PLAN SPACESystem for Progress Analysis and Concurrent EvaluationA project initiated by Kerala State Planning Board Developed and implemented by IIITM-K www.planspacekerala.in
What is PLAN SPACEPLAN SPACE - PLAN SPACE is a a web based information management tool, which helps to monitor and evaluate the implementation progress of all schemes across all departments. - Its an online tool which facilitates to capture the relevant details about a plan scheme, its detailed component wise, physical/ financial progress and gives a dynamic, customized reports on demand. - Online reporting tool for the Departments to report their progress of activities on time to time to Govt. - An online tool which helps to bring transparency in plan implementation and give an opportunity for the Govt to take timely intervention on resolving the issues/problems
Objective of the projectThe basic objective of the project is- To conceptualize, develop, implement and maintain a web basedinformation system, which helps to monitor, review the periodicalprogress of plan projects and schemes under variousdepartments and to make an effective reporting system for theGovt.- To capture the relevant details of schemes by activity wise,spatial distribution wise, gender wise, and cost components wise.- To give real time reports on implementation status- To report the implementation problems or hurdles or any issues(technical/non technical) to the concerned, which helps timelyintervention and action
Consultation/meetings with senior Govt.Officials• Two levels of presentation with Sri. L C. Goyal Sir, PrincipalSecretary Finance and taken the feedback - Incorporated all suggestions made by Principal Secretary Finance• Presented to chief secretary and all Secretaries during the ChiefSecretaries monthly meeting• Presented to all Heads Departments and planning officers andreceived feedback.• Arranged presentations and capacity building programs toDepartment level officers The system was formally inaugurated by Hon. Chief minister on 18th November 2009
System Architecture• Highly Flexible Architecture (MVC)• Fully web based and accessible through standard webbrowsers• Fully open source and open standard technologies (Nosoftware licensing for Govt)• Made Provision to integrate any other databases or systemslike Treasury expenditure data, LSGI data etc.• Provision to download reports in format like Excel, PDF orCVS
The system Architecture Data Centre @IIITM-K Data ValidationOnline Data updation Dept A - HQ level Access to PLANSPACEOnline Data updation Dept B - HQ level users Online Data updation Dept n - HQ level SPB Dept-A Dept-n Finance Secretaries Ministers
Data updation process• The basic database is state budget. The primary source ofinformation. (State Budget head as the unique attribute)• The budget scheme details are directly available to thesystem with its Unique head of Account and Scheme Code - The scheme components are defined by the Concerned Departments (cross checked by SPB technical officers with plan write up) - The physical and Financial implementation progress and other issues and problems are being updated through online by Concerned Departmental heads (only from the departmental Head quarters)
Scheme implementation life cycle : process mapping• Defining the logical flow of implementation of schemes (fromproject proposal to physical/financial achievement)• Step by step logical flow and mapping - Project Proposal by the respective department - submission to working group/special working group - Release of AS/ TS - Identification of implementation agency/partner/vender - Financial release/transfer - Actual implementation etc - Reporting of physical/Financial progress - Reporting of issues/hurdles/ if any etc
Benefits to Govt/KSPB• Access to the latest information on the progress of the scheme• Improves efficiency in planning and coordination process• Access to various reports on individual scheme wise, departmentwise, division wise, sector wise implementation status• More clarity on the implementation of schemes and beneficiaries• Provision for getting information on spatial distribution wise, genderwise beneficiaries• Helps and facilitate the individual departments for more clarity ondefining the scheme components• Mapping of scheme components and its physical and financialprogress
Benefits to KSPB Planning process• Improves the efficiency in plan formulation process• Single window access to relevant information on ongoingschemes and its physical and financial achievement , which helpsto make better decisions in planning• Helps in analyzing data on spatial wise, gender distribution,sector wise, beneficiary wise distribution of schemes (Eg : schemeson SC/ST womens in coir industry at Alappuzha)• To suggest or intervene with Govt in handling majorimplementation hurdles/issues on time and ensure the smoothimplementation process. (Eg: Delay in getting AS or TS)• Helps in recommending major changes on time to time withGovt. (Eg;- improving the clarity in AS)• The reports can be exported or saved locally for further analysisor with any other analysis software (Eg : MS-Excel/ SPSS etc)
Project Benefits Benefits to the individual DepartmentsSingle window access to Information on all the schemes and its various components (state/centrally sponsored)Provision to report any implementation issues or hurdles (technical/ non technical/ environmental) etc, which helps the Department or Govt. to intervene and solveProvision for giving the valuable suggestions/ comments/ or feedbacks by the implementation officer for the better improvement of the schemeProvision to report the spill over detailsInformation on current status about a scheme
Project Benefits Benefits to GovtGovt. can get up to date status on implementation of various schemes under their departmentsProvision to take immediate action or intervention on any issues or hurdles reported by the departments during the implementation stage.
ACESS TO THE SYSTEMThrough strict authentication processProposed Users- Planning board officials- Technical officers- Department Heads- Govt. secretaries- Other key officials in the Govt.
Security• System Level security - Security on unwanted attacks or access - Server level security - 24 X 7 data management ability - Daily data back up• Application Level Security - Access strictly through authentication (userID and password) - User role and privilege based access - Maintain access logs for all users