Email Basics
Class Outline•   Part 1 - Introduction           Part 3 – Managing Your     – Explaining email                Messages    ...
Part 1: IntroductionWhat is Email and Why is it Popular?• An electronic message sent from one computer to  another.• Email...
Part 1: IntroductionHow does Email Work? Email travels via the Internet  from one computer to another. Computers known a...
Part 1: IntroductionThings You Can Do with Email•   Compose and Send: write an email and send it to others.•   Reply: repl...
Part 1: Introduction        An email address consists of 3 parts:                  jackandjill@gmail.com  Unique User Name...
Part 1: Introduction                   Two Ways to Get Email1. Provided by your Internet Service ProviderMonthly fee for i...
Part 1: Introduction            Two Ways People Check Email1. Web-Based Email• Login to a web site• Messages stay on the m...
Part 1: Introduction   How to Sign Up for a Gmail Email Account1. Go to www.gmail.com2. Click on “Sign Up for Gmail”3. Fil...
Part 1: Introduction                       Should I provide accurate                       person information or is it OK ...
Part 1: Introduction                       Email address for                       authenticating account                 ...
Part 1: Introduction             Getting Registration Help1. Gmail provides a registration help section. Click   on “Help”...
Part 2: Sending and Receiving Email                       Three Exercises1. Signing in (“Logging In”) to Gmail2. Sending a...
Part 2: Sending and Receiving Email                  Exercise 1: Signing In1. Go to www.gmail.com2. Type in your username ...
Part 2: Sending and Receiving Email   MAIN  MENU                                      INBOXCONTACT  LIST                  ...
Part 2: Sending and Receiving Email            Exercise 2: Sending an Email                                           To: ...
Part 2: Sending and Receiving EmailConfirmation message:                                      Confirmation message and    ...
Part 2: Sending and Receiving Email            Checking for New Email Messages                                      The nu...
Part 2: Sending and Receiving EmailThe Inbox               Messages               Un-read message            already opene...
Part 2: Sending and Receiving Email                       Your Messages            Sender                    Title    Date...
Part 2: Sending and Receiving Email    Reading a Message (Without header information)                                     ...
Part 2: Sending and Receiving Email       Reading a Message (With header information)                                     ...
Part 3: Managing your Messages               Replying to a Message “Replying” to a message sends it back to the person who...
Part 3: Managing your Messages                 Forwarding a Message By “forwarding” you can pass a message on to other    ...
Part 3: Managing your Messages              Three Ways to Delete Messages 1. Click on the delete button while viewing a me...
Part 3: Managing your Messages                             The Trash Folder•   Deleted messages go to the “Trash” folder.•...
Conclusion                            Email Security•   Always sign out, especially if you are using a public computer!•  ...
Conclusion  Always Remember to Sign Out!                                 28
Conclusion•   Handouts•   Upcoming training programs•   Library resources•   Program evaluation forms                     ...
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Email web version

  1. 1. Email Basics
  2. 2. Class Outline• Part 1 - Introduction Part 3 – Managing Your – Explaining email Messages – Parts of an email address – Deleting messages – Types of email services – The “Trash” folder – Acquiring an email account – Email security – Signing out• Part 2 – Sending and Receiving Email – Signing in – Composing and sending – Checking mail – Replying and Forwarding 2
  3. 3. Part 1: IntroductionWhat is Email and Why is it Popular?• An electronic message sent from one computer to another.• Email saves money and time compared to regular mail.• An email message takes seconds to reach destination. 3
  4. 4. Part 1: IntroductionHow does Email Work? Email travels via the Internet from one computer to another. Computers known as mail servers direct outgoing mail and store incoming the mail. Once email reaches your mail server, it waits in an electronic mail box, the "Inbox” for you to collect it. 4
  5. 5. Part 1: IntroductionThings You Can Do with Email• Compose and Send: write an email and send it to others.• Reply: reply to an email that you received.• Forward: pass on an email that you received to others.• Attachment: You can send files with your email such as: pictures, music, software and documents 5
  6. 6. Part 1: Introduction An email address consists of 3 parts: jackandjill@gmail.com Unique User Name Domain Name chosen by the email “At” company/organization account owner sign providing the email service 6
  7. 7. Part 1: Introduction Two Ways to Get Email1. Provided by your Internet Service ProviderMonthly fee for internet connection often includes email service.• Aliant - ...@sympatico.ca• Eastlink - …@eastlink.ca2. Free Web-Based Service ProvidersAdvertising on the site pays for the service.• Gmail - …@gmail.com• Hotmail - …@hotmail.com 7
  8. 8. Part 1: Introduction Two Ways People Check Email1. Web-Based Email• Login to a web site• Messages stay on the mail server• Can be accessed from any computer with internet connection2. Using Email Software• Open and login to your email software application (e.g. Outlook)• The application retrieves your messages from the mail server and saves them to your computer’s hard drive 8
  9. 9. Part 1: Introduction How to Sign Up for a Gmail Email Account1. Go to www.gmail.com2. Click on “Sign Up for Gmail”3. Fill in theRegistration Form 9
  10. 10. Part 1: Introduction Should I provide accurate person information or is it OK to lie? Unique login name Password registration boxes and password strength Description of Google’s Web History Security question Answer to the security question 10
  11. 11. Part 1: Introduction Email address for authenticating account Location of person creating an account Word verification Terms of Service policy and links to other user policies Button for creating Gmail account 11
  12. 12. Part 1: Introduction Getting Registration Help1. Gmail provides a registration help section. Click on “Help” at the bottom of the registration page.2. Book a computer at the library and ask the Information Desk staff for assistance. 12
  13. 13. Part 2: Sending and Receiving Email Three Exercises1. Signing in (“Logging In”) to Gmail2. Sending a message to your class partner3. Reading new messages in your “Inbox” 13
  14. 14. Part 2: Sending and Receiving Email Exercise 1: Signing In1. Go to www.gmail.com2. Type in your username and password3. Click on the ‘sign in’ button 14
  15. 15. Part 2: Sending and Receiving Email MAIN MENU INBOXCONTACT LIST 15
  16. 16. Part 2: Sending and Receiving Email Exercise 2: Sending an Email To: Type full email address of your class partner Subject: Type a title for your message Message: Type your message in this box Send: Used to send emails 16
  17. 17. Part 2: Sending and Receiving EmailConfirmation message: Confirmation message and link to sent message 17
  18. 18. Part 2: Sending and Receiving Email Checking for New Email Messages The number of new messages in your account appears beside Main Menu the Inbox link. 18
  19. 19. Part 2: Sending and Receiving EmailThe Inbox Messages Un-read message already opened in bold font 19
  20. 20. Part 2: Sending and Receiving Email Your Messages Sender Title Date Double click on a subject to read a 20 message
  21. 21. Part 2: Sending and Receiving Email Reading a Message (Without header information) Show details link Sender’s name and email address Message 21
  22. 22. Part 2: Sending and Receiving Email Reading a Message (With header information) Sender’s name and email address Receiver’s email address Date sent Message 22
  23. 23. Part 3: Managing your Messages Replying to a Message “Replying” to a message sends it back to the person who sent it to you. Exercise: • View the message from your partner • Click on the “Reply Button” • Type in a Reply • Click on Send 23
  24. 24. Part 3: Managing your Messages Forwarding a Message By “forwarding” you can pass a message on to other friends. Exercise: • View the message from your partner • Click on the “Forward” button • Type an address into the “To” box • Click on “Send” 24
  25. 25. Part 3: Managing your Messages Three Ways to Delete Messages 1. Click on the delete button while viewing a message OR 2. Click on the small arrow next to ‘Reply’ and select ‘Delete Message’ OR 3. From the “Inbox” 1. Click on the check box beside a message you want to delete 2. Click on the delete button 25
  26. 26. Part 3: Managing your Messages The Trash Folder• Deleted messages go to the “Trash” folder.• If you delete something by accident, you can retrieve it from “Trash”.• If you delete a message in “Trash”, it is gone for good.• You can delete everything in the “Trash” folder by clicking on “Empty” 26
  27. 27. Conclusion Email Security• Always sign out, especially if you are using a public computer!• Never send your SIN or bank account number by email.• Beware of messages that: – Ask for your bank account information, even if they say they want to put money into your account (e.g. The Nigerian Scam) – Ask you to click on a link, login and verify personal information (e.g. Phishing bank scams) – inform you that you have won a prize/money and ask for personal information in order to give you your prize 27
  28. 28. Conclusion Always Remember to Sign Out! 28
  29. 29. Conclusion• Handouts• Upcoming training programs• Library resources• Program evaluation forms Any questions? 29

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