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Managing Desktop & Files With Windows 7


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Managing Desktop & Files With Windows 7

  1. 1. THIS CLASS ASSUMES…That you have a working understanding of:• the relationship between the mouse, the monitor, the keyboard, and the computer.That you know how to:• type on a keyboard with accuracy. Experience working with a mouse will be helpful.
  2. 2. OBJECTIVE: How to: • Create files and folders • Edit files & folders you have created • Save your work • Print • Copy files and folders • Move files and folders • Rename files and folders • Delete and restore files and folders
  3. 3. TOOLS: • Monitor • Mouse • Keyboard • Desktop
  4. 4. HOW TO TURN ON AND TURNOFF YOUR COMPUTER: • Push the power button once to start your computer or laptop. • To shut down the computer use the “Start Menu” or “Orb” in the lower left corner of your screen. • Choose “Shut Down” in the bottom right.
  5. 5. WORKING WITH A MOUSE:• The mouse moves your cursor around the desktop• The cursor may look like an arrow• A hand• Or an upper case “I” (MOUSE EXERCISE)
  6. 6. WORKING WITH VOLUME:• At the bottom right of your screen is a small icon of a speaker.• If you click on it you can drag the bar up or down to adjust your speaker volume.• If you click on the box next to the word mute you will be able to mute the volume. Unclick the box again to unmute the volume.
  7. 7. CREATING A NEW FOLDER: • Right-click anywhere on your desktop. • Choose “New” and then click “Folder.” • “New Folder” will be highlighted in blue. You can type your chosen name and hit “Enter” to rename the folder. • You can right-click on any folder at any time to choose to rename that folder.
  8. 8. RENAMING A FILE OR FOLDER:• If you want to rename a document or folder right-click on the item.• Select “Rename” and the name will be highlighted.• Type a new name and hit “Enter.”
  9. 9. IMPORTANT ITEMS: • The “Orb” or “Start Menu” • Save • Print • Folder
  10. 10. YOUR DESKTOP Recycle Bin Start Button System Tray Taskbar
  12. 12. POPULAR PROGRAMS:• Web Browsers (Internet)• Microsoft Word• Microsoft Excel
  13. 13. CREATING A MICROSOFT WORD DOCUMENT: • Documents can be created in programs such as: Word, Excel or PowerPoint, etc. • To open the appropriate program you can either double-click the program icon or find the program in the “Start” menu. • Choose any formatting you want. • Create the content. • Save often. • Print if needed.
  14. 14. KEYBOARD SHORTCUTS: • Ctrl and C is “copy” • Ctrl and V is “paste” • Ctrl and X is “cut” • Ctrl and Z is “undo”
  15. 15. HOW TO SAVE A DOCUMENT:• When you create a document it is not named until it is saved. When you save be sure to name the document something you will remember.• You can save a document by using either (Ctrl and S) or clicking “File” and then “Save.”• There is also a floppy disk icon which you can click to save.
  17. 17. WORKING WITH DOCUMENTS:• If you are not sure where you saved something one way to search for it is by the “Search programs and files” bar at the bottom of the Start Menu.• Most documents will save to default folders unless you change the save location.• If you are looking for a Word document search in “My Documents.” If it is a digital photograph search in “My Pictures.”
  18. 18. COPYING FILES:• To copy an open document from one place to another use “Save As” and choose the desired new location.• The document will now be in both the original and the new location.• The same can be done with folders.
  19. 19. COPYING FILES CONTINUED:• You can also right-click on the file or folder on your desktop and choose “Copy.”• Choose the desired new location and right- click again.• Choose “Paste” (or Ctrl and V).• Your file will now be in both locations.
  20. 20. MOVING FILES:• To move a file (or folder) from the desktop to a flash drive drag the file icon on top of the flash drive and release.• Or right-click on the item and choose “Send to.”• Choose the desired new location and save.
  21. 21. FLASH DRIVES:• Flash drives are small storage devices that can easily and inexpensively store and transport your documents.• The end of the flash drive is inserted into the USB port in the computer.
  22. 22. FLASH DRIVES CONTINUED:• The process to save files onto a flash drive is very similar to the one previously used to save to a floppy disk.• You can save to a flash drive by using the “Save As” function and clicking on the flash drive.• Always right-click and “Eject” the flash drive before removing the flash drive.
  23. 23. PRINTING:• (Ctrl and P) is a shortcut for the print command.• Or you can click “File” and then “Print.”• Several options for printing will appear but you may choose default settings for simple print jobs.• Emails and other web-documents may have a print icon which is often the best selection for print quality.
  24. 24. DELETING ITEMS:• To delete a file or folder, either right-click on it and choose “Delete” or drag it on top of the Recycle Bin icon.• To undelete a file double-click on the Recycle Bin icon.• Find the file or folder you wish to recover, and either drag it to the desktop or right-click and choose “Restore.”• Choosing “Restore” will send the file or folder back to its original location.
  25. 25. DELETING ITEMS CONTINUED:• To empty the Recycle Bin right-click on the Recycle Bin icon and choose “Empty Recycle Bin.”• Note that once the Recycle Bin has been emptied the files are no longer recoverable.
  26. 26. HOW CAN WE HELP?• We’re happy to introduce you to resources that will help you learn the basics of working with computers.• Arlington Heights Memorial Library card holders can also setup one-on-one 30 minute classes with a Digital Services Assistant to learn to:  work with computers  work with computer files• We’re also happy to try to help with other issues pertaining to computers and technology.
  27. 27. RESOURCES AND LINKS:AHML’s Digital Services Assistants:••••