Sept 22 AIIM Nevada Powerpoint - Sharepoint

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Here is the powerpoint used on Sept 22 AIIM Nevada show.

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Sept 22 AIIM Nevada Powerpoint - Sharepoint

  1. 1. Using SharePoint for EffectiveEnterprise Content Management
  2. 2. Globally over 2 million licensed users First vendor to adopt SharePoint since 2003 SharePoint Imaging since 2003 KnowledgeLake is a Fujitsu Group Company 170,000+ employees in 70 countries Annual revenue in excess of $50B
  3. 3. AutomationCollaborationMitigationCommunication
  4. 4. Minimizing Paper and Manual Processes
  5. 5. Reduce manual handling of paperdocumentsReduce effort of adding, moving andfinding both electronic and paper filesReduce the cost and increase theefficiencyWhere do you start?
  6. 6. Fax Paper / Copied Phone Costs Documents Shipping Consumables Courier Costs Offsite Handling Storage of Paper File Cabinets ProcessesWith the average cost of each wasted page being about six cents, a company with 500 employees could be spending $42,000 per year on wasted prints
  7. 7. $20 in Labor to file a paper document* $120 in Labor to find a misfiled paper document* $220 in Labor There are over to reproduce a lost document* 4 trillion An average paper documents paper document Compelling Factors in the U.S. alone, gets copied $ Offsite storage of paper growing at a rate 19 times** $ Office floor space cost of 22% per year** $ Security of paper assets $ Audit prep and execution $ Dispersed workforce $ Copy, fax, and courier costs* PricewaterhouseCoopers** Coopers & Lybrand
  8. 8. Managing information assets against increasing risk andlegal costs
  9. 9. Disaster Lost or Misfiled Recovery Documents Customer Compliance ServiceAudits and Employee Litigation Knowledge
  10. 10. Empower users with the RIGHT tools to shareInformation
  11. 11. The collection, storage, and delivery ofenterprise electronic or paper content anddocumentsSoftware that provides:• Content Storage & Management• Compliance & Governance• Knowledge worker efficiency• Business Intelligence• Archival & eDiscovery• Automation and/or Workflow
  12. 12. challengers leaders Microsoft Hyland Software IBM OracleAbility to Execute Perceptive Software Open Text EMC LaserFiche Autonomy Gartner® Xerox as published in November, 2010 Objective Adobe Fabasoft Systemware Saperion Alfresco Newgen Ever Team SpringCM SunGard Xythos Siav niche players visionaries Completeness of Vision
  13. 13. challengers leaders Microsoft Google ZyLab Oracle Autonomy IBM EndecaAbility to Execute Isys Search Software Recommind Exalead Kazeon Vivisimo Gartner® Sinequa Fabasoft-Mindbreeze as published on September 15th, 2009 Expert System niche players visionaries Completeness of Vision
  14. 14. Document LibrariesContent TypesWorkflowInformation Management PoliciesAuditingIntegration with Rights ManagementEnterprise & Federated Search
  15. 15. SitesComposites Communities Insights Content Search
  16. 16. Document ManagementWorkflowRecords Management My SitesCollaboration WikisSearch BlogsWeb Content Social TaggingManagementDigital AssetManagementDocument ImagingElectronic Forms
  17. 17. Document ID ServiceEnterprise Content TypesManaged Metadata Service (Taxonomy)Tagging, Ratings (Folksonomy)Document SetsIn-place Records ManagementRich Media SupportBusiness Connectivity Services
  18. 18. Challenge of Managing Paper Documents Challenge ofManaging Electronic Documents Challenge of Managing Business Processes
  19. 19. Compliment SharePoint to Provide Greater EnterpriseContent Management Functionality
  20. 20. • Scan Paper Documents With • Capture E-documents FromDesktop, Departmental And Production Desktop, Outlook And Also Drag-n-dropScanners • Accurately Index Documents• Index Documents • Release Into SharePoint Libraries• Release Into SharePoint Libraries • Complete Process In Just 2-clicks!Capture ConnectServer Imaging• Capture From Office Copiers, Multi- • Database Lookup & Index Automationfunction Devices, Fax Servers And Network • Perform Exact Relevance Searches WithScanners Any Combination Of Index Values• Index And Scan Via Web Browser • Central Enterprise Indexing Schema• Automate PDF, OCR Conversion • Zero-footprint Image Viewer
  21. 21. Familiar experience that is natural to the way peoplework todayOffice like interface helps user adoptionBalance between Empowerment vs. ControlFeatures only turned on when neededRecords management handled by repository notscanning operatorsAnd so much more!
  22. 22. Expose Capture via desktopfor transactional content• Office and desktop integration• Rapid save and index to SharePoint• Auto application of retention policies• Easy to edit and re-save contentIncreases user adoption& behavioral change
  23. 23. When you need to communicate information, make iteasy to find and share.For example Search, View, Process Tasks, TriggerWorkflow, Email Links & Attachments, etc.
  24. 24. Office 365 For Professionals And Small Businesses (P)• Microsoft Office 365 for professionals and small businesses is a $6 per user/per month subscription service• Lets you access your email, important documents, contacts, and calendar from virtually anywhere on almost any device*.• This plan is ideal for organizations with fewer than 25 employees that do not have IT staff or expertise
  25. 25. Office 365 For Midsize Businesses And Enterprises (E)• Starting at just $10 per user/per month, these plans are designed for organizations with advanced IT needs including Active Directory Integration, advanced email archiving, 24x7 IT admin support and full enterprise voice capabilities on premises, or for organizations that want Office Professional Plus delivered as a subscription.
  26. 26. Small Business offering (P1) - $6 - user/moEnterprise Plan 1 ( E1, E2) - $10/$14 - user/moEnterprise Plan 2 (E3, E4) - $24, $27 - user/moKiosk 1 (K1) – $5 user/moKiosk 2 (K2) - $10 - user/moSharePoint Only – Plan 1 - $5.25 - user/moSharePoint Only - Plan 2 - $10.25 - user/mo (access, read/write office web apps)Client Pack - $2 per user – (must be bought in packs of50)
  27. 27. Feature DescriptionStorage (pooled) 10 gigabytes (GB) base customer storage plus 500 megabytes (MB) per enterprise userStorage per Kiosk Worker Zero (0). Licensed Kiosk Workers do not bring additional storage allocation.Storage per external user Zero (0). Licensed external users do not bring additional storage allocation.Additional storage (per GB permonth); no minimum purchase. $2.50USD/GB/monthSite collection storage quotas Up to 100 gigabytes (GB) per site collectionMy Site storage allocation (does notcount against tenant‘s overall storage 500 megabytes (MB) of personal storage per My Site (once provisioned)pool)Site collections (#) per tenant Up to 300 (non-My Site site collections)Total storage per tenant Up to 5 terabyte (TB) per tenantFile upload limit 250 megabytes (MB) per file Storage - SharePoint Online allocates an initial 10 GB of storage plus 500 MB for each user. This storage is pooled and available for allocation across multiple site collections. For example, an organization of 1,000 users by default would have a base of 510,000 MB (510 GB) of storage.
  28. 28. Data security Dedicated or Physical Data ownership multi-tenant security and control Data SystemService level transmission downtime Data discoveryagreements across national compensation borders Data storage Identity Third-party Your existing locations andmanagement applications staff limitations Data Development Retrieval limits transmission considerations
  29. 29. Solution Development - Requires new thinking• Sandbox, declarative code, can’t reach outside of site collection, no 3rd party…Multi-Tenant – Shared Environment and ServerManagement Resources99.9% uptime with Cash Incentives to meet target25 Gb Mail box and 500Mb per SharePoint User in Pand E plans. No storage in K planMonth to Month or Annual SubscriptionFollow this link for a deeper dive into offeringhttp//community.office365.com/modg/topics/AvailableFeatures.aspx
  30. 30. Payback: 4.1 Months (Net Inv/Oper Sav after Tax * 12)Average Return on Investment (ROI): 294% (Oper Sav/Net Investment) Investment Cost $333 Per Month Per User: Net Investment Savings Generated $1,546 Per Month Per User: Economic Life: 3 Years Corporate Tax Bracket: 35% Misplaced Docs Copying 6% Docs, Filing & Executives Electronics 6% Searching for Docs 5% Mailing/Fax Legal/Contracts Searching, Retri Paper, Supplie Services, 28% 6% Off-Site eval & s and Ink, 1% Storage, 49% Audit Returning Office Assessment Paper Doc, 56% Equipment, 2 21% 2% Hard Dollars Soft Dollars
  31. 31. Collaboration Business Portal IntelligenceBusiness Process Search and Forms Enterprise Content Management
  32. 32. Brokerage Firm Health InsuranceWestbrook Conversion FileNet Imaging Conversion40 million images UniversityManufacturing Stellent ConversionDocumentum Conversion Distributor Optika ConversionHuman ResourcesFileNet Imaging and Oil & GasCOLD Conversion FileNet Conversion
  33. 33. First and foremost, setup a roll-out plan.Secure comprehensive executive sponsorship.Create a dedicated roll-out and adoption team.Setup metrics so you can start measuring success ofthe system.Get user input from end-users when you start planninga system.Help educate users; What’s In It For Them (WIIFM).Don’t try and solve all your challenges at once.Use SharePoint yourself.Once online, ask for feedback.
  34. 34. Ease of AdministrationConsistency for Paper and ElectroniccontentTaxonomy planning – thinkdepartmental but plan for theEnterprise!System ConsolidationMigration strategies
  35. 35. KnowledgeLake White PapersProduct DemonstrationsStreaming PresentationsWebinarsROI Calculators and Assessments
  36. 36. KnowledgeLake, Inc.3 City Place Drive, Suite 700Saint Louis, Missouri 63141Phone: 314.898.0500Fax: 314.898.0501Toll Free: 888.898.0555 info@knowledgelake.com

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