Berea Digital – When Is A Screwdriver Not a Screwdriver - Susan Henthorn, Berea College


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Presentation by Susan Henthorn, Berea College Reference Librarian & Berea Digital Project Coordinator, at 2010 AIKCU Technology Symposium.

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  • Images from:,148 Although the audience will be encouraged to ask questions throughout the session, if time allows the session will close with an open discussion about the adaptability of digital asset management software, specifically CONTENTdm. Together we will brainstorm about ways to fully exploit such technologies in the small college setting. Explaining the title Began thinking of the aphorism: “ I suppose it is tempting, if the only tool you have is a hammer, to treat everything as if it were a nail.” Abraham Maslow “ If all you have is a hammer, everything looks like a nail”. Bernard Baruch Also thought of phrase from a Zimbabwe professor at Africa University [CLICK in subtitle] But finally came up with current title, which really asks, “When is a Digital Library not a Digital Library?” This is an acknowledgement that all Digital Libraries/Collections are not the same. Just as is true with the print/media collection, each institution must tailor their collection/library to meet the needs of their patrons. Our main priority was digitizing materials in support of the curriculum (providing access), but we thought the project might be able to satisfy some other needs, i.e., public relations, institutional repository of sorts (storing student papers in a secure, accessible place for faculty to use in overall course assessment). Some of our thoughts and ideas panned out, others did not, and some are yet to be explored. This is the story of that experience or ‘journey’ as I’ve been calling it.
  • Once upon a time in 1970 in the south of France I asked a carpenter who I was chatting with what the hammer was called (expecting a French translation), and he jokingly said it was a German screwdriver. It's like asking what's the benefit of a hammer over a screwdriver. At an extremely high level, both do essentially the same thing, but at the implementation level it's important to select the optimal tool for what you're trying to accomplish. There are tasks that are difficult and time-consuming with one, but easy with the other - like trying to pound a nail with a screwdriver. You can do it, for sure - it's just not ideal. Turning these ideas on their head, I propose that sometimes the screwdriver is PART of the hammer. [CLICK in photo, then ‘caption’] Berea Digital, indeed EVERY academic library collection, is part of the great whole – the curriculum and the ENTIRE education process.
  • But sometimes you just have to think WAY outside the box. “ Every tool is a hammer except a screwdriver, that’s a chisel.” [CLICK in photo, then ‘caption’] Because all institutions are trying ‘to do the most possible with the least possible,’ especially in the current economic climate, part of our challenge is to leverage every resource, to see all the possibilities, to determine if we just MIGHT be able to use our flat-head screwdriver to turn some Phillips screws in a pinch, etc.
  • Past – what does she mean? Past use of materials? Past implementations of new technology? The initial idea and vision were an outgrowth of an existing grant that focused on Preservation of Traditional Arts in Appalachia. The concept was to provide electronic access to some of Berea’s rich collection of unique materials, primarily in support of the curriculum.
  • The Process and Considerations 1. Create Berea Digital Team: Special Collections & Archives, The Appalachian Center, The Art Department, Public Relations. Team/Committee created initial guiding documents and selected D.A.M. software (CONTENTdm). refer to “Question for D.A.M. Project Stakeholders” document; refer to Brainstorming meeting and slide to follow CONTENTdm and DigiTool Two Scanners (Epson Expression XL10000) and two workstations (Dell Precision T3400 Convertible MiniTower; 750GB hard drive; Dell UltraSharp 2408 WFP, Wide Flat Panel) Collection Development Policy developed by team; refer to document to follow in a couple of slides – finalized June 26, 2008 3-day AASLH (American Association for State and Local History) Digitization Workshop in Memphis (Harry and Susan) Image Digitizing Workshop - University of Louisville (Harry and Susan) Consulting trip to Ball State (Chris Miller), University of Louisville (Harry and Susan), and OCLC (Susan)
  • [CLICK in subtitle, note detail in roof image] CONTENTdm – Cost, Features, Cost, User Community, Cost, Scalability, Cost Midwest CONTENTdm Users Group in Indianapolis (Harry and Susan) ARSC Workshop on Audio Preservation – Palo Alto, CA (Harry) Jaime Bradley (Archivist), Harry Rice (Sound Archivist), Tina McCalment (Art), Bridget Carroll (PR), Normandi Ellis (PR), Susan Henthorn (project coordinator). Chris Miller (Appalachian Center) was unable to attend, but is a former CONTENTdm user and received workshop materials. Back end of CONTENTdm at that time required some basic knowledge of PHP.
  • … as subject of a class - Short Term Course: Digital Images and Collections (10 students) … in support of classes - April 2009 - Six contextual essays added for GSTR210. (Spring 2010 – ALL GSTR210 classes introduced to Berea Digital) … as labor position - Spring 2009 - Two students begin work for Berea Digital as their labor assignment; two student workers becomes ‘standard’ allotment of student labor assignments … as internship position – Summer 2009 - Two student interns work on Berea Digital projects
  • Two sources of usage statistics: CONTENTdm hosted server (this slide) and site (Slide 12) Top three lines of ‘Usage statistics’ are actually collection / items added stats Unique titles = PRINT
  • Click on image to go to Hutchins Library website -> Click on Berea Digital link -> Click on GSTR210 link -> Click on Harry Rice’s article: A Perfect Wild Flower and the Straightjacket of Lines and Spaces Highlight: Related Materials Box Footnote #1 – link to BANC record Footnote #2 – link to full text document in Berea Digital Footnote #9 – link to Berea Quarterly (magazine) Footnote #10 – link to SAA Finding Aid Footnote #11 – link to Tune List Footnote #12 – link to oral history excerpt Footnote #13 – link to list of contest participants Footnote #16 – link to audio of choir Footnote #21 – link to Celebration of Traditional Music website Footnote #24 – link to AMFP page (Ajay‘s)
  • 2010 data as of Wednesday, June 16, 2010 CAVEAT – ‘Related Source’ does NOT include related materials available in Hutchins’ circulating collection, even if they were materials duplicated in BD or SC&A, unless it was clear by the citation itself that the writer used the digital/SCA version of the material.
  • CAVEAT – ‘Related Source’ does NOT include related materials available in Hutchins’ circulating collection, even if they were materials duplicated in BD or SC&A, unless it was clear by the citation itself that the writer used the digital/SCA version of the material.
  • Berea Digital – When Is A Screwdriver Not a Screwdriver - Susan Henthorn, Berea College

    1. 1. AIKCU Technology Symposium June 17, 2010 Susan Henthorn We are trying to do the most possible with the least possible. – Africa University lecturer
    2. 2. So… when IS a screwdriver NOT a screwdriver? <ul><li>When it’s part of a hammer! </li></ul>
    3. 3. … or perhaps… <ul><li>When it’s a fly trap! </li></ul>
    4. 4. <ul><li>Why Berea decided to invest in this technology; </li></ul><ul><li>How we began “The Journey”; </li></ul><ul><li>Who we invited to join us and how we have integrated other departments into the project; </li></ul><ul><li>The considerations that played a role in mapping our endeavor; </li></ul><ul><li>The process we followed throughout the project; </li></ul><ul><li>How our charge to integrate the project closely with the general curriculum translated into the ‘finished’ product ; and </li></ul><ul><li>Our dreams and possible uses of this technology in the future – some predictable, others more ‘outside the box.’ </li></ul>
    5. 5. <ul><li>Why did we invest in the technology? </li></ul><ul><li>Look to the PAST…. </li></ul>P reservation of materials A ccess to materials S -t-r-e-t-c-h already overworked staff T iming
    6. 6. <ul><li>Where and how we started – Spring/Summer/Fall 2007 </li></ul><ul><li>… decisions, decisions, decisions… </li></ul><ul><li>Decide who would join us on the journey and how to integrate work – ALWAYS larger than just the library and Special Collections & Archives; “Questions for project stakeholders” </li></ul><ul><li>Research software and hardware options </li></ul><ul><li>Develop philosophy and policy statements </li></ul><ul><li>Attend workshops </li></ul><ul><li>Consult with others </li></ul>2008 2009 2010 2011
    7. 7. Brainstorming about software… <ul><li>Essential </li></ul><ul><li>Controlled Vocab./Taxonomy </li></ul><ul><li>Display/Images </li></ul><ul><li>Security </li></ul><ul><li>Affordable </li></ul><ul><li>System/Production interface </li></ul><ul><li>Desirable </li></ul><ul><li>Images </li></ul><ul><li>Security </li></ul><ul><li>Reports/Stats </li></ul><ul><li>Interoperability </li></ul><ul><li>Admin/Production access </li></ul><ul><li>Links to related docs., etc. </li></ul>
    8. 8. Overview of Best Practices by Type of Material <ul><li>Text </li></ul><ul><li>Photographs </li></ul><ul><li>Film </li></ul><ul><li>Graphic Materials </li></ul><ul><li>Maps & oversized objects </li></ul><ul><li>Audio Materials </li></ul><ul><li>Two-dimensional Art </li></ul><ul><li>Cultural Artifacts & Three-dimensional Art </li></ul>
    9. 9. Collection Development Policy (approved June 26, 2008) <ul><li>OBJECTIVES: The collection is designed to support the teaching and learning goals and objectives of the Berea College curriculum. </li></ul><ul><li>SUBJECTS AND COLLECTING LEVELS: Materials in subjects aligned with the general education curriculum of Berea College will be selected, as well as those that provide background and context for courses offered in all disciplines. Berea Digital will also select interdisciplinary and cross-cultural materials to complement thematic and specialized courses offered. Berea Digital will collect material primarily at the instructional support level. </li></ul><ul><ul><li>Priority will be given to materials that: </li></ul></ul><ul><ul><li>are closely related to Berea’s General Studies courses, </li></ul></ul><ul><ul><li>support courses that are interdisciplinary in nature, </li></ul></ul><ul><ul><li>have appeared as part of official Berea College print or web publications, </li></ul></ul><ul><ul><li>have demonstrated high use in Special Collections & Archives, or </li></ul></ul><ul><ul><li>would suffer from repeated handling, and so, are in need of digital access for preservation purposes. </li></ul></ul>
    10. 10. <ul><li>The Path Taken … 2008 was about details, putting the pieces together … plus additional and more specific training… </li></ul><ul><li>January 2008 – Select CONTENTdm as platform software </li></ul><ul><li>Throughout the year – More consulting, workshops, conferences and software specific meetings </li></ul><ul><li>June 2008 - On-site CONTENTdm training by OCLC staff </li></ul><ul><li>July 2008 - PHP Basics Online Course training </li></ul>2007 2009 2010 2011
    11. 11. <ul><li>“ Are we there yet?”– It was all about focusing on students in 2009 </li></ul><ul><li>… digitization as the subject of a class </li></ul><ul><li>… in support of General Studies classes (our primary focus) </li></ul><ul><li>… two students in labor positions </li></ul><ul><li>… two students in internship positions </li></ul>2007 2008 2010 2011
    12. 12. Your Mileage May Vary…. Statistics, statistics, statistics… <ul><li>Items added … </li></ul><ul><li>Usage statistics … </li></ul><ul><li> 2008-09 09-10 </li></ul><ul><li>Unique Titles 55 237 </li></ul><ul><li>Items/Volumes 133 3,634* </li></ul><ul><li>Pages/Images/ Objects 1,689 6,353 </li></ul><ul><li>Searches 1,107 17,105 </li></ul><ul><li>Item Views 8,271 24,483 </li></ul><ul><li>Visits 1,945 9,857 (not quite sessions, but…) </li></ul><ul><li>* Each audio file counted as a separate volume. </li></ul>
    13. 13. But what’s under the hood? How does it work? How do we use it? <ul><li>Linked as part of the Hutchins Library Home page: </li></ul><ul><li>OR direct URL: </li></ul><ul><li> </li></ul><ul><li>OR direct to collection materials: </li></ul><ul><li> </li></ul>
    14. 14. But how is it being used? More statistics… <ul><li>Web site visits… </li></ul><ul><li>GSTR210 paper citations </li></ul><ul><li>314 papers (summer ’09 through spring ‘10) </li></ul><ul><ul><li>Average of 13/14 citations per paper </li></ul></ul>245 papers had NO ‘related source’ citations (Course reader, Berea Digital, SC&A) Of the remaining 69 papers… *2010 data as of June 16, 2010
    15. 15. GSTR210 paper citations More statistics for ‘related papers’ only… <ul><li>62% of papers with ‘related’ citations were for two(2) faculty members (out of 24 or 25 total faculty; 12% could not be linked to a specific section/professor) </li></ul><ul><li>Ranging from 3.45% - 80%, papers averaged ~24% ‘related source’ citations </li></ul><ul><li>1,080 citations </li></ul><ul><ul><li>122 from GSTR210 reader </li></ul></ul><ul><ul><li>79 from Berea Digital </li></ul></ul><ul><ul><li>53 from SC&A </li></ul></ul>
    16. 16. <ul><li>“ Can we go see…?” </li></ul><ul><ul><li>Is it possible to…? </li></ul></ul><ul><li>“ Do we have time to...?” </li></ul><ul><ul><ul><li>While we’re doing this… </li></ul></ul></ul><ul><li>“ But I really need…” </li></ul><ul><ul><ul><ul><li>Please add this material a.s.a.p.… </li></ul></ul></ul></ul>2007 2008 2009 … OR “QUESTIONS FROM THE BACK SEAT”
    17. 17. The View Ahead … <ul><li>Contract additional contextual essays – perhaps… </li></ul><ul><li>Continue use of Student Interns -Summer 2010 intern working with Chris Miller (Appalachian Center and Tina McCalment (Art Collection) </li></ul><ul><li>Develop user survey </li></ul><ul><li>Select next GSTR course for support module development </li></ul><ul><li>Implement embedded audio & video when available – Dec. 2010? </li></ul><ul><li>Continue to add materials, including new formats and types – convocation videos, student/faculty joint research projects, etc. </li></ul><ul><li>Create unpublished collection of student papers (storage for later assessment) </li></ul>
    18. 18. Comments and questions…. [email_address] (859) 985-3268