 properties worldwide,measuring 40 million square feet, by unitinggeographically dispersed records.Tactics: Implement ARCHIBUS Building OperationsManagement, Space Management, and Real Property& Lease Management applications. Integrate withSAP to link accounting with property data.Results: Saved nearly $1.5 billion over 3 years.Optimized space usage; accurate, accessible data;significant time-savings; more efficient and easyanalysis of maintenance problems, and betterbuilding reports.Goal: More cost-effectively manage 69 domestic andoverseas properties, measuring 4 million square feet,through centralized access to relevant FM data;accurate and timely data to support moves,chargebacks, and strategic planning; reduce dataredundancy.Tactics: Implement ARCHIBUS Web Central and SpaceManagement integrated with legacy PeopleSoft,Remedy, and Pegasus software.Results: Saved over $1 million in project costs. Proactiveapproach to managing change; more accurateaccounts of space details; reduced operational costs;networked, multi-user visual system for asset,personnel, and space data.Goal: Develop a Strategic Facilities Master Plan thatwould help analyze the acquisition and developmentof County facility and land assets that comprise 250buildings and over 2 million square feet.Tactics: Implement ARCHIBUS Space Management,Building Operations Management, Furniture &Equipment Management, Strategic Master Planning,Telecommunications & Cable Management, RealProperty & Lease Management applications, andARCHIBUS Web Central.Results: Savings in energy costs, space needs, andstaff time by consolidating scattered operations; moreeffectively managed leases; elimination ofunnecessary or redundant construction or renovationprojects; projected $44 million in lease savings.Goal: Standardize space planning/management andgrant cost recovery across 20 campuses, comprising300+ buildings and 26 million square feet of space.Tactics: Implement ARCHIBUS Building OperationsManagement, Work Wizard, Space Management,Overlay for AutoCAD applications to create acentralized database for campus-wide data collection,planning and analysis.Results: Standardization of facilities managementdatabase platform and processes; more accuratespace management, assessment and planning;enhanced data-sharing within CUNY system; deliv-ered 26.9% increase in indirect cost recovery fromfederal research funding and 37.9% increase ofindirect funding.
  8. 8. “Through a detailed analysis of space usage usingARCHIBUS, we discovered that up to 50% of our officespace was underutilized…By integrating Property &Space Management with Facility Management,ARCHIBUS is used as the basis for all decision-making processes.”Antonello BuondonnoProperty and Space Management DirectorEnelENELGoal: Optimize space and lease management atItaly’s largest power company, and Europe’sthird-largest listed utility, to eliminate underutilizedfacilities and improve profitability; rationalize, bettermanage cleaning contracts based on standard pricingand benchmarks.Tactics: Implement Real Property & Lease Management,Space Management, Condition Assessment, BuildingOperations Management, and Web Central withintegration to SAP to improve management ofapproximately 2,800 buildings totaling 2.5 millionsquare meters (27 million square feet).Results: Savings of €12 million annually from activelease management; 24% space savings; 21% savingson cleaning service purchases.18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Winning Profiles“We introduced corporate benchmarking metrics,including rentable area, population, and capacityfigures in ARCHIBUS…The Workplace Servicesorganization has delivered over $20 million in annualsavings to the company from this project alone.”Richard AngelProject ManagerWorkplace Services, Procter & GambleProcter & Gamble“It’s hard to put a value on ARCHIBUS, but it’s definitelypositive, very positive. The biggest benefit is greaterawareness about space usage and the cost of alocation.”Koen TerweduweCAFM Project ManagerKBC BankKBC Bank“Using ARCHIBUS to ‘right-size’ our space usage, wereclaimed 500,000 square feet of space and were ableto cancel plans for a $35 million building. Not onlythat, we were able to vacate three smaller buildings andturn that into a $1.5 million revenue stream throughleasing.”Penny KaffenbergerManager of Costs and BudgetsBlue Cross Blue Shield of NCBlue Cross Blue Shield of NCK CBPlease visit for moresuccess stories from around the worldGoal: Improved space efficiency of global office andresearch facilities plus refurbishing of those facilitiesfor improved staff productivity in 520 buildingsmeasuring 14 million square feet.Tactics: Implement ARCHIBUS Space Management,Furniture & Equipment Management, and Overlay forAutoCAD.Results: $20 million in annual savings throughimproved productivity; virtual working opportunities,reduced workload due to Web-based space andchargeback reports; increased benchmarkingcapabilities.Goal: Consolidate 89 applications down to threeintegrated corporate management solutions toimprove operations, data sharing, and analysis on 40administrative buildings and 850 branch officestotaling 800,000 square meters (8.6 million square feet).Tactics: Consolidate facilities-related applicationsonto the ARCHIBUS platform linked to KBC’s twoother main ERP management solutions.Results: Centralized data and better data quality;lower applications maintenance costs; greaterproductivity through optimized online reservationsystem.Goal: Managing 1 million square feet of real estate,spread over five campuses, as a corporate asset withverified data enabling space consolidation andavoiding unnecessary leasing or purchases ofadditional properties.Tactics: Perform better analysis of space usage andcosts with ARCHIBUS Space Management; integratethat database information with Lawson Financialsystem.Results: $35 million of avoided construction costs fornew headquarters; space consolidation thatcreated a $1.5 million income stream from leasingthree vacated properties.
  9. 9. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS was designed as the most integrated realestate, infrastructure and facilities managementsolution to address the needs of multiple functionsand departments in your organization.Our comprehensive, industry-leading applicationsprovide the visualization, planning, analysis, andreporting tools that deliver superior operationalinsight and cost control. This ensures more efficientmanagement of assets and people, and enhancedcustomer service that advances overallorganizational productivity.Corporate Real Estate needs to:• Improve performance of the realestate portfolio through financialand operational benchmarking• Rationalize space usage ofleased and owned real estateportfolio• Track lease terms andexpirations, while standardizingmetrics and measures• Identify excess space in theportfolio that can be eitherleased or sold• Deliver a strategic master planbased on your real estate and facilities inventory• Ensure that taxes accurately match space and amenitiesFacilities and Operations must:• Develop efficient space utilization strategies• Reduce operating expenditures by reallocating physicalassets and extending their useful lives• Generate accurate maintenance reports to prepare budgets• Quickly produce space occupancy and use reports forchargeback purposes and emergency relocation situations• Monitor and manage internal or external service providerpreventive and on demand maintenance activities• Develop strategies for reducing utility expenses• Increase staff productivity by eliminating time-consuming,manual processes and offering self-service portals• Deliver high levels of customer satisfactionFinance wants to:• Deliver shareholder value• Lower total cost of ownershipacross the enterprise• Bring transparency to theorganization’s financial andoperational performance• Produce balanced scorecardsthat align performance withoverall business goals• Access data that benchmarkperformance against other organizations in the sector• Manage operational costs and minimize financial risk• Perform capital planning and budgeting tasks easily• Implement an enterprise system that can easilyaccommodate multiple geographic locations, languages,and measurement systems for global reporting andconsolidationInformation Technology ought to:• Select integrated solutions that maximize investmentsmade in legacy or other proprietary systems• Procure commercial-off-the-shelf (COTS) softwaresolutions that require minimal customization and delivermaximum return-on-investment• Provide secure systems that allow users to access only theinformation they need to perform their jobs• Ensure compliance with regulatory organizations andmandates, such as, Sarbanes-Oxley, SEC, EPA, OSHA,JCAHO, HIPAA,amongmanyothers• Work with vendors that have extensive deploymentexperience and flexible implementation optionsARCHIBUS: Delivers Intuitive Business Intelligence toReduce Cost, Mitigate Risk, and Optimize Service Levels
  10. 10. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.Total Infrastructure and Facilities Management (TIFM),the next generation IWMS offering, is a comprehensive,integrated solution that ties together people, process-es, places, and physical assets which form the core ofproductive organizations.Managing these assets effectively is more than count-ing how much of it you have, where it is, and whatyou’ve done to maintain it. More than ever, it’s aboutstewardship of assets—how efficiently assets are be-ing utilized, whether your organization can competebetter, and how your return on investment can beimproved.The ARCHIBUS TIFM solution addresses thoseconcerns with capabilities that are easilyimplemented. Moreover, they can be sharedthroughout an organization using an intuitive userinterface and a rich set of measurement andvisualization tools to monitor performance.That is why ARCHIBUS delivers comprehensive:Performance Measurement• Personalized, intelligent dashboards• Key Performance Indicators (KPIs)• Balanced scorecards• Service provider performance reportsBenchmarking• Proven methodology to apply standards• Industry best practices and metrics• LEED assessment capabilityCompliance / Risk Mitigation• Addresses regulatory or standards-setting organizationsincluding, EPA, OSHA, The Joint Commission, HIPAA,Executive Order 13327, GASB Statement 34, among others• Enables the necessary reporting for accountability andtransparency initiatives, such as Sarbanes-Oxley• Supports internal controls for life-safety and assetprotection• Delivers thousands of standard, “out-of-the-box” reportsto assist in compliance• Generates personalized reports easily, without softwaredeveloper involvementQuality Assurance Methodologies• Supports Six Sigma efforts• Standardizes processes through automation andvalidation• Associates costs and variation with processes• Enables documented, repeatable processes• Tracks and measures results, setting the stage forcontinuous improvementYou Have a Real Estate, Infrastructure and FacilitiesManagement Job to Do. Get the Tools to Do It Right.
  11. 11. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS—Total Infrastructure and FacilitiesManagement to Achieve Competitive AdvantageARCHIBUS—the #1 solution in the world for TotalInfrastructure and Facilities Management (TIFM),provides the most proven, complete and integratedsolution to support strategic decision-makingand lower the total cost of operations.Proven:• ARCHIBUS is the #1 global provider of real estate,infrastructure and facilities management solutions andservices, with expenditures of ARCHIBUS-relatedproducts/services approaching $2 Billion (USD)• Used by more than 4,000,000 end-users around the worldmanaging over 5 million properties• With over 25 years of in-market usage, ARCHIBUS isa consistently innovative product that has often set theindustry standard• Supported in more than 130 countries by a network ofover 1,600 ARCHIBUS Business Partners• Return-on-investment typically in less than six monthsIntegrated:• Comprised of an integrated suite of applications thatleverages information residing in a central repository• Full bi-directional link to industry-standard AutodeskAutoCAD®, ensuring that changes made to drawings aresimultaneously reflected in the ARCHIBUS database• Bi-directional link to the Autodesk Revit® buildinginformation modeling (BIM) package to reuse richbuilding data throughout the building lifecycle• Directly link your facility and infrastructure data withESRI® GIS technology to enable a visual representation ofboth interior and exterior information• Compatible with most other major CAD packages, ERPsystems,ITinfrastructuresolutions,EAM systems,GISspatialtechnologies, bar code systems, digital and aerialphotography, and moreComprehensive:• The world’s leading commercial-off-the-shelf TIFMsolution, offering the widest variety of product optionsand applications that address all aspects of real estate,facilities, and infrastructure management• Scalable in size, from single users within a department toworldwide organizational access via the Web• Includes thousands of preformatted reports “out-of-the-box” and the ability to quickly produce over 10,000personalized reports with just a few clicks• Inclusion of best practices and benchmarksRobust:• Unifies diverse systems, locations, and technologies forenterprise-wide collaboration• Open system architecture enables seamless dataexchange with other information repositories and ERPsystems such as SAP®, Oracle®, and Microsoft Dynamics NAV®• Supports well-established database platforms, includingnative Oracle®, Microsoft SQL Server®, and Sybase®• Seamlessly queries inside-building and outside-buildinginformation by integrating directly with ESRI geodatabases• For optimum interoperability, incorporates industrystandard protocols to connect together applications andsystems using Web services, http, https, direct-databaselinks, or Microsoft Excel®, Adobe® PDF, or XML transfers• Fully Web-centric suite of applications for enterprisedeployments• Optional Windows®-based deployments for departmentalsolutions or back office “power” usersCost-Effective:• Reduced need for expensive customization based on acommercial-off-the-shelf solution• Typically generates results in less than 90 days andpayback within 6 months• Integrated solution lets associates leverage informationdeveloped by one another, saving a significant amountof time and effort• Embedded Web-based workflow capabilities thateliminate redundant manual processes, enable fast datacollection/consolidation, and leverage the existing ITstructure for economical workflow automation• Centralized information repository supports strategicdecision-making, enabling cost savings and costavoidance• Most organizations realize payback on their ARCHIBUSinvestment in less than six months after implementation
  12. 12. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.Easy to Use:• Provides both an intuitive Web and a familiar Windowsinterface to allow users to choose the most appropriateplatform to accomplish their tasks• Embedded training tutorials minimize the learning curve• Multiple navigation options allow users to access data inthe way best suited to their experience levels andinformation needsScalable:• Flexible, modular structure lets you assemble thecombination of applications and deployment optionsthat best fit your organization’s requirements and budget• Easily expands to handle organizational growthwithout affecting system performance• Ensures broad compatibility with existing technologieswhile providing a framework for emerging onesEasy to Personalize:• Extensive personalization capabilities adapt to yourown specific business processes and reporting needs• Tools such as the step-by-step, wizard-driven report andform writer, dialogs for defining roles-based dashboards,and drag-and-drop ARCHIBUS Aware Form Objectsenable quick changes without potentially expensivesoftware customization• Clean object-relational architecture ensures yourdata is natively compatible with business intelligenceand warehousing packages such as Crystal Decision’sBusiness Objects and Crystal Reports.• Open architecture is compatible with industry-standardintegration technologies, such as Web services, SQL,ActiveX, Basic, JavaScript, Java, .Net, HTML, and XMLCollaborative:• Worldwide client base offers valuable networkingopportunities for users (including regionally-basedARCHIBUS Users’ Groups) to share information andexperience with others• Annual International ARCHIBUS Users’ Conference bringstogether members of the community from around theworld and is the largest conference in the industry• Strong user and partner community helps optimizeproduct direction and functional improvementsTop 15 Reasons ARCHIBUSDelivers Intuitive BusinessTransformation123456789101112131415LowersTotalCostofOwnership(TCO)MinimizesunnecessarycapitalexpendituresImprovesstrategicdecision-makingMitigatesriskOptimizesservicelevelsEnhancesoperationalefficiencyTracksandmanagesassetseffectivelyDrivesaccountabilityCreatestransparencyStandardizesandautomatesprocessesGeneratesaccurate,consistentreportsquicklyIncreasesstaffproductivityBuildscollaborationacrosstheenterpriseVisualizesyourfacilitiesandinfrastructureRaisesyourprofileintheorganization
  13. 13. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® Product OptionsIntegrated Solutions—Sized for Your NeedsARCHIBUS, Inc. offers a variety of product options to accommodate your organization’s needs - from singleusers within a department to worldwide access via the Internet. As your scope of your activities expands orevolves, you can seamlessly scale your ARCHIBUS deployment.Choose the product option that best suits your organization’s strategic goals and budget:ARCHIBUS EnterpriseThe world’s most comprehensive facilities management solution for managing spacetotaling thousands to millions of square feet or meters.• Modular structure lets you choose only those applications you need• Supports an unlimited number of concurrent users and sites• Sized for an unlimited number of unique records• Supports native Microsoft SQL Server, Oracle, and Sybase• Web-enabled by adding ARCHIBUS Web CentralSoftware Cost Per Concurrent User: $95 - $4,500 (USD)ARCHIBUS Facil-o-tor™The complete TIFM single site solution for managing facilities comprising fewer than500,000 square feet (46,000 square meters).• Bundled with a full suite of applications for quick deployment• Supports up to six concurrent users at a single site• Sized for a limited number of unique records• Supports native Microsoft SQL Server, Oracle, and Sybase• Web-enabled by adding ARCHIBUS Web CentralSoftware Cost Per Concurrent User: $495 - $2,995 (USD)ARCHIBUS Express™The small-office, single-user solution for managing facilities measuring less than 250,000square feet (24,000 square meters).• Includes the most important applications to perform critical tasks• Supports a single user only• Sized for a limited number of unique records• Ships with Microsoft® SQL Express and Sybase® RunTime database enginesSoftware Cost Per Standalone User: $995 (USD)ARCHIBUS Web Central®The Web engine for harnessing the power of the Internet to share information anddistribute self-service work processes to an entire worldwide organization.• Delivers access to centralized information using role-based security with a simpleWeb browser• Flexible deployment options lets you choose which applications and personalizeddashboards to implement• Flexible structure lets you choose only those applications you need• Sized for an unlimited number of unique records• Provides Web functionality to ARCHIBUS Enterprise and Facil-o-tor deploymentsSoftware Cost Per Concurrent User: $95 - $7,955 (USD)
  14. 14. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.Address the Entire Scope of TIFMUnderstand your asset profile from an operational andfinancial position. ARCHIBUS consists of integratedapplications, each designed to improve your operationalefficiency and help you make better business decisions.Once data is entered into the system, it is automaticallyvalidated and reflected in other relevant areas, ensuringaccurate, up-to-date information. This single,streamlined system eliminates redundant data capture.Integrated Applications Include:• Real Property & Lease Management for tracking andevaluating your properties’operational and financialperformance• Capital Budgeting* to streamline centralizedplanning, perform“what-if”scenarios, to help improvecontrol of the capital budget cycle and strategiccapital planning• Project Management* to manage projects, from anowner’s perspective, so they are completedon-schedule and within budget• Strategic Master Planning for making informeddecisions about space in the context of organizationalgrowth or contraction• Space Management for organizing and analyzingspace to optimize usage—options includeReservations for managing common-use roombookings, and Hoteling for coordinating the use ofshared spaces• Furniture & Equipment Management to monitor andcontrol physical asset cost and utilization for increasedorganizational accountability• Emergency Preparedness for ensuring businesscontinuity and expedited recovery in the event of adisaster• Geospatial Extensions for ESRI** for linking facilityand infrastructure data with powerful, intuitivegeospatial technology to improve decision-making• Overlay with Design Management for AutoCAD® &Revit®** to expedite the creation and maintenance offacility drawings• Move Management* for streamlining the entiremove/add/change process to reduce cost andminimize disruption• Telecommunications & Cable Management for creatingan inventory of physical cabling and connectivity• Condition Assessment for effectively managingdeferred maintenance liabilities and recommendedcorrective measures• Service Desk/On Demand Work* to streamlinerequests for all organizational services and enforceService Level Agreements• Building Operations Management to track and managepreventive and on demand maintenance; includesthe Work Wizard™ for automating work order or helpdesk processes• Environmental Sustainability Assessment forprioritizing efforts that lessen your organization’simpact on the environment, such as Green Buildingand carbon footprint• Fleet Management+to optimize the use andperformance of mobile assetsControl Time, Spending, and ProcessesIncrease your organization’s profitability by improvingoverall productivity. ARCHIBUS comes with over 10,000pre-formatted reports that capture and summarize awide variety of facilities and infrastructure managementdata. Monitor costs, churn rate, inventory, leases, occupancy,and more. System compatibility with Microsoft Office®and Adobe Acrobat® makes it easy to share the resultswith non-ARCHIBUS users. You’ll find a variety of tools toboost productivity while holding costs down.• Import and export data via Microsoft Office applications,such as Excel®, Word®, and Visio®• Realize seamless integration with AutoCAD® and Revit®for faster drawing, asset creation, and visualization• Drive down costs by automating common processes andmessaging with workflow capabilities that areincorporated within ARCHIBUSIntegrate Rapidly with Legacy SystemsDecrease the time and cost required to share informationamong other systems and applications. ARCHIBUS includespowerful integration tools that bridge departmentalapplications, ultimately adding value to everyone’s work.Open system architecture simplifies integration withother ERP systems.• Generate regular data transfers with ActiveX controls• Create unified reports that support multiple currenciesplus show both metric and imperial units• Connect to remote offices and publish data on the Webusing XML technologies• Distribute information and knowledge via the Internetand intranets with ARCHIBUS Web CentralARCHIBUS® Product Options* not available for Express; Facil-o-tor requires Web Central to run** optional purchase for Express+optional purchase for Express and Facil-o-tor
  15. 15. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® Product OptionsARCHIBUS Web Central®Harness the power of the Web to share information and distribute self-service work processesthroughout your organizationBenefitsRole-based security allows authorized users toaccess tasks and information relevant to theirspecific role or location within your organizationActivities and Features include:Real Property & Lease ManagementSpace Allocation & OccupancyWorkplace PortalReservationsService Desk & On Demand WorkBuilding OperationsEmergency PreparednessAsset ManagementProject ManagementCapital BudgetingMove ManagementPersonalized Dashboards & AnalyticsConfigurable Workflow RulesIntegrated Document ManagementMulti-Dimensional View AnalysisDynamic Restriction HighlightingReal Time KPI TrackingIntegrated Learning PathPlus Many More...Does your organization need to empower its associates towork effectively and collaboratively, unconstrained by timezones or distance? Leverage the power of ARCHIBUS using asimple Web browser with ARCHIBUS Web Central. Web Centralis designed to help organizations cost-effectively maintain anddistribute accurate facilities and infrastructure managementinformation across the enterprise. A flexible suite of activitieslets organizations easily grant access to end-users based ontheir specific needs and workflows. Role-based security keepseveryone’s data securely partitioned, while consolidatedreports and personalized dashboards let authorized users flagexceptions, monitor progress, and manage to results.• Delivers instant access to facility and infrastructure information using a simple Web browser• Improves the breadth and reach of knowledge delivery throughout the organization• Promotes appropriate communication and collaboration via role-based security• Enhances productivity and decision-making within a cost-effective, self-service environmentUsers can access personalized, intelligentdashboards to drill-down through criticalinformation and 10,000+ reports “out-of-the-box”
  16. 16. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Web Central®Access and Update Information EasilyARCHIBUS Web Central seamlessly connects to andcomplements the Windows-based ARCHIBUS Enterprisesolution. Through it, authorized users gain access to allthe data residing in ARCHIBUS applications – from RealProperty & Lease Management to Building Operationsand more. Use ARCHIBUS Web Central to ensure thataccurate, up-to-date information is available to allmembers of your organization who need it.• Access and update facility and infrastructure data usingthe familiar interface of a Web browser• Easily maintain and distribute information across yourentire enterprise• Generate reports and initiate action without anytraining, using the intuitive nature of the WebExtend and Improve the Flow of InformationBy connecting your facilities and infrastructure via theInternet or intranet, ARCHIBUS Web Central will changethe way you manage your organization. Users get universalaccess to up-to-the-minute facility and infrastructureinformation, 24 hours a day, seven days a week.• Create personalized intelligent dashboards composed ofmultiple views to focus your attention on just theinformation you need for your specific work• Leverage control of the global enterprise byconsolidating information from headquarters, regionaloffices, and remote branch offices• Enhance the value of collected data through quickaccess to multi-dimensional data for analysis by anycategory you have establishedPromote Organization-Wide CommunicationUsing role-based security, ARCHIBUS Web Central leveragesthe connectivity of intranets to link authorized usersand their data from across the enterprise. Once data iswidely available on-line, it can help eliminate duplicateeffort and errors due to miscommunication.• Maximize existing resources throughout the organizationby implementing Web Central’s automated workflow andmessaging capabilities• Store documents such as purchase orders, equipmentmanuals, contracts, and more using the embeddeddocument management functionality• Promote consistent business practices across theorganization• Speed communication between work groups, reduceadministrativeerrors,anddocumentprocessandexecutionEnhanced Productivity for EveryoneExtend information availability to remote users whoneed to access specific activities and reports inARCHIBUS. Personalized, intelligent dashboards grantdirected access to the information needed to accomplishspecific facilities and infrastructure management goals.• Facility managers can access facility and infrastructureinformation, anywhere, anytime• Field personnel save time by easily picking up work orderrequests from remote locations and determining whichtools and materials to bring• Branch office personnel can access up-to-dateheadquarters information in real-time• Strategic planners have access to the historical spaceinformation they need to make planning decisions• Purchasing managers can verify invoices againstinventories and track back orders• Human resources managers can develop occupancyplans and locate vacant space for new hires• Building owners can determine rentable areas• Real estate managers can track detailed leasecharacteristics, such as options, payments, proratedtaxes, and more• Accountants can charge departments for the space theyoccupy, plus their share of common areas• Risk managers can evaluate asset portfolios to obtainadequate insurance coverageWeb Central: Empower with Self-Serve ProcessesARCHIBUS Web-based applications such as Service Desk,On Demand Work, Reservations, Move Management,Project Management, and Capital Budgeting amongothers, enable fast access to centralized information topromote a cost-effective, self-service environment.• Provide a “do-it-yourself” posture by providing usersaccess to a wide range of common services• Initiate maintenance help requests, moves/adds/changes,space occupancy queries, and more• Control help request cycle through Service LevelAgreements to authorize, prioritize, and completerequests• Simplify your entire room reservation process to helpfacilitate productive meetings
  17. 17. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsReal Property & Lease ManagementTrack and evaluate your properties’operational and financial performance on anindividual or portfolio basisReal estate is often an organization’s highest value asset, so it iscritical to recognize the cycles and trends that impact yourproperties and develop a strategic plan to address risks andopportunities. As your organization makes decisions about itsproperty portfolio – such as leasing, acquisition, and disposition– it is crucial to quickly access accurate information on whichto base these choices. The ARCHIBUS Real Property & LeaseManagement application lets renters, lessors or owners record,manage, and analyze detailed real estate and lease informationto assess the portfolio, mitigate risk, and improve profitability.BenefitsActivities and Reports include:Property AbstractProperty SummaryProperty Cost AnalysisBudget Project by PropertyCash FlowLeases and Base RentsLeases and OptionsLeases Coming Due AlertsOptions Coming Due AlertsHighlight Vacant SuitesOverdue TaxesTax Cash FlowHighlight Regulation Areas by PropertyDepreciation Schedules for Property AssetsProperty Cost ProjectionsLease Financial SummaryPlus Many More...• Improves performance of leased and owned properties through financial and operationalbenchmarking• Generates summary reports to forecast opportunities and identify investment risks• Accelerates property return-on-investment by optimizing space utilization• Incorporates GIS capabilities for graphical portfolio representation to improve analysis of real estate metricsThe Property Abstract reportsummarizes fundamentalproperty information,including its assessed value,areas, and images
  18. 18. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Real Property & Lease ManagementAlign Real Estate Plans with Business PlansReview current and upcoming vacancies to better planleasing options and opportunities. Whether it is time toexpand, sell, or terminate leases, the applicationprovides important information such as propertyvacancies and accurate space measurements. Calculatestandards across multiple properties, such as cost peroccupant or cost per square foot or meter. The figuresare derived from a consistent summary source, makingit easy to compare these various criteria. ARCHIBUS RealProperty & Lease Management gives you the power toleverage this information when negotiating leases orpurchase prices.• Limit risk by using automated ticklers to warn whenlease options expire, activities are due, or tenant leasesare expiring• Provide detailed property abstract reports and statisticalsummaries• Negotiate contracts using cost history reports based onmaintenance and management expenses• Locate vacant suites at a glance for future tenantsMonitor Property Costs and ConditionsAccount for all costs associated with propertymanagement and justify new expenditures. Forexample, you can determine projected operating costsfor each owned or leased property, including anyproperty taxes. Chargeback features let you chargedepartments or other entities for their proportionateshare of a tax bill, based on the amount of space theyoccupy. Closely monitor taxes by incorporating a taxbudget and projection plan with tickler reports toremind you of assessments and tax payment dates.In addition, you can cross reference invoices to leaseagreements as a way to ensure accuracy. In this way,both Operations and Accounting departments can makebetter real estate related decisions.• Ensure regulatory compliance by tracking requirements,recording compliance issues, and maintaining a recordof requirements to avoid financial penalties• Record property tax expenses and prepare budgets forfuture tax payments• Evaluate the profitability of your properties and overallfinancial portfolio• Record and analyze trends of any given property formaking future business decisionsEvaluate and Optimize Space UsageDetermine how efficiently your space is being used byintegrating intelligent CAD plans with your real estatedatabase. Create occupancy plans, master lease andstacking diagrams to highlight vacant, rentable space,or to identify and reclaim space that is currently notincluded in any negotiated lease area. The applicationalso helps ensure that each department contributesappropriately to property expenses. Its flexible chargebackfeatures will proportionally distribute charges amongtenants according to the area they occupy.• Document all lease-related costs and charge them to theappropriate departments or tenants• Call up a general overview of all your properties, andhighlight details on outstanding issues• Track total holdings across regional and/or nationalboundaries, organizing properties by geographical area• Seamlessly track depreciation of property assets withthe integrated ARCHIBUS Furniture & EquipmentManagement applicationEnhance Functionality with GIS DeploymentThe Real Property and Lease application can takeadvantage of the ARCHIBUS Geospatial Extensions forESRI and enable portfolio managers to get an improved,“real world”context for their real estate decisions.• View your property vacancies, lease expirations/renewals, and other key performance indicators withinan integrated, three-dimensional picture• Easily correlate geospatial information such as streetmaps, satellite data, and demographics to your ownportfolio of properties, leases, buildings, and assets• Leverage geospatial information to plan and strategizeyour real estate portfolio goals
  19. 19. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsCapital BudgetingMaster the capital budget cycle to achieve improved, centralized strategic planning across theorganizationAccess to defensible capital budgeting information reduces therisk of undertaking expensive, time-consuming projects thatultimately fail due to inadequate resources. The ARCHIBUSCapital Budgeting application provides a method for tracking thecapital budget cycle from request and evaluation, throughapproval and funding. With this information in a single,centralized location, users can execute master planning,expansion, modernization, and consolidation projects in anorganized, cost-effective manner.BenefitsGain a single, “top-down” view of all yourcapital projects, funding sources, and timeframesActivities and Reports include:Generate Capital BudgetEdit Budget DetailsView Budget by ProgramView Budget by Program TypeEnter Funding SourcesAllocate FundingView Approved Projects by Funding YearView Available Capital and Expense FundsView Unallocated Program FundsView Project Funding by FundPlan Scenario CostsEvaluate Scenario FundingPlus Many More...• Summarizes all capital planning activity in a consistent format to prioritize programs and projects,coordinate activities, and budget resources• Develops a centralized methodology to efficiently manage capital projects across multipledepartments and sites• Enables“what-if”planning to reduce business interruption and cost overruns• Integrates condition assessment, capital budgeting, and project management functions to betterallocate budget and resources for complete end-to-end planningEasily generate a visual representation of planned budgetsby spending category to help justify capital requests
  20. 20. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Capital BudgetingConsolidate Planning ActivitiesARCHIBUS Capital Budgeting uses Web-based intelligentworkflows to connect stakeholders throughout a capitalbudgeting process. With this information in a single,centralized location, users can execute master planning,expansion, modernization, renovation, and consolidationprojects in an organized, cost-effective manner. Theprocess is aligned with your organization’s overall strategicfacility and infrastructure plans and offers Web-basedconsoles or dashboards at each step to help users easilyvisualize the project’s progress.• Match project activities to the appropriate fundingsource(s) to ensure that program needs are met on-timeand within budget• Enables personalized workflow processes to help usersmanage the scope of a project, from task-level detail tomulti-year budgets• Develop a centralized knowledge base of capital budgetsthat provides a history of past budgets and a benchmarkfor future projects• Coordinate projects and their timeframes using Web-based calendars and executive overview Gantt chartsManage Projects Across Multiple SitesThe application also lets you manage capital budgetsacross multiple disciplines and sites with onecentralized, consistent methodology. You can group byprojects, capital programs, and sites, and consolidatedata from multiple sources into an organization-wideview of capital requirements and the availability and/orallocation of funds.• Capture the costs associated with improvement projectsfrom every site, in one source, for enhanced decision-making at the executive level• Provide self-service features via the Web, allowingstakeholders to check the status of projects, anytime andanywhere• Offer standard program/project templates and timeframes to ensure that all programs and projectsfollow the same approval procedures and are evaluatedon comparable terms• Define standard document templates accessible over theWeb for items such as project justification, programsummaries, and associated back-up documentation• Integrate non-standard documents such as CADdrawings, multimedia files, and more in an easilyaccessible, Web-based repository• Share information with ERP solutions such as OracleFinancials® and SAP® as well as other ProjectManagement solutions such as Primavera® and Prolog®Enable“What-if”PlanningThe ARCHIBUS Capital Budgeting application providesa series of“out-of-the-box”intelligent workflows thatare designed to improve strategic capital planningprocesses using“what-if”scenarios. For example, capitalbudgeting forms may be used alone, or you can addproject-level and task-level detail, and have the resultsroll up to the top-level budget. Optional stepsinclude estimation and prioritization of programs orprojects.• Compare multiple “what-if” scenarios to determine theoptimal use of funds and help manage cash flow• Present top-level funding requirements and sources• Manage multi-year budgets based on estimated costs toshow the impact of program and project additions/deletions on strategic objectivesIntegrate End-to-End PlanningCombined with condition assessment and buildingoperations information, the ARCHIBUS CapitalBudgeting application integrates separate practicesinto a seamless process. This can help managers matchcapital requirements with available resources for anyproposed capital budgeting plan, while eliminating theneed for redundant data entry. Additionally, when usedin conjunction with the ARCHIBUS ProjectManagement application, you can create user-definedscorecards to visualize and manage progress to date.• Leverage existing ARCHIBUS data by accessing costestimates and depreciation information, to justify capitalprojects• Capture data in the field using mobile and/or tabletdevices to populate the capital budgeting baseline• Compare actual condition assessments with budget tokeep abreast of progress• Track the condition assessment items that have beenaddressed by capital projects to update the FacilityCondition Index
  21. 21. The #1 Solution for Total Infrastructure and Facilities Management in the WorldUshering a successful project to its completion—whetherit is a renovation, acquisition, construction, or move project—requires a well-organized repository of project data andworkflow practices. ARCHIBUS Project Management givesproject team members workflow access to a central storehouseof information that keeps all participants aligned withmaster planning goals. This helps ensure that projects remainon-schedule and within budget, while providing valuablebenchmarking data for future projects.BenefitsARCHIBUS® ApplicationsProject ManagementManage projects, from an owner’s perspective, so they remain on-schedule and within budgetView project calendars and Gantt charts at the task, workpackage, project, or program level of detail to find scheduledependencies that affect the master planActivities and Reports include:Request ProjectAdd or Edit ActionsDefine Template ProjectsView Document TemplatesEstimate Baseline Schedule and DurationsReview VariancesGantt ChartEnter/Approve BidsRecord and Publish ContractsActions Scheduled and DoneImport/Export ProjectInvoices and Payments by VendorView Projects ScorecardView Project MetricsReview Vendor Performance HistoryPlus Many More...• Creates a central repository for a“Top-Down”perspective of program and project priorities, actions,and costs• Facilitates a collaborative process to allow project members to synchronize information at differentlocations or organizational units• Provides clear, weighted performance scorecard views of multiple programs and/or projects toidentify late or over-budget components at a glance• Streamlines project oversight via consolidated views displaying milestones, tasks, and statuschanges to all project members• Reduces administrative burden by leveraging existing data
  22. 22. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.Provide Centralized,“Top-down”PerspectiveARCHIBUS Project Management creates a centralrepository from the owner’s perspective, enabling atop-down view of project priorities, actions, costs, andmore. Powerful analytic views can summarize the detailsfrom hundreds of projects in one convenient matrix.Tracking costs and payments in a centralized repositoryensures more efficient capital spending and keepsprojects on track. This integrated solution can eithersupplement or eliminate the need for separate softwareand procedures that typically characterize capitalbudgeting and project management.• Define, estimate, and prioritize projects in a centralizedlocation using a consistent format• Present project opportunities and risks based on theorganization’s capital plan and overall mission• Determine cost estimates and track trends• Connect projects directly to the capital budget cycle tocompare actual versus estimated costsSynchronize Project Team MembersThe application’s central repository structure encouragescollaboration by giving disparate team members accessto a single source of information. Interactive, Web-basedforms make it easy for everyone to view and updateinformation in real-time, and coordinate time-basedand location-based tasks. Team members can betteralign project goals with organizational mission and helpidentify financial risks and opportunities.• Manage time-based tasks using project calendars andGantt charts• Coordinate location-based tasks using the Projects Map• Notify task assignees automatically using intelligentworkflow processes• Exchange data seamlessly with Microsoft Project®,delivering information in familiar formats to projectmanagers, financial managers, and executivesBenchmark PerformanceWeighted performance scorecards identify late orover-budget programs and/or projects at a glance. Theapplication makes it easy to review payments, costs byactivity type, work packages, and any schedule variancesthroughout the duration of a project. With all thisinformation at hand, users can easily establish benchmarksand identify projects that are not measuring up to thesestandards. Tracking historical project data also makes iteasier to identify improvement opportunities for future projects.• Compare project performance by manager, region,organization, or other criteria• Identify actual cost compared to design or baselineestimates for improved future project planning• Review vendor performance by project typeStreamline Project OversightThe application includes many features for streamliningproject management and reporting, from the planningto the execution phases. Project templates enforce astandardized project methodology among all projectmembers, including service providers or contractors.Integrated workflow capabilities issue relevant,proactive notifications to project team members.• Create work packages for Web-based contract bids• Route projects for approval and estimate, manage, andapprove change orders• Enforce organization-wide standards to ensure projectobjectives are met• Maintain accountability through electronic audit trailsto track all project changesReduce the Administrative BurdenARCHIBUS Project Management can greatly reduceadministrative burdens by leveraging pre-existing data.The application’s ability to integrate multiple functionsand systems reduces duplicate entry and promotescommunication among different departments and sites.Granting all team members enterprise-wide access toproject data simplifies communication by reducingphone calls, paper invoices, and manual processes.• Reduce duplicate data entry by integrating existingARCHIBUS data such as property details, conditionassessments, maintenance data, and more• Encourage a self-service posture and reduce overheadwith real-time, Web-accessible data• Promote consistent documentation by postingtemplates, examples, and policiesARCHIBUS® Project Management
  23. 23. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsStrategic Master PlanningAlign facilities and infrastructure development with plans by evaluating historical use andforecasting future needsOrganizations typically are in a constant state of flux becauseof expansion, downsizing, merger, or acquisition activity. TheARCHIBUS Strategic Master Planning application helpsorganizations better align facilities and infrastructuredevelopment with organizational changes through sophisticatedanalysis of historical space data and other information. Now it’seasy to develop short-, medium-, or long-term facility andinfrastructure plans —and cost estimates—while maximizingoperational efficiencies. ARCHIBUS Strategic Master Planningallows you to easily evaluate and manage the inevitable changethat all organizations face.BenefitsTrack departmental space usage over time to enhanceplanning strategiesActivities and Reports include:Space Budget Items by BudgetProgrammed Areas for Budget of DepartmentalRoom AreaCosts for Budget of Space Standards byDepartmentForecast Counts For Budget of Space Standardsby DepartmentCreate Department Level ForecastDepartments by Strongest AffinitySpace Budget Allocations by FloorAllocation Stack PlanDepartment Level Historical Space UseHistorical Trend AnalysisCreate History from InventoryCompare History to InventoryPlus Many More...• Assists in developing facility and infrastructure plans of various time frames to best align withorganizational needs• Avoids tying up valuable capital by accurately forecasting costs based on historic information• Maximizes operational efficiencies by mapping departmental affinities• Keeps costs under control by seamlessly transitioning strategic program information to spaceplannersHistorical Trends Analysis by DepartmentPeriod 1AreaDepartmentCodePeriod 2AreaPeriod 3AreaPeriod 4AreaPeriod 5AreaPeriod 6Area200.00200.00Code: Electronic Sys. AccountingACCOUNTING 300.00300.00500.00500.001,000.001,000.001,200.001,200.001,500.001,500.00200.00200.00Code: Electronic Sys. AdministrationADMINISTRATION 500.00500.001,000.001,000.001,500.001,500.001,700.001,700.002,000.002,000.00100.00100.00Code: Electronic Sys. EngineeringENGINEERING 200.00200.00400.00400.00600.00600.00700.00700.00900.00900.00100.00100.00Code: Electronic Sys. MarketingMARKETING 200.00200.00300.00300.00400.00400.00400.00400.00400.00400.00100.00100.00Code: Electronic Sys. Operations-MaintOPERATIONS-MAINT 100.00100.00200.00200.00200.00200.00200.00200.00300.00300.00TotalTotalTotalTotalTotal8,0007,0006,0005,0004,0003,0002,0001,00008,0007,0006,0005,0004,0003,0002,0001,0000Total(Period1Area)Total(Period2Area)Total(Period3Area)Total(Period4Area)Total(Period5Area)Total(Period6Area)Historical Growth by DepartmentARCHIBUSAccountingAministrationEngineeringMarketingOperations-MaintProductionR and DSales
  24. 24. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Strategic Master PlanningProactively Manage Growth & ConsolidationUnderstanding costs and risks, and maintaining flexibility,helps your organization maximize opportunities. Accessall the historical information you need to formulate yourorganization’s strategic planning goals. Departmentalrelationships or affinities, types of space required, squarefootage/square meter needs, duration of need, andmore can all be captured and analyzed.• Develop program requirements based on departmentinventories and space requirements• Develop a space requirements program for mergedentities• Summarize costs associated with a proposed increase ordecrease in occupant headcountForecast Future Space NeedsDetail future needs and their associated costs. Built-inmethodologies and user-defined variables let youforecast with confidence. Forecast requirements on abusiness unit or departmental basis. See how dynamicvariables affect budgets, schedules, and spaceavailability when creating comprehensive master plans.• Establish a formulaic relationship between businessgrowth and space needs• Report on each department’s specific costs, such asspace, furniture, and moving expenses• Create what-if scenarios to compare budgetsAllocate Space to Maximize EfficiencyDetermine how space is best optimized in accordancewith your business needs. Business needs usually dictatethat certain departments must closely collaborate withone another to meet organizational objectives. Affinitymapping can help you graphically represent the naturalrelationships that exist between entire departments orgroups of individuals within your organization.• Implement space plans that will improve yourorganization’s operational effectiveness• Record how much space each employee or departmentshould be allocated, and use these figures for creatingfuture and trial layouts• Compare layouts using summary reports to determinewhich are most cost-effective, without overwritingexisting plans• Create stack diagrams to visually represent allocations,program needs, and forecast needs• Design optimal layouts using inventory comparisons• Automatically generate diagrammatic space bubblesthat match allocation plans for standard roomsKeep Costs Under ControlControl costs by tracking allocated space usage at thedepartment level. Use historic trends to analyze howspace has been used at your organization over time, ahelpful reference when planning for the future. Managethe challenges of high churn rates—you can associatestandard costs with each type of space, then quickly andeasily generate move cost reports. Compare the costs ofexisting versus forecasted configurations to determinewhich is the most cost-effective alternative.• Generate reports that graphically document space usagetrends by department• Track capital expenditures, such as furniture costs, basedon room standards• Summarize current inventory by departmentLeverage Data with Other ARCHIBUS ApplicationsLink Strategic Master Planning with other ARCHIBUSapplications and leverage data to generate roominventories, space budgets, new room and group arealayouts, and other trial layouts. With the StrategicMaster Planning application, you can generate a spacebudget by summarizing your existing room inventory.In addition, you can use the layout feature in StrategicMaster Planning to generate a new room area layout toreplace your current room area layout.• Link Strategic Master Planning data with other ARCHIBUSapplications such as Space Management and RealProperty and Lease Management• Generate space budgets and trial layouts to determineyour future space needs
  25. 25. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsSpace ManagementManage space efficiency to decrease occupancy costs and optimize utilization throughaccurate chargebackAdding space to an existing organizational footprint is notalways a readily available option. The ARCHIBUS SpaceManagement application helps users improve space efficiencyand evaluate the true costs associated with space usage. The reportsresulting from a space management analysis will reveal howeach square foot or meter of space is being allocated, which canenable a highly granular chargeback process. This can, in turn,improve reimbursement rates from third parties who requireaccurate and defensible space allocation and occupancy reports.With Space Management, organizations can easily satisfy theseneeds and better plan for current and future space needs acrossthe enterprise.BenefitsAnalyze space inventoryby department, simplifyingthe chargeback processwith accurate, defensibleinformationActivities and Reports include:Review VacanciesLocate an OccupantClaim or Release Space for Your DepartmentHighlight Rooms Charged to Your DepartmentReview Current Space ChargebackHighlight Rooms by DepartmentBuilding PerformanceArea Comparison: Room-by-RoomDepartment Stack PlanEmployee Average AreaOccupancy PlanEmployees by DepartmentRooms by DepartmentPlus Many More...• Facilitates improved space efficiency to lower overall occupancy costs• Automates space chargebacks to accomodate specific billing and reporting requirements• Ensures space planning information is always accurate and defensible by linking drawings withfacilities and infrastructure data• Allocates space usage and reports chargebacks accurately to minimize disputes• Generates building performance reports based on IFMA ratios
  26. 26. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Space Managementinformation, making it accessible on a read-onlybasis to other departments in the organization.• Share facilities and infrastructure information withnon-ARCHIBUS users in your organization• Determine space efficiency based on industry standards• Charge departments for the areas they occupy, plus theirshare of common areas• Achieve seamless integration with drawing programs,such as industry-standard Autodesk® AutoCAD®, AutoCADArchitecture, and Revit® Architecture to easily associatespace data with floor plansEliminate Space Allocation DisputesAccurately determine the usable area allocated to eachdepartment. Create benchmarks that determine theamount and type of space required for each employeeor department function. Using objective methods toassign space helps mitigate“fairness”concerns associatedwith allotted space. Develop occupancy plans andquickly locate vacant space for new hires, as well.• Prepare occupancy plans, average area per employeereports, and employee rosters by site and building• Perform chargebacks by group, room, employee, orBOMA standards• Add employee designator symbols to drawings usingpopulation featuresAnalyze Building PerformanceARCHIBUS Space Management supports the InternationalFacility Management Association’s (IFMA) establishedconventions for measuring building efficiency rates bycomparing usable areas and rentable areas.• Gain visibility to how much space is devoted to serviceareas to better determine ways to increase efficiencyrates• Develop the data necessary to generate the BuildingPerformance report, which documents two importantratios defined by IFMA - rentable/usable ratio and theusable/rentable ratioIncrease Space Efficiency to Lower CostsEfficient space usage can lower your occupancy costper square foot or meter, thereby increasing yourorganization’s profitability. Develop and integrateintelligent databases and drawings to track the use ofspace in your buildings. Flexible methods for collectingand organizing space information support your specificreporting requirements. Further optimize space withthe optional ARCHIBUS Reservations and Hotelingapplications, which allow you to schedule the use ofshared rooms or transient space based on availability,chargeback rates, amenities, and seating capacity.• Analyze space inventory information by department• Generate space inventories with gross area, rooms,service areas, vertical penetrations, and more• Create trial layouts to compare space efficiencies ofvarious relocation or layout scenariosSatisfy Reporting RequirementsEasy access to accurate square footage/square meterand usage information makes it simple to satisfyexternal reporting requirements. If your organizationrelies on third-party funding or reimbursement, thedifference between estimated and actualinformation can translate into recovery of millionsof dollars. Plus, the application’s easy to implementchargeback functionality ensures that each departmentwithin the organization is held accountable for its spaceusage and is appropriately billed.• Choose from built-in and customizable chargebackmethods• Calculate room percentage for recording partial orseasonal facility usage• Provide summaries of each department’s area withDepartmental Room Analysis reportsDefend Your Space Planning NeedsARCHIBUS Space Management includes many tools thatmake it easy to show why more space, or areassignment of space usage, is necessary. Forecastcomposite space needs based on headcount, functionalusage, and logistics to help departments understand theinfluences on occupancy costs. Run reports based onthe specific details that drive strategic decision-making.Include snapshots of your space allocation data inwidely-used formats, such as Microsoft Word® and Excel®or Adobe Acrobat®. Or, you can Web-enable the
  27. 27. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsOverlaywithDesignManagementforAutoCAD®&Revit®Link drawings to facilities and infrastructure data bi-directionally, synchronizing updates toeach environment for improved accuracy and productivityThe task of separately managing drawings and alphanumericdata is often an inefficient duplication of effort. Ensuring afacility or infrastructure drawing also contains information onassociated assets and people is critical, particularly with theinevitable updates and changes that can occur on a daily basis.The ARCHIBUS Overlay with Design Management for AutoCAD®& Revit® seamlessly integrates drawings and alphanumeric datawith Autodesk’s AutoCAD®, AutoCAD® Architecture, and Revit®Architecture environments. The result is a single, unifiedinformation environment for managing facilities andinfrastructure that improves productivity and data accuracy,while leveraging your existing investment in Autodesk tools.BenefitsSeamlessly integrate facilities data with industry-standard AutoCAD drawingsActivities and Features include:Create Occupancy PlanHighlight Rooms by DepartmentPopulate Employees to RoomsHighlight RestrictionQuery TableQuery TextInsert Furniture StandardsInsert EquipmentCreate New Trial DrawingPublish to DWFArea TracePlus Many More...• Expands capabilities into Building Information Modeling (BIM) to improve lifecycle management• Increases accuracy of information through visualization and simultaneous updates to Autodeskapplications and the ARCHIBUS database environment• Improves productivity by expediting the creation of working drawings with a suite of ARCHIBUSarchitectural drawing and design tools
  28. 28. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Overlay with Design Management for AutoCAD® & Revit®Speed the Creation of Working DrawingsUse the Overlay application to reduce the time andeffort it takes to populate architectural drawings withfacilities and infrastructure information. For example,create diagrammatic space bubble trial layoutsrepresenting your organization’s departments, groups,or rooms. Once a layout is accepted, use ARCHIBUS totransition the space bubbles into working drawings. Youcan instantly populate the drawings with walls, doors,and furniture. These documents can be easilymaintained throughout a facility’s lifecycle.• Reduce the learning curve of ARCHIBUS among AutoCADusers by providing them with a familiar application• Quickly add walls, doors, windows, structural columns,and ceilings to facility drawings• Draw area boundaries using architectural grids—analternative to drawing complete architecturalinformation• Use built-in symbol libraries to speed draftingMaintain Accurate InformationUpdates to drawings in the Overlay application areinstantaneous, eliminating the need to transferAutoCAD or Revit information to your facilities andinfrastructure database. A series of ARCHIBUS-specificpull-down menus, integrated directly into AutoCADand Revit’s own menu bars, enables you to performtasks all from within those applications. Such seamlessintegration enables you to both create and maintainfacility-related drawings with ease.• Make changes in AutoCAD or Revit that will beautomatically updated in the ARCHIBUS database• Assign intelligence to drawings by adding roomnumbers, departments, and more• Work on entities drawn on any layer, even if plans werenot originally created in AutoCAD or RevitHelp Others VisualizeHelp others within your organization visualize actualfloor plan drawings and spot issues or inconsistencies.Enhance AutoCAD drawings with a wealth ofspecialized drafting tools within the Overlay with DesignManagement for AutoCAD or Revit application tocreate more informative as-built and constructiondocuments.• Embed drawings in ARCHIBUS reports to betterrepresent information• Convert drawings from two dimensions to a3-dimensional view in a single step• Raise walls, ceilings, columns, doors, windows to a heightyou specify to better indicate final outcomes• Ensure consistency among floor plans by creatingunderlying architectural grids with the Grid commandUtilize Building Information ModelingWith the growing importance of Building InformationModeling (BIM) as the basis for cost-effective creationand modification of buildings throughout their lifecycle,ARCHIBUS Overlay for AutoCAD and Revit ties buildinginformation models directly to enterprise databases.The ARCHIBUS Overlay is compatible with Autodesk®Map, MapGuide®, DWF™, ARCHIBUS Viewer forAutoCAD®, Revit® Architecture, FMDesktop™ andAutoCAD Architecture• Reflect changes or additions to the Revit modelsimultaneously within ARCHIBUS• Combine the results of thousands of models in oneARCHIBUS enterprise database• Access ARCHIBUS from Revit, query Revit data—acrossdifferent buildings, sites, countries and time zones—using ARCHIBUS Web CentralSeamlessly integrate the Revit building model to the ARCHIBUSenterprise infrastructure model
  29. 29. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsMove ManagementStreamline the entire move/add/change process, from single-person to multi-phased moves, toreduce costs and minimize organizational disruptionFrom simple, single-person moves to multi-phased movesintegrated with construction, ARCHIBUS Move Managementstreamlines the move/add/change process to ensure successfulrelocations with minimal organizational disruption. Theapplication reduces the complexity, risk, time, cost, anddowntime associated with moves by organizing all move ordersand associated information into a central repository. With easyWeb access to views displaying tasks, status changes, andmilestones, move project participants can collaborate effectivelyto reduce duplicate effort and minimize move costs.BenefitsManage all the move information—occupant moves, new hires, equipment moves, and all related craftspersonactions—using one integrated formActivities and Reports include:Request Employee MoveEdit My MovesExamine My MovesRequest a Group MoveReview and Estimate MovesRoute Moves for ApprovalExamine Group Move SpreadsheetChurn Rate ReportChurn Rate by Department ChartIssue MovesApprove MovesComplete MovesDefine Move QuestionnairesPlus Many More...• Creates a central repository for a“top-down”perspective of program and project priorities, thatstreamline actions and reduce costs• Facilitates a collaborative process to allow project members to synchronize information at differentlocations or organizations for increased customer satisfaction• Provides clear, weighted performance scorecard views of multiple programs and/or projectsto identify late or over-budget components at a glance• Streamlines project oversight via consolidated views displaying milestones, tasks, and statuschanges to all project members via the Web• Reduces administrative burden by leveraging existing data from other systems
  30. 30. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Move ManagementCost-Effectively Streamline MovesARCHIBUS Move Management enables immediatedeployment of processes for new hires/departures,existing occupant moves, reconfigurations, and assetmoves. Manage group moves and associated tasks withone Web-based system. By defining standard workflows,procedures, and questionnaires for your moves/adds/changes, you can lay the groundwork for consistent,timely, and on-budget move projects.• Use easily configured workflow technology to automatemove order approval, issuance, execution, and close out• Maintain move orders, action items, jack numbers, plans,and more in a central repository with a searchable,instant look-up format• Schedule personnel and resources using interactive movecalendars• Reduce design fees and the cost of unnecessary moves• Distribute action items automatically to IT and otherservice providers to speed project executionIncrease Customer SatisfactionErrors and omissions in even small-scale move projectscan cause reduced productivity and expensivedowntime. Move Management enables a responsiveand flexible approach to meeting both organizationalgoals and minimizing disruption to relocated occupants.Automated notifications and reminders enable fasterresponse times and more vendor control to improvemove project success.• Provide personalized customer questionnaires to collectneeds upfront and minimize frustration and rework• Minimize post-move shifting and follow-up by trackingresponsibility and status right on the move order• Reduce reaction time from days to only minutes byhaving all information easily accessible from one screen• Generate move trial plans to increase stakeholder“buy-in” and help minimize move politicsEnhance Organization-Wide CommunicationThis Web-based application increases the coordinationof your staff, and lets you manage moves at both themacro and micro level from a central location. Its work-flow technology helps organize move orders and relatedaction items. Automated workflow rules ensure employ-ees receive email notification so the move can efficientlyprogress to the next phase. Also, integration with theARCHIBUS Project Management application lets yousynchronize construction and project work.• Provide accurate, up-to-date information to all projectmembers via the Web• Reduce cycle-time with emailed links to approval andcompletion forms• Easily review action items and move statuses by projectparticipant to keep all processes on-time and on-budget• Create personalized views of required actions based ona service provider or craftsperson login profile to clarifyexpectations and minimize disruptionGenerate Move Analytics & Trial LayoutsWith an accurate record of all tasks, costs, andpersonnel required to successfully complete a move,you can benchmark performance and revise the process,as needed, to support continuous improvement. Inaddition, use the AutoCAD trial drawing feature tovisually compare various occupant layouts.• Post churn rates using intelligent dashboards to ensuremove activities align with core organizational objectives• Generate summary reports for measuring theeffectiveness of an improved, “closed-loop” move process• Provide accurate, verifiable information on the numberof moves and move-related costs to establish KPIs• Access on-line floor plans, space standards, andequipment inventory to create trial layoutsIntegrate Move Information with Other SystemsShare information generated in Move Management withother functions and systems, reducing redundant dataentry and ensuring an accurate data source acrossdepartments or divisions. Plus, apply ARCHIBUS ProjectManagement’s functionality to your move tasks to keepthem aligned with other organizational projects.• Reduce errors by connecting your CAD layout plans tothe move orders that they represent• Automatically update your space, occupancy, andinventories when closing out move orders• Link updated move information such as employeelocations, phone extensions, cost center assignments,and more to Human Resource, IT, Help Desk, andFinance/ERP systems
  31. 31. The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsReservationsSimplify scheduling and management of shared use space to increase efficiency andoptimize utilizationHow well an organization manages the time of its most valuableand costly resource – its people – is the measure of a trulyeffective and collaborative environment. Eliminate embarrassingdouble-bookings, rooms too large or small for a meeting’spurpose, and misallocation of resources with Web-basedARCHIBUS Reservations. The ARCHIBUS Reservations applicationprovides an intuitive, integrated solution for scheduling sharedspace and associated amenities. It gives you control over alldetails involved in planning, scheduling, and tracking sharedspace including easily coordinating internal or external serviceproviders who support audio-visual, catering, or otherrequirements.BenefitsARCHIBUS Reservations guides usersthrough the process of reserving a room,adding resources such as cateringand teleconferencing, and invitingcolleagues and visitorsActivities and Reports include:Single/Recurring Reservations and ResourcesCopy, Cancel, Edit Reservations and ResourcesAuto-Validated and Validated ReservationsRoom ArrangementsAttendee List (external and internal)Service Provider Work RequestsDaily Service Provider Task ManagementVisual Timeline Scheduling ControlNumber of Room and Resource ReservationsOccupancy/UsageCost by Division/DepartmentCancelled/Rejected ReservationsRoom Occupation/Resource UsageRoom Capacity/UtilizationChargeback by Division/DepartmentPlus Many More...• Simplifies securing shared space and associated resources with self-service Web forms to avoiddouble-bookings and facilitate productive meetings• Improves organizational productivity by streamlining invitations, scheduling, and reminders toparticipants via integration with Microsoft Outlook™, Lotus Notes™ and Google Calendars™• Organizes and expedites reservations provision, tracking, service provider coordination, andreporting to optimize resource utilizationOperational:Management Reports (Per Day/Month):
  32. 32. 18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® ReservationsSimplify the Entire Reservation ProcessARCHIBUS Reservations provides a wide range ofself-service options that simplify and expedite thescheduling of“right-sized”rooms with the appropriateamenities. The application’s Web forms help minimizeadministrative overhead by letting associates reserveshared space and associated services with confidence—virtually eliminating the likelihood of double-bookedspace or miscommunication with internal or externalservice providers.• Schedule, confirm, edit or cancel single or recurringreservations with ease, eliminating the need forfollow-up calls or emails• Streamline the room approval process by using theauto-validation function to authorize reservations basedby user or group profile• Use the Reservations Wizard’s visual timeline feature toquickly find the right space with all needed amenitiesor to check alternatives if no available room meets yourcurrent criteria or time frame• Manage all pending reservations easily from a single,tabbed form• Order, based on your security profile, pre-approvedamenities such as catering, audio-visual support, orfurniture resources within approved service time framesusing the on-line catalogCoordinate Scheduling AutomaticallyCoordinating meeting invitations and reminderseffectively expresses an organization’s professionalismand respect for its staff’s time and productivity.Having meetings that solve problems by having theright participants in attendance, on-time, promotes ahigh-level of collaboration and communication. To thatend, ARCHIBUS Reservations offers a range ofintegration features to simplify scheduling andcoordination of meeting participants as well as internalor external service providers who may providesupporting resources.• Send automated email invitations and reminders to bothinternal and external attendees through seamlessintegration with Microsoft Outlook™, Lotus Notes™ andGoogle Calendars™• Eliminate the need for a centralized service desk orresource by allowing every associate to use self-serviceWeb forms for all scheduling, confirmation, orcancellation tasks• Improve timeliness and effectiveness of service deliveryby providing access to secure screens that inform andcoordinate service providers who deliver catering, setup/breakdown or other support activities• Locate where a meeting is taking place quickly byviewing highlighted floor plansOptimize Resource UtilizationARCHIBUS Reservations organizes and streamlinesreservations scheduling, tracking, and service providercoordination, to help optimize your organization’sresource utilization. The application’s extensivemanagement reporting enables high-level visibility ofthe organization’s usage and occupancy rates, which canhelp support decisions to increase or reallocate spaceand support resources. The chargeback functionalityalso helps instill prudent, disciplined use of shared spaceand resources.• Specify and enforce common use policies consistentlyusing pre-defined, rules-based approval processes• Provide transparent oversight into spending for internalor external resources, allowing managers to approve orreject requests instantly• Reduce wasted resources by using chargeback features toencourage staff to request and use only those resourcesfor which they are willing to pay• Justify additional space and/or resources usingpre-defined occupancy reports• Generate user-defined operational, control, and strategicmanagement reports easily for better overall decision-makingEasily view the details of available rooms